November 3, 2015
STANLEY COUNTY COMMISSION MINUTES
November 3, 2015
The regular meeting of the Stanley County Commission was called to order at 5:10 P.M. (CDT) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Director of Equalization Roger Fuller, Treasurer Peggy Dougherty, Highway Department Superintendent Lee Smith, Courthouse Maintenance Ricky Sass, United Way Kristina Oey, Tony & Sheila Mangan, SD Department of Ag David Skaggs, RDO Wade Iszler, Butler CAT Jeff Kroll, Capitol Journal Stephan Lee, GIS Brent Jensen, Fairgrounds Brenton Crane, Fairgrounds Board Casey Cowan, Joel Catlin, Danci Baker, Clayton Etzkorn, Cody Ramsey, Extension/4-H Mark Rowen, 4-H Mel Schumacher and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Dana Iversen, second by Sonny Harrowa, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Dennis Booth, second by Craig Heller, to approve the October 6, 2015, Minutes. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve the October 15, 2015, Minutes. All voted Aye. Motion Carried.
CLAIMS: Motion by Dana Iversen, second by Sonny Harrowa, to approve claims as presented. All voted Aye. Motion Carried.
TARA L ADAMSKI 249.19 CRT APPT ATRNY
AT&T MOBILITY 125.75 CELL PHONES
BEST LAWN CARE 390.00 LOG CABIN MAINT
BINDERTEK 66.31 AUD SUPPL
BOTTOM LINE WELDING 285.00 REPAIR & MAINT T2
SHAWN BOWLES 35.00 ANNUAL LIBRARY MEMBERSHIP
BUTLER MACHINERY CO 618.82 R&B SUPPL
CAPITAL AREA REFUSE LLC 63.75 TRASH BILLING 9/21-10/25
CAPITAL AREA COUNSELING INC 1740.00 QMHP EVAL
WICK COMMUNICATIONS 1074.88 COMM MIN 9-1
CATLIN'S CAR CLINIC 328.41 05 CHEVY REPAIRS
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.16 OFFICE PHONES
COMMUNITY YOUTH INVOLVED, INC. 1666.66 NOVEMBER 2015 SUPPORT
CONNECTING POINT 450.00 RNWL ENDPOINT PROTECTION
COWBOY COUNTRY STORES PIERRE 31.10 DOE SUPPL
DAKOTA BUSINESS CENTER 291.99 ROD SUPPL
DENTISTRY AT THE ST CHARLES LL 245.00 MEDICAL CARE
PEGGY DOUGHERTY 2.16 TREAS SUPPL - REIMBURSE
BLACK HILLS ECONO LODGE 123.32 REGIONAL LOCAL RD CONF
EDDIE'S TRUCK SALES 171.90 R&B SUPPL
PHILENA EDWARDS 18.76 R&B SUPPL - REIMBURS
MARV EKEREN 22.50 MENTAL ILL HEARING
ENVIROTECH 608.62 TRASH BILLING-FAIRGROUNDS
WADE FISCHER 600.00 CRT APPT ATRNY
FLEET SERVICES 2240.84 R&B FUEL
FORT PIERRE CITY 12.54 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2067.18 COURTHOUSE UTILITIES
FORT PIERRE CITY 20975.67 DUE TO CITY OF FORT PIERRE
AJ FRANKEN 1107.00 CRT APPT ATRNY
FRIMAN OIL & GAS CO INC 28398.20 R&B FUEL
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 341.57 SUPPL-M15-1/G7/TRACTORS
HOGEN'S HARDWARE HANK 6.99 GOV BLDG MAINT
HUGHES COUNTY FINANCE OFFICE 21560.00 SEPTEMBER 2015 JUV BILLING
MARK KATTERHAGEN 22.50 MENTAL ILL HEARING
LEWIS & CLARK BHS 160.00 MENTAL ILL
LUCY LEWNO 172.99 MENTAL ILL HEARING
LITTLE FALLS MACHINE INC 1613.66 G3 SUPPL
BRENDA LOUNSBURY 60.00 ALCOHOL BLOOD TEST
LYLE SIGNS INC 30.89 SIGNS
THOMAS P MAHER 2605.08 OCTOBER 2015 EXPENSES
MICRO-FIX COMPUTERS 80.00 R&B MAINT
MICRO-FIX COMPUTERS 80.00 AUD REPAIRS
MICROFILM IMAGING SYSTEMS INC 1951.00 SCANNING SUPPL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
M0 SHORES DOMESTIC VIOL CENTER 845.00 2015 SUPPORT
MONTANA-DAKOTA UTILITIES CO 11.87 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 32.10 COURTHOUSE NATURAL GAS
MORENO LEE & BACHAND PC 80.73 MENTAL ILL
MORRIS INC 36.97 BOBCAT SUPPL
NACO 450.00 COUNTY MEMBERSHIP DUES
NAPA 138.57 R&B SUPPL
CITY OF PIERRE 5789.45 MEDICAL DIRECTOR-SEPT 2015
PITNEY BOWES 253.79 POSTAGE
POWERPLAN 703.37 BOBCAT REPAIR & MAINT
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPL
RUNNINGS SUPPLY INC 522.06 R&B SUPPL
STANLEY COUNTY LAW ENFORCEMENT 5028.00 US MARSHALL SRVC-OT/EQUIP
STANLEY COUNTY SCHOOL DIST 90097.36 DUE TO SC SCHOOL
SD ASSN OF COUNTY COMMISSIONER 915.24 2016 COUNTY MEMBERSHIP DUES
SD ASS'N OF COUNTY OFFICIALS 732.62 2016 COUNTY MEMBERSHIP DUES
SD ASSOC OF COUNTY OFFICIALS 194.00 ROD M/P FUND
SD DEPARTMENT OF REVENUE 117487.11 MV & VITALS
SERVALL UNIFORM/LINEN CO 119.26 R&B MAINT
SMALL ENGINE HOUSE 128.20 LAWN MOWER REPAIR
RODNEY STOESER 14332.43 OVERPAID TAXES
VERENDRYE MUSEUM 507.28 REPAIRS & MAINT
WW TIRE SERVICE INC 546.50 SUPP/REPAIR & MAINT
XEROX CORPORATION 222.22 OFFICE COPIER LEASE & COPIES
YANKTON COUNTY 113.75 MENTAL ILL
YANKTON COUNTY SHERIFF'S DEPT 25.00 SHERIFFS FEE
ZANDER AUTO PARTS 7.84 R&B SUPPL
SALARIES BY OFFICE: Commissioners - $3,593.66; Auditor - $2,647.29; Treasurer - $4,235.98; States Attorney - $3,686.28; Custodial - $1,931.00; Director of Equalization - $4,940.47; Register of Deeds - $2,623.52; Coroner - $55.41; Road & Bridge - $17,797.39; Community Health/WIC Secretary - $1,854.07; Fairgrounds - $1,038.94; Planning & Zoning - $177.84; Employee Health Insurance - $4,763.96; SD Retirement System, withheld and match - $6,600.96; Electronic Transfer; FICA, Medicare and Withholding Tax - $14,487.52.
Treasurer & Auditor Report: Treasurer Peggy Dougherty presented the commissioners with the October investments, miscellaneous receipts, money market, FIT, and receipt totals of property taxes paid. Auditor Philena Edwards presented the commissioners with September Budget Expenditure showing each department’s expenses as of September 30, 2015, and year to date balances and the Outstanding Disbursements by Account & Budget Remaining as of October 31, 2015.
Courthouse Custodial/Maintenance: Ricky Sass informed the commissioners that the boiler is in good condition. The NW corner of the courthouse roof needs something different. The wind from the NW has blown the rocks from the corner. Will check each roof of the new entrances’ for any hail or wind damage. Need to make sure the courthouse is maintained and clean.
United Way – Kristina Oey: The Capital Area United Way is an independent, non-profit entity designed to help our community meet its health and human care needs. Kristina Oey stated the United Way works with a lot of community projects. They started their fundraising in August and they have reached 27% of their goal of $575,000, thanks to the continued support of the communities. Tony & Sheila Mangan are the 2015 Capital Area United Way Campaign Co-Chairs. Tony pointed out that the people helped by the United Way campaign are not strangers, they are part of our two communities. The motto for this year’s fund raising is “Be Someone’s Hero.”
SD Department of Ag – David Skaggs – County Site Analysis Program: David Skaggs presented the commissioners with this program. The County Site Analysis Program assists participating counties in identifying potential rural site development opportunities available to them and their local communities. The purpose is to provide local leaders with information and research-based resources to aid them in making well informed decisions regarding the future of the respective regions. It also helps identify and plan for potential challenges that may arise should those opportunities be pursued.
Motion by Sonny Harrowa, second by Dana Iversen, to accept and sign the County Site Analysis Program. All voted Aye. Motion Carried.
COUNTY SITE ANALYSIS
WHEREAS the Stanley County Board of County Commissioners is interested in the analysis of rural sites for potential development; and
WHEREAS this research is based upon various infrastructure, road and land use factors; and
WHEREAS the research may identify sites that are suitable for development according to a classification scale, ranging from “good” to “best”; and
WHEREAS granting permission for such research is not a public declaration of county support for any specific development activity or project; and
WHEREAS the cost of the research is being addressed by other sources, such as the South Dakota Department of Agriculture; and
WHEREAS the results of the research will be made available to the county commission and general public.
NOW THEREFORE BE IT RESOLVED by the Stanley County Commission that it authorized the South Dakota Department of Agriculture and its Partner Planning and Development Districts to conduct the research on behalf of the county and other interested parties.
BE IT ALSO RESOLVED that Stanley County officials will cooperate in providing any readily available data or information that may be needed in conducting the research.
Adopted this 3rd day of November, 2015.
BOARD OF STANLEY COUNTY COMMISSIONERS
Scott Deal, Chairman
Philena Edwards, Auditor
RDO Equipment Co – Wade Iszler: RDO has a bid package proposal is from the City of Sioux Falls for a 2015 John Deere 772GP grader with snow wings on the attached bid, with less than 500 miles for $288,220.00. Warranty - Full Extended-84 months, 7500 Hours, includes labor and travel.
Butler CAT – Jeff Kroll: Butler has a bid package for a 2015 140M3 grader for $279,799. The snow wing package is an additional $12,000.00. Warranty – Extended Warranty-84 months, 7500 hours, includes labor. A bid agreement was signed in August and presented to the Commission as an agreement to hold the grader at the price of $279,799. Jeff Kroll assures that the grader is a 2016, at the 2015 model price, and would be ready for delivery after January 1, 2016.
GIS Workshop – Brent Jensen: GIS is Geographical Information System. Soil areas are calculated by hand. A large county has limited personnel, limited records access and there are some challenges to sharing information. Brent Jensen gave the commissioners a power-point presentation showing the benefits of a GIS program. All the information is on a website. All things you want visible to the public is available, information that is more confidential are only viewable by authorized personnel. The different types of soils are figured within the system. Parcels, Townships and sections are figured using the best available section control points. The system includes layer, functions and features and includes a soils calculator. The cost is $94,500, with 4 yearly payments and a total ongoing annual cost of $9,600 per year.
Fairgrounds: Casey Cowan is the President of the Fairgrounds Board, along with 6 other board members. The Fairgrounds Ordinance 2014-01, needs to be amended. According to Tom P. Maher, State’s Attorney, there is a law that, if approved by the Commission, will give the fairgrounds board legal authority to take control of their finances, however there would need to be protections in place. The treasurer of the fairgrounds board would need to be bonded. An annual report would need to be presented at the end of each year, with the availability of their books to be reviewed at any time by the commission or the auditor. Majority of the board should be Stanley County residents. The commission would like to see more venues.
The fairgrounds board suggested that the county be responsible for insurance on the property, total utility expenses and full wage and benefits of a full-time fairgrounds maintenance person.
The commissioners and Tom P Maher will work together to get something figured out regarding how the fairgrounds will be operated for 2016. Brenton Crane has a tentative schedule for 2016.
Highway Department – Lee Smith: Lee presented the commissioners with a report of all the work performed for the month of October. Work on Cedar Hill Road is going well and will be finished soon. Need to contact Haakon County Highway Department to get a plan in place for snow removal.
Butler and RDO will get together with Lee and Cort Riggle. They will do a little training with each grader, CAT and John Deere. Will make final decision at December 1, 2015, meeting.
Executive Session – Personnel SDCL 1-25-2(1): Motion by Dana Iversen, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 7:15 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Dennis Booth, to reconvene at 7:35 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Dana Iversen, to approve FMLA for Larry O’Daniel. All voted Aye. Motion Carried.
Abatements: Roy Petersen Jr – Record #8309: Motion by Dennis Booth, second by Craig Heller, to approve abatement/refund in the amount of $372.98 due to pole barn destroyed in storm July, 2012. All voted Aye. Motion Carried.
Ray & Iris Meligan – Record #7524: Motion by Sonny Harrowa, second by Craig Heller, to approve abatement/refund in the amount of $304.40, due to valuation entered incorrectly. All voted Aye. Motion Carried.
Hughes and Stanley County 4-H Agreement: Motion by Sonny Harrowa, second by Craig Heller, to accept and approve Chairman Scott Deal to sign the Hughes and Stanley County 4-H Agreement for year 2016. All voted Aye. Motion Carried.
Mel Schumacher, a 4-H Leader, thanked the commissioners for their continued support. She stated that they have already started looking into funding the youth organization to begin 2017.
Official Termination Notice – Memorandum of Understanding between SDSU and Hughes/Stanley/Sully Counties. Motion by Dennis Booth, second by Sonny Harrowa, to accept the Official Termination Notice. All voted Aye. Motion Carried.
Stanley/Sully/Hughes Counties Extension Agreement. Motion by Dana Iversen, second by Dennis Booth, to accept the Official Termination Notice. All voted Aye. Motion Carried.
Stanley and Sully Counties may want to do a Memorandum of Understanding with SDSU.
South Dakota Association of County Commissioners – 2016 County Membership Dues: Motion by Craig Heller, second by Dennis Booth, to approve payment of $915.24 for 2016 County Membership Dues. All voted Aye. Motion Carried.
South Dakota Association of County Officials – 2016 County Membership Dues: Motion by Dennis Booth, second by Craig Heller, to approve payment of $732.62 for 2016 County Membership Dues. All voted Aye. Motion Carried.
Contingency Transfer Resolution 2015-22: Motion by Sonny Harrowa, second by Dana Iversen, to approve Contingency Transfer in the amount of $24,999.00 to Fire Fighting for fire truck purchased by Four Corners Volunteer Fire Department. All voted Aye. Motion Carried.
WHEREAS, insufficient appropriation was made in the 2015 adopted budget for the firefighting department to discharge just obligations of said appropriations: and
WHEREAS SDCL 7-21-32.2 provides that transfers be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;
THEREFORE BE IT RESOLVED that the appropriation be transferred from the contingency budget to the firefighting department budget for Four Corners Fire Department’s new fire truck.
101-112-429.00 (Commissioners) $24,999.00 – Expenditure: 211-221-429.20 (Fire Fght. Four Corners) in the sum of $24,999.00.
Motion by Sonny Harrowa, second by Dana Iversen, to approve Contingency Transfer in the amount of $24,999.00 to firefighting, Four Corners Fire Department. All voted Aye. Motion Carried.
Dated this 3rd day of November, 2015.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Scott Deal, Chairman
Liquor License Renewals – Chantier Creek Resort: Motion by Craig Heller, second by Dana Iversen, to approve the renewal of 2016 On-Sale Liquor License for Chantier Creek Resort. All voted Aye. Motion Carried.
Raise: Motion by Sonny Harrowa, second by Dana Iversen, to approve Kelly Holden, Highway Department, her 6 month 50¢ raise as of October 13, 2015. All voted Aye. Motion Carried.
Oahe District Meeting: It is Stanley County’s turn to put on this quarter’s meeting. It will be held in December. Will check with Pat Duffy for availability of Senior Center. Will get quotes for catering. Check with Bob Wilcox, SDACC, for county topics coming up during legislation. Will need to have a main speaker.
Phone System for Courthouse: The present phone system is outdated and there are many issues with it that cannot be fixed. Motion by Dennis Booth, second by Craig Heller, to approve a new phone system for the courthouse, not to exceed $13,472. All voted Aye. Motion Carried.
Communication Cabinet – Auditors Office: The main computer server for the county is located in the auditor’s office. Numerous wires, cables and communication boxes are in a corner, it is hard to locate the correct cable when there is an issue. A communication cabinet/rack will have all the wires/cables organized and labeled. One of the main communication switches has been causing issues also, need to have this replaced. Motion by Dana Iversen, second by Dennis Booth, to approve the purchase and installation of the communication cabinet/rack and to have the switch replaced or repaired, in the amount of $2,029.00. All voted Aye. Motion Carried.
Thanksgiving Holiday: Stanley County Courthouse will be closed Thursday November 26, 2015, and Friday November 27, 2015, in observance of the Thanksgiving Holiday.
Upcoming workshops: Secretary of State’s Office is putting on an Election Workshop in Pierre November 4-6, 2015. Philena Edwards will be attending, therefore, the Auditor’s office will be closed those three days.
Adjourn: Motion by Dennis Booth, second by Craig Heller, to adjourn at 8:31 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Scott Deal, Chairman