October 2, 2018
STANLEY COUNTY COMMISSION
MINUTES
October 2, 2018
The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Stanley County Sheriff Deputy Greg Swanson, Fort Pierre Fire Department Rick Cronin, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Dennis Booth, second by Sonny Harrowa, to approve September 4, 2018 and September 25, 2018 Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Mike Kenzy, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.
AMERICINN FORT PIERRE 110.99 4TH OF JULY RODEO
AMERICAN MEDICAL RESPONSE INC 1237.50 SEPTEMBER SUBSIDY
ARCTIC GLACIER USA INC 300.00 FAIRGROUNDS EVENTS
AT&T MOBILITY 524.09 CELL PHONES
BUTLER MACHINERY CO 332.70 R&B SUPPLIES
CAPITAL AREA COUNSELING INC 310.00 MENTALLY ILL PROF SERV-MCR
CAPITAL AREA REFUSE LLC 384.00 TRASH BILLING
WICK COMMUNICATIONS 197.60 SUBSCRIPTION
WICK COMMUNICATIONS 287.28 OFFICE PUBLICATIONS
CENTRAL CULVERT SUPPLY 3016.00 R&B SUPPLIES
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.47 OFFICE PHONES
CERTIFIED LABORATORIES 1734.00 R&B SUPPLIES/REPAIR&MAINT
CHRISTY LUMBER 26.78 FAIRGROUNDS REPAIR&MAINT
WILL CLARK ELECTRICAL INC 544.54 FAIRGROUNDS REPAIR&MAINT
COLE PAPERS INC 74630700 128.45 FAIRGROUNDS SUPPLIES
COMMTECH 196.20 GOVT BLDG REPAIR&MAINT
COMMUNICATIONS CENTER INC 480.00 R&B REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.66 OCT MONTHLY SUPPORT
COWBOY COUNTRY STORES PIERRE 144.33 FUEL
SCOTT DEAL 40.00 REIMBURSEMENT
DAVE DEJABET 187.50 CRT APPT ATTY
NANCY DEWELL 503.86 ASSESSOR SCHOOL TRAVEL
DON'S SINCLAIR 23724.00 FUEL
PEGGY DOUGHERTY 330.00 TREAS HEALTH INSURANCE
DS SOLUTIONS INC 175.00 ELECTION SUPPLIES
EDDIE'S TRUCK SALES 13.40 R&B SUPPLIES/REPAIR&MAINT
WADE FISCHER 1850.36 CRT APPT ATTRNY
FLEET SERVICES 1731.11 FUEL
FORT PIERRE FIRE DEPT 36057.14 4TH QTR PAY/RESERVE/PREMIUM
FORT PIERRE CITY 100.64 CHN/EXT COPIER LEASE&COPIES
FORT PIERRE CITY 2276.99 UTILITIES
FORT PIERRE CITY 8825.19 DUE TO CITY FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 8481.62 4TH QTR PYMNT/FIRE PREMIUM
ROGER A FULLER 669.88 DOE HEALTH INSR/TRAVEL&CONFER
GOLDEN WEST TELECOMMUNICATIONS 334.04 E911
GROSSENBURG IMPLEMENT OF PIERR 2880.88 R&B SUPPLIES
BAILEY HENINGER 125.00 4TH JULY RODEO TIMER
HUGHES COUNTY FINANCE OFFICE 6640.00 JAIL BILL AUG 2018
JACKIE HUSTED 17.00 4-H TRAVEL-STATE FAIR
JC OFFICE SUPPLIES 69.20 AUD/DOE/EXTENSION SUPPLIES
JENNER EQUIPMENT COMPANY 196.19 R&B SUPPLIES/REPAIR & MAINT
ROBERT T KONRAD 2906.61 T LE - L EAGLE
LARRY'S PLUMBING LLC 130.00 GOVT BLDG REPAIR & MAINT
LINCOLN COUNTY 188.00 MENTALLY ILL PROF SERVICES
BRENDA LOUNSBURY 240.00 ALCOHOL BLOOD TESTS
LYNN'S DAKOTAMART 14.64 R&B SUPPLIES
LYNN'S DAKOTAMART 5.49 FAIRGROUNDS REPAIR & MAINT
THOMAS P MAHER 3832.08 SEPTEMBER 2018 EXPENSES
MARCO 430.69 OFFICE COPIER LEASE & COPIES
MARSHALL LAWN IRRIGATION INC 493.20 LOG CABIN REPAIR & MAINT
MCLEOD'S PRINTING & OFFICE SUP 445.16 AUD/ELECTION SUPPL
MENARDS - PIERRE 69.06 GOVT BLDG REPAIR & MAINT
ANUAR MEZA SOTO 1121.00 COURT REPORTER
MICRO-FIX COMPUTERS 195.00 TREAS EQUIP/REPAIR & MAINT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIPMENT RENTAL
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
MIDLAND FIRE DEPARTMENT 404.84 FIRE INSURANCE PREMIUM
MONTANA-DAKOTA UTILITIES CO 16.40 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 47.04 COURTHOUSE NATURAL GAS
O'REILLY AUTO PARTS - 2515154 2.16 R&B SUPPLIES
OVERHEAD DOOR CO OF PIERRE 76.53 FAIRGROUNDS REPAIR & MAINT
CITY OF PIERRE 11884.32 3RD QTR DISPATCH
PITNEY BOWES 96.85 OFFICE POSTAGE
PITNEY BOWES INC 151.05 POSTAGE METER LEASE
PITNEY BOWES 175.34 OFFICE POSTAGE
POWERPLAN 732.93 R&B SUPPLIES/REPAIR&MAINT
PAT PRINCE 11.00 W&P TRAVEL & CONFERENCE
QUILL CORPORATION 279.80 OFFICE SUPPLIES
JERRY RADA 330.00 R&B HEALTH INSURANCE
RAMKOTA HOTEL-- RAPID CITY 171.98 COUNTY ROAD LTAP CONFERENCE
RITER ROGERS WATTIER & 577.50 WAR CREEK ROAD
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPLIES
ROCKMOUNT RESEARCH & ALLOYS 2252.21 R&B SUPPLIES/REPAIR&MAINT
RUNNINGS SUPPLY INC 135.61 R&B SUPPLIES
RUNNINGS SUPPLY INC 26.99 FAIRGROUNDS REPAIR & MAINT
STANLEY COUNTY LAW ENFORCEMENT 63458.00 4TH QTR 2018/US MARSHALL
STANLEY COUNTY SCHOOL DISTRICT 31509.26 DUE TO SC SCHOOL
SCHAEFFER MFG CO 413.10 R&B SUPPLIES
BRAD A SCHREIBER 1856.30 CRT APPT ATTRNY
SD BUREAU OF ADMINISTRATION 75.41 OFFICE LONG DISTANCE/BIT
SD DEPT OF CORRECTIONS 587.37 GOVT BLDG/FAIRGRNDS MAINT
SD DEPARTMENT OF REVENUE 35.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 75723.65 MV/VITALS/MENTAL ILLNESS
SD LTAP 100.00 COUNTY ROAD LTAP CONFERENCE
SD ASSOC OF COUNTY OFFICIALS 50.00 TREAS SUPPLIES
SD ASSOC OF COUNTY OFFICIALS 126.00 ROD M/P FUND
SERVALL UNIFORM/LINEN CO 78.00 R&B MAINT
SHANE'S PHARMACY 25.28 MEDICAL CARE JAIL
DON LEE SMITH 11.00 W&P TRAVEL & CONFERENCE
SDHSRA 5000.00 2020-2021 STATE FINALS BID
NANCY STENSON 35.00 ANNUAL LIBRARY MEMBERSHIP
KATIE J THOMPSON 257.55 CRT APPT ATTRNY
KELLY TIBBS 125.00 4TH OF JULY RODEO TIMER
TRANSOURCE 331.89 R&B SUPPLIES/REPAIR & MAINT
VERENDRYE MUSEUM 875.00 4TH QTR PAYMENT 2018
WW TIRE SERVICE INC 887.69 R&B SUPPLIES/REPAIR & MAINT
ZANDER AUTO PARTS 547.62 R&B/FAIRGROUNDS SUPPLIES
Auditor’s Account with the Treasurer:
September 2018
Cash on hand – $1,209.73
Checks, less than 3 days - $15,635.84
Postage - $100.00
Petty Cash - $215.00
First National Bank - $113,270.99
MKKT Account – First National Bank - $3,910,596.55
MKKT Account – Dakota Prairie Bank - $69,645.43
SD FIT - $6,086.46
Total - $3,986,328.44
Register of Deeds:
Regular Fees September 2018 - $1,346.21
Transfer Fees September 2018 - $1,981.00
Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with Treasurers report, August bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts, (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of August 31, 2018, and the Outstanding Disbursements by account & budget remaining as of October 2, 2018.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Dennis Booth, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:07 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 5:31 P.M.
Treasurer’s Office Carpet: Treasurer Dougherty would like carpet in her office. Commissioners agree to direct Courthouse Building Manager Ricky Sass to get prices for a commercial grade carpet that will last.
Fort Pierre Fire Department – Land Agreement: State’s Attorney Tom P. Maher presented to the Commission and Fort Pierre Fire Department Rick Cronin a Memorandum of Understanding for the land specified for the new fire hall. Rick stated that he will present the Memorandum of Understanding to the new fire hall board and contact Tom P. after their meeting.
Fairgrounds: Scott Deal informed the Commission that on September 29, 2018, he presented a proposal to the South Dakota High School Rodeo Association vying for the 2020-2021 State High School Rodeo to be held at the Stanley County Fairgrounds. By the end of the day, Stanley County had been awarded the bid.
Scott received 3 bids for the gutter work on the west side of the Grandstand. Motion by Craig Heller, second by Dennis Booth, to accept the bid from ABC Seamless in the amount of $4,778.00. All voted Aye. Motion Carried.
Scott stated that the he would like to hire an electrical engineer to write a plan for the upgrades needed for the electric hook-ups. Then he will put out bid requests with the correct specifics of what is needed.
Stanley County Five-Year Highway and Bridge Improvement Transportation Plan: Motion by Sonny Harrowa, second by Craig Heller, to approve the Stanley County Five-Year Highway and Bridge Improvement Transportation Plan as presented. All voted Aye. Motion Carried.
Highway Department: Lee Smith presented the Commission with a report of work performed for the month of September, 2018, which includes blading multiple roads, mowing ditches, replacing culverts on Just Andersen Road, Hayes Road, Marvin Olson Road and Brown Church Road South, fill washouts on Hayes Road, Art Bergeson Road, Mike Stoeser Road and Walker Road, and lay gravel on County Line Road.
Lee informed the Commission that Lyman County has a road reclaimer that he would like to look into. The machine pulls gravel from the shoulders, mixes dirt and gravel together and then it is used to reshape the shoulder and road.
Lee spoke to Jones County about screened gravel for War Creek Road, they will charge Stanley County $5.25 per ton. As soon as the highway department is finished on County Line Road, they will work on War Creek Road. Bad River Road is ready for the MAG treatment.
Supplemental Budget: Motion by Dennis Booth, second by Sonny Harrowa, to approve Resolution 2018-11 for Supplemental Budget, Courthouse Building Fund (233-161-432.0), in the amount of $860,000.00. All voted Aye. Motion Carried.
RESOLUTION 2018-11
FOR SUPPLEMENTAL BUDGET
WHEREAS it is necessary to supplement the 2018 Annual Budget in order to carry on the indispensable functions of Stanley County; and
WHEREAS, the adoption of the proposed Supplemental Budgets were duly considered by the Stanley County Commission on the 2nd day of October, 2018, in the Commission Room, pursuant to due notice; therefore, be it
RESOLVED by the Stanley County Commission that the following Supplement Budget be, and the same is, hereby approved for the purpose of providing budget to conduct the indispensable functions of Government, to wit:
233-161-432.00 Courthouse $860,000.00
APPROVED BY THE COUNTY COMMISSION:
Dana Iversen, Chairman
ATTEST:
Philena Burtch, Stanley County Auditor
Automatic Supplement – Election: Motion by Sonny Harrowa, second by Mike Kenzy, to approve Automatic Supplement to the Election Supplies/Allowable in the sum of $1,007.39, to reflect Ballot Cost Reimbursement. All voted Aye. Motion Carried.
Operating Transfer – R&B Fund: Motion by Mike Kenzy, second by Craig Heller, to approve operating transfer of $200,000.00 from General Operating Transfer Out (101-911-429.02) to Road & Bridge Operating Transfer In (201-0-371.0). All voted Aye. Motion Carried.
Abatement – US Army Corps of Engineers: Motion by Craig Heller, second by Dennis Booth, to approve abatement for US Army Corps of Engineers interest in the amount of $446.98. Heller Aye. Booth Aye. Kenzy Aye. Harrowa Nay. Iversen Nay. Motion Carried.
Central South Dakota Enhancement District Joint Cooperative Agreement and Financial Commitment: Motion by Dennis Booth, second by Craig Heller, to accept and approve Chairman Iversen to sign Joint Cooperative Agreement and Financial Commitment for 2019. All voted Aye. Motion Carried.
Executive Session – Care of Poor – SDCL 28-13-1: Motion by Sonny Harrowa, second by Mike Kenzy, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 6:36 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 6:37 P.M.
Motion by Dennis Booth, second by Craig Heller, to deny Care of Poor Case #7093. All voted Aye. Motion Carried.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:48 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 6:58 P.M.
Discussion: Auditor Burtch informed the Commission about a Stanley County trial in October 2018. The County will be responsible for travel expenses; plane ticket, motel and meals.
Upcoming Workshops: Coroner Training – North Central Regional Local Road Conference
Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 6:59 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman