September 7, 2021
STANLEY COUNTY COMMISSION
MINUTES
September 7, 2021
The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, County Veterans Office Sheila Carpenter and Janet Beck, RDO Equipment Wade Iszler and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Mike Kenzy, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Sonny Harrowa, second by Craig Heller, to approve August 3, 2021, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.
ACE STEEL & RECYCLING INC 936.38 FAIRGROUNDS MAINT
AG PRO PLUS 330.00 R&B REPAIRS & MAINT-SIDEDUMP
AIRTECH HEATING & COOLING INC 2614.00 CH BLDG HVAC REPAIR & MAINT
AMERICAN MEDICAL RESPONSE INC 1237.50 AUGUST SUBSIDY BILLING
AT&T MOBILITY 192.41 CELL PHONES
AXON ENTERPRISE INC 9059.56 LAW ENFORCMNT EQUIP
DIONNE BEAR STOPS 50.00 REISSUE 2019 INDIAN RELAY GATE
DURWARD BENBOW 415.00 GOV BLDG MAINT
GEORGE BIGGS 5.34 REISSUE OVERPAID TAXES
BROSZ ENGINEERING INC 7630.00 DESIGN/PLANS SN 59-219-391
BUTLER MACHINERY CO 881.29 R&B SUPPL-L1
CAPITAL AREA REFUSE LLC 1124.00 CH BLDG/FRGNDS TRASH BILLING
WICK COMMUNICATIONS 202.80 ANNUAL SUBSCRIPTION
WICK COMMUNICATIONS 451.23 PUBLISHING 7/6 MIN/2021-02 ORD
CELERITY BROADBAND LLC 136.94 FAIRGROUNDS WIFI
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 221.14 OFFICE PHONES
CHRISTY LUMBER 1616.61 FAIRGROUNDS REPAIRS & MAINT
WILL CLARK ELECTRICAL INC 8811.24 LOG CABIN/COUNTY SHOP MAINT
COAST TO COAST 199.96 AUD SUPPL
COLE PAPERS INC 74630900 1559.28 FAIRGROUNDS SUPPL
COMMTECH 270.00 CH BLDG/AUD REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.66 SEPTEMBER SUPPORT
CONNECTING POINT 8768.00 ANNUAL CONTRACT/SERVER MAINT
PAIGE CORDES 40.00 4-H FINALS STALL FEE REFUND
COWBOY COUNTRY STORES 125.93 GOV BLDG/DOE SUPPL
CROSSROADS TRAILER 843.06 R&B SUPPL-T7
DAKOTA DATA SHRED 82.00 AUD MAINT
DAKOTA REFRIGERATION 464.29 FAIRGROUNDS REPAIRS & MAINT
PEGGY DOUGHERTY 355.85 TREAS HEALTH INS/SUPPL REIMB
EDDIE'S TRUCK CENTER INC 31423.78 R&B REPAIRS/SUPPL/2014 FRGHTLN
FISCHER LAW OFFICE PROF LLC 3542.67 CRT APPT ATTRNY/JUV
FLEET SERVICES 1430.21 R&B/FRGRNDS FUEL
FORT PIERRE FIRE DEPT 14289.37 2021 FIRE INSURANC PREM REFUND
FORT PIERRE CITY 481.32 EXT/CHN COPIER LEASE/LC REPAIR
FORT PIERRE CITY 3793.17 UTILITIES
FORT PIERRE CITY 15680.05 DUE TO CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 2062.18 HAYES COUNTY SHOP UTILITIES
FOUR CORNERS FIRE DEPTMENT 4042.38 2021 FIRE INSURNC PREM REFUND
ROGER A FULLER 330.00 DOE HEALTH INS
LUNA GARCIA 130.00 4-H FINALS - GATES
BONNIE GILL 72.92 2019 REISSUE-OVERPAID TAXES
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GUNDERSON PALMER NELSON & 475.75 CRT APPT ATTRNY
STACY R HEGGE 1003.75 CRT APPT ATTRNY
JOHN HIGHT 170.00 2019 REISSUE-4TH OF JULY RODEO
HOGEN'S HARDWARE HANK 24.95 R&B SUPPL
HOGEN'S HARDWARE HANK 1358.65 FAIRGROUNDS MAINT
CODY L HONEYWELL 1524.60 CRT APPT ATTRNY
HUGHES COUNTY FINANCE OFFICE 11440.00 JULY JAIL BILLING
HYDRAULIC WORLD INC 619.86 R&B MAINT-M5/TRLB
KIRBY & AMY KARTAK 40.00 4-H FINALS STALL FEE REFUND
REGGIE KENNEDY 40.00 4-H FINALS STALL FEE REFUND
KIA OF CHEYENNE 279.62 OVERPAID REGISTRATION
KATE KRAMME 130.00 4-H FINALS - GATES
KRIS LAUBE 200.00 4-H FINALS - GATES
LAWSON PRODUCTS INC 807.17 R&B MAINT/SUPPL
LINCOLN COUNTY 229.17 MENTAL ILLNESS
LOWER BRULE FARM CORP 929.92 NON COMMERCIAL REFUND
LYNN'S DAKOTAMART 537.55 GOV BLDG/FRGRNDS/R&B SUPPL
THOMAS P MAHER 70.48 AUGUST EXPENSES
MARCO 468.72 COPIER LEASE & COPIES
MCLEOD'S PRINTING & OFFICE SUP 387.36 TREAS SUPPL-TAX NOTICES
LARRY MEHRER 40.00 SUBPOENA
MENARDS - PIERRE 494.96 GOV BLDG/FRGNDS SUPPL
MICRO-FIX COMPUTERS 80.00 TREAS REPAIRS & MAINT
MICROFILM IMAGING SYSTEMS INC 395.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 152.72 COUNTY SHOP PHONE & INTERNET
MIDCONTINENT COMMUNICATION 240.00 OFFICE INTERNET
MIDLAND FIRE DEPARTMENT 470.05 2021 FIRE INSURNC PREM REFUND
MONTANA-DAKOTA UTILITIES CO 18.74 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 94.84 CH BLDG/FRGRNDS NATURAL GAS
TOBY & ROBIN MOODY 40.00 4-H FINALS STALL FEE REFUND
MORRIS INC 810.00 R&B REPAIR & MAINT-SG13B
TOBIN MORRIS 38.33 2019 REISSUE-MV REFUND
NAPA 105.96 R&B SUPPL-SHOP/T6
CARLIE O'CONNER 200.00 4-H FINALS - GATES
OAHE GLASS 499.29 GOV BLDG REPAIR & MAINT
JAY OLSON 80.00 4-H FINALS STALL FEE REFUND
CITY OF PIERRE 110.00 JULY MEDICAL DIRECTOR
PITNEY BOWES GLOBAL FINANCIAL 170.43 POSTAGE METER LEASE
PITNEY BOWES 121.12 POSTAGE
QUALITY CONCRETE CONSTRUCTION 375.00 R&B EQUIP RENTAL
QUILL CORPORATION 750.19 OFFICE SUPPL
JERRY RADA 330.00 R&B HEALTH INS
PAULETT RAMSEY 40.00 4-H FINALS STALL FEE REFUND
JESSICA RASMUSSEN 45.08 MV REFUND
REDWOOD TOXICOLOGY LABARATORY 50.00 TOXICOLOGY TESTS
ROBINS WATER CONDITIONING INC 33.90 R&B SUPPL
ROBINS WATER CONDITIONING INC 63.00 ROD MAINT
RUNNINGS SUPPLY INC 631.35 R&B SUPPL
RUNNINGS SUPPLY INC 739.22 GOV BLDG/FRGRNDS SUPP/MAINT
STANLEY COUNTY LAW ENFORCEMENT 2272.23 US MARSHALS SRVC/DW
STANLEY COUNTY SCHOOL DISTRICT 28212.68 DUE TO SC SCHOOL
PAM SCARBOROUGH 35.00 ANNUAL LIBRARY MEMBERSHIP
BRAD A SCHREIBER 190.69 CRT APPT ATTRNY
JOAN BOOS SCHUELLER 264.20 CRT APPT ATTRNY
SD ASSOC OF COUNTY OFFICIALS 78.00 ROD M/P FUND
SD BUREAU OF ADMINISTRATION 160.20 LONG DIST/BIT
SD DEPT OF CORRECTIONS 660.45 FAIRGROUNDS MAINT
SD DEPT OF REVENUE 1056.35 DW
SD DEPT OF REVENUE 161883.66 MV/VITALS/MENTAL ILLNESS
SD DEPT OF REVENUE 4622.47 ANNUAL STATE SALES TAX
SD PUBLIC HEALTH LABORATORY 815.00 ALCOHOL BLOOD TESTS
SDSU-SDLTAP 100.00 HWY LOCAL ROAD CONF
SERVALL UNIFORM/LINEN CO 106.18 R&B MAINT
SERVALL UNIFORM/LINEN CO 116.55 GOV BLDG SUPPL
SHANE'S PHARMACY 61.36 MEDICAL CARE
SIOUX NATION OF FORT PIERRE 235.76 FRGRNDS MAINT
SMALL ENGINE HOUSE 23.68 FAIRGROUNDS REPAIRS & MAINT
DON LEE SMITH 420.67 R&B SUPPL-T2-REIMB
ESTATE OF GLORIA SMITH 144.82 2019 REISSUE-OVERPAID TAXES
GARY SPENCER 112.50 COMMERCIAL REFUND
ISABELLA TALAMANTEZ 110.00 4-H FINALS - GATES
K THOMPSON LAW PROF LLC 3325.05 CRT APPT ATTRNY
TIESZEN LAW OFFICE 5281.91 CRT APPT ATTRNY
BRIDGET & JASON TWEDT 80.00 4-H FINALS STALL FEE REFUND
MONA WEIGER 544.40 CRT RPRTR
WHEELHOUSE PLUMBING INC 435.00 FRGRNDS MAINT
PEGGY WITTNEBEL 80.00 4-H FINALS STALL FEE REFUND
WW TIRE SERVICE INC 467.07 R&B REPAIR/MAINT-G1A/P10/T8
WW TIRE SERVICE INC 1114.66 FRGRNDS REPAIRS & MAINT
ZANDER AUTO PARTS 165.12 R&B SUPPL-T8/SHOP/TRLB/T7/T2
ZANDER AUTO PARTS 267.09 FRGRNDS MAINT
SALARIES BY OFFICE: Commissioners - $3,747.55; Auditor - $3,0014.14; Treasurer - $5,099.05; States Attorney - $7,823.56; Custodial - $2,260.76; Director of Equalization - $5,759.31; Register of Deeds - $5,666.08; Road & Bridge - $20,459.96; Coroner - $55.41; Weed & Pest - $452.80; Fairgrounds - $7,451.70; Extension - $1,124.16; Employee Health Insurance - $16,700.02; SD Retirement System, withheld and match - $8,456.74; Electronic Transfer; FICA, Medicare and Withholding Tax - $19,407.28.
Auditor’s Account with the Treasurer:
July 2021
Cash on hand - $748.22
Checks, less than 3 days - $30,073.54
Postage - $100.00
Petty Cash - $215.00
First National Bank - $89,754.90
MKKT Account – First National Bank - $3,449,747.33
MKKT Account – Dakota Prairie Bank - $70,937.45
SD FIT - $6,255.99
Total - $3,647,832.43
Register of Deeds:
Regular Fees August 2021 - $3,144.61
Transfer Fees August 2021 - $3,038.00
Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with the Treasurer Report, July 2021 bank statement and daily cash, delinquent real estate and mobile home taxes, tax trust, miscellaneous receipts (Grants, Register of Deeds, Clerk of Courts, Equalization, Fairgrounds, Auditor, motor vehicle), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the July 2021 Budget Expenditure Report showing each department’s expenses as of July 31, 2021, Fiscal Revenue Report as of July 31, 2021, and Outstanding Disbursements by Account as of September 7, 2021.
County Veterans Office: Sheila Carpenter, County Veteran Services Claims Assistant, introduced Janet Beck as the new County Veteran Services Officer for Hughes/Stanley/Sully County. The Veteran office represents veterans and their families with compensation/pensions, medical care, military records, veteran home loans and grave markers. Stanley County has 215 veterans, the County Veterans Office is assisting 183 Stanley County veterans. Sheila and Janet highlighted a few new programs, including one for disability benefits available to those serving offshore. The Veteran Office is planning to conduct outreach to impacted veterans and families to inform them about their eligibility and provide them with information regarding how to apply. Veterans and their families are encouraged to contact the local office for assistance.
Provisional Budget: Motion by Dennis Booth, second by Sonny Harrowa, to publish Notice of Hearing of the Provisional Budget for 2022. All voted Aye. Motion Carried.
RDO Equipment Co.: Wade Iszler informed the Commission of a Minnesota State Bid Contract 2020 pricing for a 2022 John Deere 772GP Motor Grader. Wade presented the Commission with a few options, including purchasing and leasing, with and without a trade of the county’s 2016 Cat 140M3 Motor Grader.
Wade Iszler also informed the Commission of a used 2013 John Deere 644K Loader that RDO Equipment will be acquiring.
Highway Department: Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of August 2021, which consists of fill cuts and washouts and lay gravel on War Creek Road and North Brown Church Road, hauling and laying gravel on Armstrong Road, South Brown Church Road, War Creek Road, Bad River Road, blading, mowing, fire suppression/support on Nash Loop Road and working on equipment.
Lee Smith informed the Commission that Golden West Telecommunication submitted Application for Occupancy of the Right of Way of County Highways for telecommunication facilities occupancy of 206th Street, Mission Ridge Road and 262nd Avenue for September 9-10, 2021.
Blow Dirt Policy: Lee Smith would like the County to enforce a blow dirt policy. As stated in SDCL 31-12-44, Repairs for wind and water erosion assessed to private landowner. If any landowner fails to prevent damage to the county’s highway system caused by severe and persistent wind or water erosion on the landowner’s property, the county may repair the damage and assess the cost of the repairs against the landowner. If the landowner fails to pay the cost of the repairs before the first day of November in the year in which the repairs are performed, the cost shall be assessed against the landowner’s property.
New Hire: Lee Smith informed the Commission that the Highway Department is in need of another equipment operator.
Fairgrounds: Scott Deal informed the Commission that the 4-H Finals Rodeo went very well, other than 4-H qualified over 600 contestants and we didn’t have enough stalls for all the horses. Scott stated that the County needs to work on a better plan to fit all the horse trailers in and around the fairgrounds. The State 4-H Finals Board meets October 24, 2021, Scott feels the County needs to have a stronger presence at the meeting.
Scott Deal informed the Commission that the Indian Relay Races planned for September 18-19, 2021, have been cancelled for the second year due to COVID concerns.
Square Tubing: Scott Deal received one bid for square tubing used for building panels. The cost is increasing. The Commission requested that Scott get bids for complete panels.
Pickup: Scott Deal would like to have a bigger, descent pickup to pull trailers, bleachers and panel trailers. Right now he uses his person pickup. Scott found two used pickups. The Commission would like Scott to look at the State Auction listing.
Full Time Maintenance Employee: Motion by Craig Heller, second by Sonny Harrowa, to approve full-time hire of Marvin ‘Joe’ Cline, Fairgrounds Maintenance, starting pay of $18.00 per hour, any cost-of-living increase approved by Commission for all county employees, including benefits. Start date is October 1, 2021. All voted Aye. Motion Carried.
Facility Fees: Scott Deal would like to set a Facility Fee Policy for any and all events held at the fairgrounds. All fees subject to change per County Commission approval.
Barn B - Gutters: Scott Deal informed the Commission that the gutters on Barn B, the blue barn, need to be replaced. Scott will get bids.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Dennis Booth, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:37 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 6:54 P.M.
Add Deputy Register of Deeds to Register of Deeds Bank Accounts: Motion by Sonny Harrowa, second by Mike Kenzy, to add Deputy Register of Deeds, Patricia Duffy, to all the Register of Deeds bank accounts. All voted Aye. Motion Carried.
Abatement: Motion by Sonny Harrowa, second by Dennis Booth, to deny Abatement for Record #6657. All voted Aye. Motion Carried.
County Health Nurse/SD Department of Health Contract: The Stanley County Community Health Nurse has moved from the Stanley County Courthouse to 740 E Sioux Ave, Pierre, 605-773-3638. The Stanley County Health Nurse will continue to assist Stanley County residents and make her usual visits to the Stanley County School.
WIC Contract Amendment 1: Motion by Craig Heller, second by Mike Kenzy, to accept and approve Chairman Iversen to sign the WIC Contract Amendment 1 to the sub-recipient agreement #22SC901085 between Stanley County and the South Dakota Department of Health. All voted Aye. Motion Carried.
Operating Transfer – Road & Bridge: Motion by Dennis Booth, second by Sonny Harrowa, to approve operating transfer of $200,000.00 from General Operating Transfer Out (101-911-429.02) to Road & Bridge Operating Transfer In (201-0-371.0). All voted Aye. Motion Carried.
Resolution 2021-15 – Contingency Transfer: Motion by Sonny Harrowa, second by Craig Heller, to approve Resolution 2021-15, Contingency Transfer (101-112-429) to Commissioners Professional Service (101-111-422.00) in the amount of $8,500.00; Court Appointed Attorney (101-153-422.00) in the amount of $25,000.00; Care of Poor (101-441-429.10) in the amount of $1,000.00; Fairgrounds Salary (101-524-411) in the amount of $45,500.00. All voted Aye. Motion Carried.
RESOLUTION 2021–15
CONTINGENCY TRANSFER
WHEREAS, insufficient appropriation was made in the 2021 adopted budget for the Commissioners, Court Appointed Attorney, Care of Poor and Fairgrounds departments to discharge just obligations of said appropriations: and
WHEREAS SDCL 7-21-32.2 provides that transfers be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;
THEREFORE BE IT RESOLVED that the appropriation be transferred from the contingency budget to the Commissioners Prof Service budget 101-112-429.00 (Commissioners Contingency) $8,500.00 – Expenditure: 101-111-422.00 (Comm Prof Service) in the sum of $8,500.00; Court Appointed Attorney budget 101-112-429.00 (Commissioners Contingency $25,000.00 – Expenditure: 101-153-422.00 (Court Appointed Attorney), in the sum of $25,000.00; Care of Poor budget 101-112-429.00 (Commissioners Contingency) $1,000.00 – Expenditure: 101-441-429.10, in the sum of $1,000.00; Fairgrounds budget 101-112-429.00 (Commissioners Contingency) $45,500.00: Expenditure: 101-524-411.00 (Fairgrounds Salary), in the sum of $45,500.00.
Motion by Sonny Harrowa, second by Craig Heller, to approve Contingency Transfer in the amount of $8,500.00 to Commissioners Professional Service; $25,000.00 to Court Appointed Attorney; $1,000.00 to Care of Poor; $45,500.00 to Fairgrounds Salary. All voted Aye. Motion Carried.
Dated this 7th day of September, 2021.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Automatic Budget Supplement: Motion by Dennis Booth, second by Craig Heller, to approve Automatic Budget Supplement for State’s Attorney Health Insurance in the amount of $691.58, to reflect COBRA payment. All voted Aye. Motion Carried
Motion by Sonny Harrowa, second by Mike Kenzy, to approve Automatic Budget Supplement for Register of Deeds Travel & Conference, in the amount of $185.00, to reflect refund for Fall Convention. All voted Aye. Motion Carried.
Resignation: Motion by Craig Heller, second by Dennis Booth, to accept the Resignation of Nancy Dewell, Director of Equalization Administrative Assistant, effective September 6, 2021. All voted Aye. Motion Carried.
Budget: Budget approval meeting is set for Tuesday September 21, 2021, at 5:00 P.M.
Upcoming Workshops: SDACO Fall County Convention
Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 8:28 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman