November 5, 2013
STANLEY COUNTY COMMISSION
NOVEMBER 5, 2013
The regular meeting of the Stanley County Commission was called to order at 5:03 p.m. (CST) by Chairman Iversen with Commissioners Dennis Booth, Scott Deal, Ronnie Heckenlaible, and Brian Scott present. Auditor Karen Sharp, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Emergency Management Director Rob Fines, Director of Equalization Ron Nagle, Highway Superintendent Leo Sullivan, Jerry Rada, Alyssa Small, Don Bergeson and Doyle Musick were also in attendance. The meeting began with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Heckenlaible, second by Scott, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Scott, second by Deal, to approve the Minutes of October 2, 2013. All Voted Aye. Motion Carried.
CLAIMS: Motion by Booth, second by Deal, to approve the claims as presented, except the claim of Wade Fischer in the sum of $3,412.25 for which further clarification was requested. All Voted Aye. Motion Carried.
TARA L ADAMSKI 1,230.05 ATT’Y. FEES
AMERICAN MEDICAL RESPONSE INC 2,475.00 OCTOBER BILLING
AT&T MOBILITY 47.58 CELL PHONE
ATCO INTERNATIONAL 126.00 GOV BLDG SUPPLIES
CHERYLL BARNES 35.00 LIBRARY MEMBERSHIP
BEST LAWN CARE 205.00 GOV BLDG MAINT
BOB BAK CONSTRUCTION 42,300.00 PROGRESS PAYMENTMNT
LINDA BROWN 20.00 SUBPOENA - WITNESS
BRULE COUNTY AUDITOR 200.00 SEPT 2013 JAIL BILL
BUTLER MACHINERY CO 13,137.04 REPAIRS & SUPPLIES
CAPITAL AREA REFUSE LLC 62.75 TRASH BILLING
WICK COMMUNICATIONS 147.09 MINUTES 9/03/2013
CENTRAL CULVERT SUPPLY 537.00 CULVERT
CENTURYLINK 329.83 FOUR- CORNERS REPEATER CHRISTY LUMBER 70.15 GOV BLDG SUPPLIES COMMTECH 254.00 REPAIRS/MAINT
COMMUNITY YOUTH INVOLVED CTR 1,666.66 MONTHLY SUPPORT
DAKOTA BUSINESS CENTER 403.35 REG OF DEEDS SUPPLIES
EDDIE'S TRUCK SALES 434.97 REPAIRS
ENVIROTECH 222.83 TRASH BILL
DIANNE FISCHER 20.00 SUBPOENA - WITNESS
FLEET SERVICES 9,668.50 DYED FUEL & GASOLINE
FORT PIERRE CITY 82.84 ANIMAL CONTROL
FORT PIERRE CITY 1,832.71 FAIRGROUNDS
FORT PIERRE CITY 15,671.53 DUE CITY FORT PIERRE
GASRITE INC 28.23 GAS/DYED FUEL FOR SEPT
HELEN GIMSON 35.00 LIBRARY MEMBERSHIP
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GRAHAM TIRE COMPANY 283.55 FLAT REPAIR- MOWER
GROSSENBURG IMPLEMENT OF PIERR 943.40 JOHN DEERE SUPPLIES
HOGEN'S HARDWARE HANK 64.93 GOV BLDG - SUPPLY
HUGHES COUNTY AUDITOR 1,1240.00 SEPT 2013 JAIL BILL
INLAND TRUCK PARTS 141.82 SOLENOID
JC OFFICE SUPPLY 79.06 DIR OF EQUAL SUPPLIES
KIDS LOVE STICKERS 65.10 CHN SUPPLIES
THOMAS P MAHER 2,175.04 MONTHLY EXPENSES
MCLEOD'S PRINTING & OFFICE SUP 340.35 TREASURERS SUPPLIES
MICROFILM IMAGING SYSTEMS INC 375.00 REG OF DEEDS EQUIP
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 81.45 GOV BLDG UTILITIES
NACO 450.00 COUNTY MEMBERSHIP
RACODIA PENEAUX 20.00 SUBPOENA - WITNESS
RON NAGLE 2,576.00 DOE PROF SRVC
DARLIS D PERRY 360.00 BLOOD ALCOHOL TEST
CITY OF PIERRE 5,679.45 E-911 SERVICES
PITNEY BOWES 231.76 POSTAGE
QUILL CORPORATION 990.96 TREAS SUPPLIES
TOM RICHARDSON 8.00 MV REFUND
RUNNINGS SUPPLY INC 828.46 PARTS - SUPPLIES
SCHAEFFER'S MFG CO 291.20 GREASE FOR SHOP
JANET SCHAMENS 20.00 SUBPOENA - WITNESS
CAROL SCHNEIDERHAN 35.00 LIBRARY MEMBERSHIP
BRAD A SCHREIBER 133.99 ATT’Y. FEES
SD BUREAU OF ADMINISTRATION 18.23 STATE TELEPHONE - BIT
SD DEPARTMENT OF REVENUE 1,650.00 4TH QTR HEALTH NURSE
SD DEPARTMENT OF REVENUE 11,463.63 MV/VITALS
SD ASSN OF COUNTY COMMISSIONER 915.24 2014 ANNUAL DUES
SD ASSN OF COUNTY COMMISSIONER 733.17 4TH QTR CLERP
SD ASS'N OF COUNTY OFFICIALS 736.20 SDACO MEMBERSHIP
SD ASS’N OF COUNTY OFFICIALS 126.00 ROD M & P
SD DEPT OF CORRECTIONS 26.78 FAIRGROUNDS
SERVALL UNIFORM/LINEN CO 34.88 CLEAN RUNNERS
STANLEY COUNTY SCHOOL DIST 35,944.13 DUE TO SC SCHOOL
BEAU D STERLING 20.00 SUBPOENA - WITNESS
CHAD STROHFUS 20.00 SUBPOENA - WITNESS
SUTLEYS TOWN & RANCH MARKET 21.41 GOV BLDG SUPPLIES
ULTRA INC 90.00 OFFICE SUPPLIES
ULTRA INC 1,492.00 DIR OF EQUAL REPAIRS
VAN DIEST SUPPLY COMPANY 630.25 WEED & PEST SUPPLIES
WEGNER AUTO COMPANY INC 1,257.79 REPAIRS
KAITLYN WULF 20.00 SUBPOENA - WITNESS
WW TIRE SERVICE INC 247.50 FLAT REPAIR
XEROX CORPORATION 205.64 COPIER LEASE & COPIES
ZANDER AUTO PARTS 397.86 PARTS - SUPPLIES
SALARIES BY OFFICE: Commissioners--$4,159.00; Auditor--$4,787.20; Treasurer--$4,872.46; States Attorney-- $5,331.20; Custodian--$2,304.00; Director of Equalization--$4,160.00; Register of Deeds--$2,704.00; Road and Bridge,--$23,663.80; Community Health Secretary--$1,990.84; WIC Secretary--$252.36; Employee Health Insurance--$12,993.98; SD Retirement System, withheld and match--$5,882.48; Electronic Transfer, FICA, Medicare and Withholding Tax--$12,450.84.
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand --$369.09
Checks, less than 3 days-- $175,655.46 Petty Cash $215.00
First National Bank-- $21,253.99
MKKT. ACCT. – First National Bank $4,197,973.06
MKKT. ACCT. – American State Bank $66,953.81
SD FIT -- $6,010.64
Bad Checks -- $81.00
Total -- $4,468,512.05
REGISTER OF DEEDS:
Regular fees --- October 2013-- $19,429.53
Transfer fees -- October 2013-- $2,106.50
TREASURER AND AUDITOR reports were reviewed.
SURPLUS CASH: The total unassigned fund balance of the general fund is $714,516.00 representing 36.78% of the subsequent year’s budget.
SALARIES OF OFFICIALS AND EMPLOYEES: Deputy Auditor Philena Edwards incremental pay raise from $13.02 to $13.52 per hour commencing November 18, 2013.
HIGHWAY DEPT: Highway Superintendent Leo Sullivan presented a State bid for a 2014 Ford F250 pickup for the Commission’s consideration. Work at War Creek Road is not yet finished.
Motion by Scott, second by Deal, to approve and authorize Chairman Iversen to sign the Haakon County/Stanley County Road Agreement. All Voted Aye. Motion Carried.
Motion to approve and authorize Chairman Iversen to sign the letter to the SD Department of Transportation regarding Bad River Road/DOT Agreement #6792 as presented by State’s Attorney Maher. All Voted Aye. Motion Carried.
EXECUTIVE SESSION: Motion Booth, second by Scott, to recess for Executive Session for Personnel, SDCL 1-25-2(1), at 5:53 p.m. (CST). All Voted Aye. Motion Carried. Motion by Heckenlaible, second by Scott, to reconvene at 6:03 p.m. (CST). All Voted Aye. Motion Carried.
EMERGENCY MANAGEMENT Director Rob Fines advised the Commissioners and Auditor of National Incident Management System classes that they and the Highway Superintendent should all be taking within the next 12 months.
ON-SALE LIQUOR LICENSE RENEWALS: Motion by Scott, second by Heckenlaible, to approve the renewal of the On-sale Liquor Licenses of Chantier Creek Resort and Oahe Marine Resort. All Voted Aye. Motion Carried.
BEADLE COUNTY JDC CONTRACT: Motion by Booth, second by Scott, to approve and authorize Chairman Iversen to sign the Beadle County Juvenile Detention Center Agreement. All Voted Aye. Motion Carried.
ELECTION SCHOOL: Motion by Deal, second by Booth to approve the attendance and travel by Auditor Karen Sharp and Deputy Auditor Philena Edwards to Election School in Sioux Falls, SD, to be held November 13 – 15, 2013. All Voted Aye. Motion Carried.
FAIRGROUNDS: Discussed repairs to be done at the Schomer barn, i.e. wiring, fixing leaks and repair of the roof. Booth advised that Ron Woodbridge would like to bring a Monster Truck event to Fort Pierre during Achievement Days as a fundraiser.
Motion by Booth, second by Deal, to approve and authorize Chairman Iversen to sign the Memorandum of Understanding between Tom Reeves, d/b/a Wild Card Rodeo Company, and Stanley County Board of Commissioners for the 4th of July rodeo in 2014 and 2015. All Voted Aye. Motion Carried.
HOLIDAY MEALS: Purchasing Thanksgiving and Christmas meals through Pierre Area Referral Service was discussed, but no action was taken.
INSURANCE coverage was discussed for the upcoming renewal.
S & H HORSEMEN represented by Don Bergeson and Doyle Musick requested use of the Schomer Barn for roping and barrel racing again this winter up to the time of the horse races as in the past. Motion by Booth, second by Heckenlaible, to authorize use of the Schomer Barn by the S & H Horsemen upon proof of insurance being filed in the Auditor’s Office and that S & H Horsemen will pay the electrical and water expenses. All Voted Aye. Motion Carried.
Motion by Booth, second by Deal, to approve and authorize Chairman Iversen to sign the Joint Cooperative Agreement and Financial Commitment between Stanley County and the Central South Dakota Enhancement District for 2014. All Voted Aye. Motion Carried.
Correspondence of the Notice of Public Open House Missouri River Bridge Replacement was reviewed.
ADJOURN: Motion by Scott, second by Heckenlaible, to adjourn at 7:51 p.m. (CST). All Voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman