November 7, 2017
STANLEY COUNTY COMMISSION
MINUTES
November 7, 2017
The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Mike Kenzy, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Sixth Circuit Court Judge Brown, Regional 4-H Youth Program Advisor Hilary Risner, Jackie Husted, 4-H Finals President Kasey Hanson, Shelly Cowan, Bruce Kessler, Emergency Management Rob Fines, Dave Askins, Capital Journal, Deputy Auditor Sarah Furnival and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Craig Heller, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.
APPOINTMENT OF COMMISSION DISTRICT 2: Motion by Sonny Harrowa, second by Dennis Booth, to appoint Michael Kenzy to fulfill the term as Commissioner for District Two (2). All voted Aye. Motion Carried. Michael Kenzy was sworn in by Sixth Circuit Court Judge Brown.
MINUTES: Motion by Dennis Booth, second by Craig Heller, to approve October 3, 2017, and October 10, 2017, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.
AFFECTIONS FLORAL & WINE 100.00 MEMORIAL
AGE CORP 328.78 OVERPAID TAXES
AMERICAN MEDICAL RESPONSE INC 1237.50 OCTOBER SUBSIDY
ANDERSON, KARI 20.00 SUBPOENA
AT&T MOBILITY 127.51 CELL PHONES
AVERA ST MARYS HOSPITAL 4548.24 MEDICAL CARE
BECK MOTOR COMPANY 61.95 R&B REPAIR & MAINT
BEST LAWN CARE 390.00 GOVT BLDG MAINT
BOTTOM LINE WELDING 80.00 FAIRGROUNDS REPAIR
BUTLER MACHINERY CO 505.06 R&B REPAIR & MAINT
CAM RENTALS 58.41 OVERPAID TAXES
CAPITAL AREA COUNSELING INC 1087.50 SEPTEMBER MCR
CAPITAL AREA REFUSE LLC 183.75 FAIRGROUNDS/GOVT BLDG
D.C.I 43.25 BCKGRND CHECK
D.C.I 24.00 BCKGRND CHECK
WICK COMMUNICATIONS 723.61 PUBLICATIONS
KEVIN CARTER 439.85 OVERPAID TAXES
CENTURYLINK 170.56 4-CORNERS REPEATER
CENTURYLINK 241.47 OFFICE PHONES
CHEMSEARCH 209.53 R&B MAINT/SUPPLY
CHOLIK 150.00 FAIRGROUNDS MAINT
CHRISTY LUMBER 1127.14 R&B SUPPLIES
CHRISTY LUMBER 563.88 FAIRGROUNDS MAINT
CLARK, BRAD 317.84 OVERPAID TAXES
COMMUNITY YOUTH INVOLVED INC 1666.66 NOVEMBER MONTHLY SUPPORT
CONNECTING POINT 62.50 AUD REPAIR
CORELOGIC 5436.37 OVERPAID TAXES
COWBOY COUNTRY STORES PIERRE 105.59 FUEL
DAKOTA DATA SHRED 94.70 AUD REPAIR & MAINT
DAKOTA SPRINKLER & LANDSCAPING 415.40 GOV BLDG REPAIR & MAINT
SCOTT DEAL 14.90 SUPPLY REIMB
PEGGY DOUGHERTY 898.78 ADMIN FEE/TREAS HEALTH INSUR
BRANDI ECKERT 371.53 OVERPAID TAXES
EDDIE'S TRUCK SALES 963.64 R&B MAINT/SUPPL
ENVIROTECH WASTE SERVICES INC 991.34 FAIRGROUNDS MAINT
KALYN EULBERG 20.00 SUBPOENA
FIRST NATIONAL BANK 878.02 OVERPAID TAXES
FLEET SERVICES 2142.67 R&B FUEL
FORT PIERRE CITY 20,740.36 DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY 85.59 COPIER LEASE CHN/EXTENSION
FORT PIERRE CITY 1824.35 UTILITIES
ROGER A FULLER 868.78 DOE HEALTH INSURANCE
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 40.46 R&B SUPPL
JONATHON HOFER 2321.37 OVERPAID TAXES
HOGEN'S HARDWARE HANK 15.69 R&B SUPPL
HOGEN'S HARDWARE HANK 172.36 GOVT BLDG REPAIR & MAINT
HUGHES COUNTY FINANCE OFFICE 25460.00 SEPT & OCT 2017 JAIL BILLS
JC PRINTING INC 84.35 R&B SUPPLIES
JIM HAWK TRUCK TRAILERS INC 170.00 R&B SUPPLIES
SHILOE KING 36.80 SUBPOENA/WITNESS TRAVEL
ROBERT T KONRAD 1084.91 CRT APPT ATTRNY
LINCOLN COUNTY 288.09 MENTALLY ILL
LOCATORS & SUPPLIES INC 48.96 R&B MAINT/SUPPLY
LYNN'S DAKOTAMART 14.17 R&B SUPPLIES
THOMAS P MAHER 2756.89 OCTOBER 2017 EXPENSES
MARCO 356.86 OFFICE EQUIP RENTAL
MENARDS - PIERRE 405.28 FAIRGROUNDS REPAIR & MAINT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIPMENT RENTAL
MIDCONTINENT COMMUNICATION 175.73 OFFICE INTERNET
MIDCONTINENT COMMUNICATION 75.00 EXTENSION INTERNET
MIDWEST CONSTRUCTION INC 5431.54 R&B REPAIR & MAINT
MIDWEST COOPERATIVES 19120.00 R&B FUEL
BRIDGET MILLER 169.82 OVERPAID TAXES
M0 SHORES DOMESTIC VIOL CENTER 662.50 YEARLY SUPPORT
MONTANA-DAKOTA UTILITIES CO 18.74 R&B NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 54.88 GOVT BLDG NATURAL GAS
MORRIS EQUIPMENT LLC 62.84 FAIRGROUNDS REPAIR & MAINT
MORRIS INC 262.00 COMMERCIAL REFUND
NAPA 39.18 R&B SUPPLIES
NYSTROM ELECTRICAL CONTRACTING 81.63 FAIRGROUNDS REPAIR & MAINT
OAHE HABITAT FOR HUMANITY 564.80 ABATEMENT REFUND
OVERHEAD DOOR CO OF PIERRE 227.03 FAIRGROUNDS REPAIR & MAINT
LARRY PETERS 26.96 OVERPAID TAXES
PETERSEN MOTORS INC 52.25 WEED & PEST SUPPL
CITY OF PIERRE 110.00 SEPT MEDICAL DIRECTOR
PITNEY BOWES 489.50 POSTAGE
POWERPLAN 1160.25 R&B MAINT/SUPPLY
QUILL CORPORATION 843.82 OFFICE SUPPLIES
RITER ROGERS WATTIER & 2030.00 WAR CREEK RD
ROBINS WATER CONDITIONING INC 23.31 R&B SUPPL
MARLIN ROSELAND 108.00 MV REFUND
RUNNINGS SUPPLY INC 290.75 FAIRGROUNDS REPAIR & MAINT
STANLEY COUNTY SCHOOL DIST #57-1 63,646.98 DUE TO SC SCHOOL
STANLEY COUNTY SHERIFFS OFFICE 1675.35 REPAIRS
SD BUREAU OF ADMINISTRATION 6.98 OFFICE PHONES
SD DEPT OF CORRECTIONS 84.25 FAIRGROUNDS REPAIR & MAINT
SD DEPARTMENT OF REVENUE 94,736.83 MV & VITALS
SD DEPARTMENT OF REVENUE 35.00 BLOOD ALCOHOL TEST
SD ASSN OF COUNTY COMMISSIONER 892.55 CLERP
SD ASSN OF COUNTY COMMISSIONER 1395.00 SCACC & NACo MEMBERSHIP DUES
SD ASSOC OF COUNTY OFFICIALS 158.00 ROD M&P FUND
SD ASSOC OF COUNTY OFFICIALS 732.62 MEMBERSHIP DUES
SERVALL UNIFORM/LINEN CO 110.22 R&B REPAIR & MAINT
SHARPE RENTALS INC 134.38 COMMERCIAL REFUND
BEVERLY STOESER 43.26 DISTRICT MTG
BERNARD STULKEN 14.17 OVERPAID TAXES
CHARLES G SWANSON 540.11 OVERPAID TAXES
WAYNE TIBBS 1278.38 OVERPAID TAXES
TITAN MACHINERY 137.52 R&B MAINT/SUPPLY
TITAN MACHINERY 425.00 R&B RENTAL
US POSTAL SERVICE 262.00 PO BOX FEE-EXTENSION
SPENCER VOCU 20.00 SUBPOENA
WALMART COMMUNITY 50.82 FAIRGROUNDS REPAIR & MAINT
WW TIRE SERVICE INC 1115.97 R&B MAINT/SUPPLY
CORPORATE WAREHOUSE SUPPLY 919.75 AUDITOR SUPPLIES
ZANDER AUTO PARTS 181.33 R&B SUPPLIES
Auditor’s Account with the Treasurer:
October 2017
Cash on hand – $692.46
Checks, less than 3 days - $250,075.33
Postage - $100.00
Petty Cash - $215.00
First National Bank - $1,032,546.14
MKKT Account – First National Bank - $4,580,583.71
MKKT Account – Dakota Prairie Bank - $69,120.25
SD FIT - $6,029.22
Total - $4,655,733.18
Register of Deeds:
Regular Fees October 2017 - $2,206.51
Transfer Fees October 2017 - $1,310.00
Treasurer and Auditor Report: Auditor Philena Burtch presented the Commissioners with the Treasurers report, October bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the September Budget Expenditure Report showing each department’s expenses as of September 30, 2017, and the Outstanding Disbursements by account & budget remaining as of November 7, 2017.
Annual Budget – Revised with Utility Growth: Auditor Philena Burtch presented the Commissioners with the revised County Tax Levy for 2018. County General changed from 2.642 to 2.631; Courthouse changed from .018 to .020; Secondary Road changed from .047 to .046; Fire Protection changed from .205 to .204; Total Taxes Levied by County changed from 2.912 to 2.901.
4-H/Extension: Hilary Risner is the Regional 4-H Youth Program Advisor for SDSU Extension. Her function is to be the liaison between SDSU Extension and county 4-H programs. Hilary thanked the Commissioners for their continued support of the 4-H Program.
Fairgrounds: Scott Deal presented to the Commissioners a report of work performed for the month of October. Scott put up guard rails on bleachers and has been working the arenas. People have started using the Schomer Barn for riding. Also, Scott has received word from SDRA Rodeo, Stanley County’s Fort Pierre 4th of July Rodeo has been selected as 2017 Rodeo of the Year. The award will be presented at the SDRS banquet November 18, 2017, at the Casey Tibbs Rodeo Center.
Bleachers: Scott Deal called for prices for new bleachers for the north side of the grandstands. He would like to eliminate the north gate for safety purpose and place bleachers for more seating. The bleachers are 10 rows, 27 feet long and $12,278 each. Scott would like two sets, one to replace the old existing set and one for the area of the north gate. He has spoken to Emeline with Central South Dakota Enhancement District regarding the availability of a Grant.
New Year’s Eve Bull Riding: Scott Deal has a meeting set with an outside party interested in the bull riding. The County will rent the facility.
4-H Finals: Kasey Hanson is the new President of the 4-H Finals Board. She discussed the 4-H/Stanley County waiver, makes the paperwork easier if they are one form. 4-H had a Special-Needs day this year for people with special needs. Received good reviews and would like to do one again in 2018. Kasey discussed the safety of traffic inside the grounds and asked if the stock trucks and trailers could be directed out a different gate. Discussion of the gate on Ash Avenue as an exit only is a possibility. There is a need for more hydrants around the barns.
Kasey received a lot of good comments about the way the contestants received their stalls this year, less confusion and clutter having someone greet them at the entrance with the information. Parking is another issue. Scott Deal stated that he is working on a solution, a parking grid.
4-H Finals 5 Year Contract Agreement: Kasey Hanson stated that SDSU has agreed that a 5 Year Contract would be in the best interest of the Finals Rodeo. Tom P. Maher and Scott Deal will review the existing contract and make changes as needed, including a revision clause. The 4-H Finals Board and Stanley County will meet once a year to revise any portion of the contract as needed.
Highway Department: Lee Smith presented the Commissioners with a report of the work performed in October. Lee has looked into a new pickup, ¾ ton, 4x4, 4 door short box. They are 2 to 3 months out for delivery. Saddle Butte Road is complete, so the dust control project on Bad River Road will start next week. The highway department is finishing the prep work by removing the loose gravel. The temperature has to be at least 50° for the mixture to set up.
Lee has talked with Brosz Engineering about the 1936 bridge on Bad River Road. They will start the engineering planning to replace the bridge within the next 5 years.
2018 Gravel Crushing: Lee Smith suggested that it would be in the best interest of the County to crush gravel from a pit near Bad River Road, less miles to truck it. Chairman Iversen suggested the Lee contact Jones County and find out if they would like to go in on a bid for gravel crushing.
Weed & Pest: The Weed & Pest Board met and discussed a skid-mounted spray unit that will slide into a pickup. Lee Smith stated they have been noticing more puncture vine, goat heads, taking over. The Board feels this type of sprayer would be more convenient for access to these areas.
Motion by Sonny Harrowa, second by Craig Heller, to purchase a skid-mounted spray unit, not to exceed $3,500.00. All voted Aye. Motion Carried.
Emergency Management: Rob Fines presented the Commissioners with the idea of a new alert system. There are two parts of the Alert Sense; public – notifies the public of severe weather or road closures by text, voicemail, email, land line or cell, depending on how the individual signs up to receive the message; and private or internal – each individual entity can set it up for their group for messages or reminders. The Alert Sense is a mass notification that is an enhancement to our siren system. The cost to Stanley County is $750 a year, Rob will present the idea to the City of Fort Pierre. If the City agrees, the cost will be split per population.
Motion by Sonny Harrowa, second by Craig Heller, to accept the annual Alert Sense contract, not to exceed $750.00, and approve Chairman Iversen to sign the contract. All voted Aye. Motion Carried.
Walworth County Jail 2 Year Rental Agreement: Motion by Dennis Booth, second by Craig Heller, to accept the Walworth County Jail 2 Year Rental Agreement and approve Chairman Iversen to sign. All voted Aye. Motion Carried.
PILT: Motion by Sonny Harrowa, second by Craig Heller, to approve split of PILT (Payments In Lieu of Taxes) as follows; County General $220,147.34; Fire $6,281.45; Road & Bridge $16,643.36; Courthouse $4,228.85. All voted Aye. Motion Carried.
Liquor License Renewal: Motion by Craig Heller, second by Mike Kenzy, to approve Retail (on-sale) Liquor License Renewal for Chantier Creek Resort. All voted Aye. Motion Carried.
Surplus: Motion by Craig Heller, second by Sonny Harrowa, to surplus miscellaneous office supplies and equipment in the amount of $4,540.20; ROD = $3,007.20, DOE = $1,193, AUD = $340. All voted Aye. Motion Carried.
Silent Auction: Motion by Craig Heller, second by Dennis Booth, to hold a silent auction of surplus miscellaneous office supplies and equipment. All voted Aye. Motion Carried.
Discussion: The Commissioners discussed the bleachers for the fairgrounds. They are ADA approved and more seating. They all agree they would be a good investment, and provided 2017 budget allows, a down payment should be made to start the process.
Thanksgiving Holiday and Christmas Holiday: Stanley County Courthouse will be closed Thursday and Friday, November 23 and 24, 2017, in observance of the Thanksgiving Holiday; and Monday and Tuesday, December 25 and 26, 2017, in observance of the Christmas Holiday.
Upcoming Workshops: Election Workshop
Adjournment: Motion by Craig Heller, second by Dennis Booth, to adjourn at 6:50 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman