October 17, 2014- Special Meeting



October 17, 2014


The special meeting of the Stanley County Commission was called to order at 11:00 a.m. (CDT) by Chairman Brian Scott with Commissioners Sonny Harrowa and Dana Iversen present. Commissioners Dennis Booth and Scott Deal were absent. Others in attendance were State’s Attorney Tom P Maher, Rick Hahn of Hahn Engineering, Emergency Management Director Rob Fines, and Deputy Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.


AGENDA:  Motion by Harrowa, second by Iversen to approve the Agenda.  All voted Yea.  Motion Carried.


Elevator Lift:  Tom P Maher had concerns and questions regarding the contract between Stanley County and Hahn Engineering. The project consists of the installation of an elevator in the main entrance stairway to the Stanley County Courthouse. It is the intent of the project to size the elevator to provide adequate space for people with limited mobility to reach the upper and lower floors of the courthouse and not reduce the required emergency egress pathway (stairs) below the minimum required by local building codes. Rick Hahn expects the new elevator to be certified by the contractors as well as certified ADA compliant. Mr. Hahn would check on the project on an as needed basis to make sure the project is going as specs require. Hahn does charge by the hour if over the lump sum, but doesn’t foresee that being an issue.


The elevator company will be required to supply a certificate of standards, ADA certified.


Mr. Maher recommended to approve hiring Hahn Engineering to include site survey to determine existing conditions, support structure, existing stairway construction and egress requirements for the building and the main entrance. Design new main entrance stairs, prepare stairway construction documents and prepare specifications for elevator to fit in the main entrance location. And, prepare bid documents, review bids and assist the Stanley County Commission in the selection of a competent contractor to perform the work required to complete the project.


Harrowa approved the signing of the contract, second my Iverson. Chairman Scott signed the agreement.


Rob Fines reminded the commissioners of a grant for such a project. Mr. Fines will get information put together for the grant.


Also discussed the fairgrounds. For the time being, let the Fairgrounds Board work on the venue for future events. At a later date the Fairgrounds Board will meet and decide if this is working, and if not, the county commissioners will revisit the idea of hiring another Fairgrounds Manager.


Overtime/Flex Time for October 21st Employee Meeting: Priority is to flex time, if possible. If for some reasonable doubt that the time cannot be flexed out, overtime will be paid.


Executive Session: Motion by Iversen, second by Harrowa to go into Executive Session for Personnel, SDCL 1-25-2(1) at 11:35 a.m. All Voted Aye. Motion Carried.

Motion by Iverson, second by Harrowa to reconvene at 11:50 a.m.


ADJOURN:   Motion by Iversen, second by Harrowa to adjourn at 11:50 a.m. (CDT).  All voted Yea.  Motion Carried.


ATTEST:                                                                               BOARD OF STANLEY COUNTY COMMISSIONERS




____________________________________            _____________________________________________

Philena Edwards, Deputy Auditor                                    Brian Scott, Chairman



Physical address

Stanley County Courthouse
08 E 2nd Avenue
Fort Pierre SD 57532

Mailing Address

Stanley County Courthouse
Auditors Office
PO Box 595
Fort Pierre SD 57532