May 3, 2011

May 3, 2011

The regular meeting of the Stanley County Commissioners was called to order at 8:04 a.m. by Chairman Jacobson with Commissioners Booth, Iversen and Scott present.  Director of Equalization Don Wiedemer, Auditor Kris Kroll, and Highway Superintendent Leo Sullivan were also present.

VOUCHERS:  Jacobson said Legislative Audit suggests that the Commissioners sign all approved vouchers.  Motion by Booth, seconded by Scott to allow Comm. to sign all approved vouchers.  All voted aye.  Motion carried.                                                                                                                                            
 AGENDA:  Motion by Iversen, seconded by Scott to approve the agenda.  All voted aye.  Motion carried.   
MINUTES:  Motion by Iversen, seconded by Booth to approve minutes of the April 12, 2011 special meeting.  All voted aye.  Motion carried.  Motion by Iversen, seconded by Scott to approve the April 12, 2011 Board of Equalization minutes.  All voted aye.  Motion carried.
 HIGHWAY:  Sullivan discussed blading on county roads and crushing gravel.  Sullivan researched lease options for a loader and stated that interest rates are low.  MN State Bid is less than $20,000/year for 5 years.  Lease to purchase loaders usually have a 5 year warranty.  Lease to purchase requires the first and last payment due at the time of lease signing.  SD bids will more likely be close to $120,000 in total.  Motion by Booth to advertise for lease to purchase bids, seconded by Scott.  All voted aye.  Motion carried.  Motion by Iversen, seconded by Scott to allow Sullivan to advertise for crushing gravel.  All voted aye.  Motion carried.
COURTHOUSE REMODEL:  Dudley Rumrill was in attendance.  Rumrill stated that Midwest Construction is behind their deadline of April 25.  Midwest informed him that they are waiting for the glass.  Discussion followed regarding the deadline date being May 16.  Rumrill said that Midwest is still waiting for approval on the lighting.  He also stated that Sharpe has ordered products.
PERSONNEL:  Rick Cronin was in attendance.
EXECUTIVE SESSION:  Motion by Booth, seconded by Iversen to go into Executive Session for personnel at 8:40 a.m.  All voted aye.  Motion carried.  Out at 9:12 a.m.
VACANCY COMM #2:  Motion by Iversen, seconded by Scott to continue advertising the vacant Comm. seat once per week in the Reminder and the Capital Journal for the month of May.  All voted aye.  Motion carried.                                           
PERSONNEL:  Kroll stated that the Highway Dept. new hires, Jerry Rada and Larry O’Daniel are due for their probationary raise on May 8 once a positive review has been received. Jacobson said reviews will be delivered to the Auditor’s Office this week.  The rate of pay will be $14.41/hour.                                                                                                                                                                  
EMERGENCY MANAGEMENT:  Rob Fines, Jim Zahradnicek and Sheriff Rathbun were in attendance.  Fines briefed the Comm. on the amount of grant money that is brought into Stanley County through the Emergency Management partnership between Hughes and Stanley County.  Fines discussed the CH Security system which will cost $18335.22 to purchase and install the entire system which will be completely grant funded.  There will be exterior cameras at the east and west entrances and 3 interior cameras and card swipe locks at all three entrances.  Zahradnicek stated that the equipment is capable of handling a total of 8 cameras.  The dvr and monitor can be placed anywhere in the CH and the system is on a battery backup.  Fines stated that Kroll submitted paperwork and we are waiting on approval.  The completion date is July 31.  Iversen asked what the additional fee would be for an exterior camera at the south entrance.  Zahradnicek estimated approximately $1000 for the camera and wiring.  Motion by Scott, seconded by Booth to approve the proposed agreement and add an additional exterior camera at the south entrance.  All voted aye.  Motion carried.                         
BREAK:  Break at 9:45 a.m. and meeting back to order at 9:52 a.m.                                                
FAIRGROUNDS MANAGER:  Chuck Humphrey revised the job description for the Fairgrounds Manager per his discussion with Ron Jeffries.  Jeffries discussed the fairgrounds with Comm. Booth, Iversen and Scott and concluded that the fairgrounds have potential but there needs to be more discussion.  A committee consisting of the Expo, City of Fort Pierre, Chamber of Commerce, Stanley County Comm. and Casey Tibbs Foundation have all met to discuss this position.  Booth suggests making sure that we have a policy and mission statement developed before proceeding.
EXECUTIVE SESSION:   Motion by Booth, seconded by Scott to go into Executive Session for personnel at 10:10 a.m.  All voted aye.  Motion carried.  Out at 10:47 a.m.
WATERLINE EASEMENT:  Sam Tidball discussed the request for the private waterline easement for Glen and Margaret Malm.  Motion by Scott, seconded by Iversen to approve the easement per the City’s specifications and require that it will be bored under the Choteau Road easement.  All voted aye.  Motion carried.                                                                                 
BLM:  Marian Atkins presented the Comm. with statistics for Stanley County as listed in the Auditor’s Office.                                                                                                                                                                   
EXTENSION/4-H FUNDING:  Dave Larson, Lynn Carlson, Jackie Husted, Lori Jacobson, Ruth Beck and Jeri Carpenter were in attendance.   Larson presented the Comm. with a proposal to join with Hughes and Sully Counties for a 4-H Advisor position.  Carlson stated that the Advisor will be an employee of SDSU and they are hoping that Stanley County can continue to house the office.  Jacobson stated that there are other counties interested in joining together as well.  Carlson also asked permission to hire Krista Wolf for the summer 4-H assistant position Motion by Iversen, seconded by Scott to approve hiring Krista Wolf at a rate of $8.50/hour for approximately 10 weeks.  All voted aye.  Motion carried.
SCHOOL PARKING LOT:  Don Hotalling and Darby Nutter were in attendance.  Nutter presented the cost analysis as listed in the Auditor’s Office.  Nutter stated that the school is asking the county to provide and haul gravel to the site.  Discussion followed regarding the soil test and the PI that is required and the concern that the county’s resources aren’t within the PI limits that were specified.  Discussion will be tabled until the school attains a new PI for a change in weight of traffic allowed in the parking lot.
FAIRGROUNDS BLEACHER PROJECT:  Rick Hahn and Gerrick McComsey were present.  Hahn presented the Comm. with new drawings for the bleacher pad.  Motion by Scott, seconded by Booth to approve Sharpe Enterprises to pour the pad for $8700 with a completion date of May 27.  All voted aye.  Motion carried.  A pre-construction meeting will be held at 8:00 a.m. on May 9 at the Fairgrounds.                                                                     
FALL WORKSHOP:  Motion by Booth, seconded by Scott to approve travel and lodging for the Fall Convention in Rapid City on September 19-21.  All voted aye.  Motion carried.                               
ABATEMENT:  Motion by Booth, seconded by Iversen to abate $62.12 for James and Richard Tolton, leased site on W2SW4: Sec 26-T3-R25, parcel # 9053.  All voted aye.  Motion carried.
GOLDENWEST EASEMENT:  Motion by Iversen, seconded by Scott to approve the easement that was discussed at the April 12, 2011 meeting.  All voted aye.  Motion carried.
WIC CONTRACT:  Motion by Iversen seconded by Scott to approve the WIC contract.  All voted aye.  Motion carried.
TEMPORARY LICENSE:  This will be tabled until it can be discussed at the Spring Workshop.
NESDCAP:  Discussion will be tabled until we begin budgets.                                                   
KARR TUCKPOINTING:  Booth stated that the CH was tuckpointed a few years ago so he suggests that we allow Karr Tuckpointing to do the inspection.  Wiedemer to contact Karr and ensure that the inspection will be free and set up a date for inspection.                        
SURPLUS PROPERTY:  Wiedemer presented the Comm. with a list of surplus items.  Motion by Booth, seconded by Iversen to approve Wiedemer to advertise the list of surplus items and allow Wiedemer and Kroll to open the bids on June 17 at 8:00 a.m.  All voted aye.  Motion carried.
CORE LOGIC:  Core Logic is requesting real estate information from counties.  Wiedemer stated that some counties are refusing to provide the information or offering the company to come in and attain the information themselves and others are charging for the information.  Discussion will be tabled until the States Attorney can look at the information.                                              
CLAIMS:  Motion by Scott, seconded by Iversen to approve the claims.  All voted aye.  Motion carried.
TARA L. ADAMSKI                                                     396.43  MA-CRT APPT ATTY             
ALLTEL                                                                        42.24  UTILITIES                    
AMERICAN MEDICAL RESPONSE                            1143.35  MARCH SUBSIDY BILLING        
BLACK HILLS CHEMICAL                                            72.52  SUPPLIES                     
BOTTOM LINE WELDING                                             52.00  SUPPLIES                     
Butler Machinery Co.                                                438.74  SUPPLIES                     
CAPITAL AREA REFUSE LLC                                    58.00  UTILITIES                    
CAPITAL JOURNAL                                                 392.09  ADVERTISING            
CLINICAL LABORATORY OF THE                         1834.00  AUTOPSY                      
COMMUNITY YOUTH INVOLVED                          1666.67  MAY SUPPORT                  
COUNTY WIDE DIRECTORY, LLC.                        1280.00  STANLEY COUNTY DIRECTORY     
COWBOY COUNTRY STORES PIERRE                    85.68  GASOLINE                     
Capital Journal                                                       120.00  SUPPLIES                     
Central Culvert Supply                                         1291.25  SUPPLIES                 
DAKOTA BUSINESS CENTER                                  79.80  SUPPLIES                
DIAMOND MOWERS, INC.                                      962.86  SUPPLIES                     
DUFFY LAW OFFICE                                           2435.40  COURT APPT ATTY              
EDDIES TRUCK SALES                                          301.32  SUPPLIES                     
EXTREME TECHNOLOGY                                      497.45  INSTALL DATA                 
FLEET SERVICES                                              10908.66  SUPPLIES                     
FORT PIERRE CITY                                             1368.91  ANIMAL IMPOUND               
FRIMAN OIL & GAS CO, INC.                                 85.00  PROPANE ASSISTANCE     
GOLDEN WEST TELECOMM.                               334.04  UTILITIES                    
GROSSENBURG IMPLEMENT OF                          32.39  SUPPLIES                     
HAHN ENGINEERING                                         2343.60  BLEACHER FOUNDATION DESIGN   
HUGHES COUNTY AUDITOR                            6800.00  MARCH 2011 JAIL BILLING      
INLAND TRUCK PARTS CO.                               161.29  REPAIRS/MAINT.               
LURA KIRKPATRICK                                             73.30  WEED/PEST BOARD MEETING      
KLEINS OFFICE PLUS                                            25.75  SUPPLIES                     
BRENDA LOUNSBURY                                          45.00  BLOOD TEST                   
THOMAS P MAHER                                           2552.58  PROFESSIONAL SERVICES        
MID-AMERICAN RESEARCH CHEM.                      80.31  SUPPLIES                     
MICRO-FIX COMPUTERS                                     105.00  SERVICE CALL                 
MICROFILM IMAGING SYSTEMS                          375.00  EQUIP MONTHLY RENT           
MIDCONTINENT COMMUNICATION                      206.70  UTILITIES                    
MN WIRELESS, LLC                                              69.00  UTILITIES                    
MONTANA-DAKOTA UTILITIES CO                    206.73  UTILITIES                    
Morris, Inc                                                            71.81  SUPPLIES                     
DAVID NEUHARTH                                              65.90  WEED/PEST BOARD MEETING      
NOBLE INK & TONER                                          41.98  SUPPLIES                     
DARLIS D PERRY                                             360.00  BLOOD TESTS                  
PIERRE CITY                                                     110.00  MEDICAL DIRECTOR AGREEMENT   
PRYNTCOMM                                                     20.80  SUPPLIES                     
QWEST COMMUNICATIONS                            272.17  4 CORNERS REPEATER           
RAPID CITY REGIONAL HOSP.                        368.00  MORGUE USE                   
OLINGER,LOVALD & MCCAHREN                 1763.42  PJ - PJ - LE - TG           
ROCKMOUNT RESEACH & ALLOYS               454.06  SUPPLIES                     
MICHAEL ROTHSCHADL                                 195.38  SUBPOENA                     
RUNNINGS                                                       130.64  SUPPLIES                     
RUNNINGS SUPPLY INC                                    85.18  SUPPLIES                     
SD BUREAU OF ADMINISTRATION                    14.02  UTILITIES                    
SD DEPARTMENT OF REVENUE                    1158.11  INVOLUNTARY BILLING          
SD ASSN OF COUNTY COMMISS.                1335.75  CLERP ASSESSMENT      
SERVALL UNIFORM & LINEN                             35.68  REPAIRS/MAINT.               
STANLEY COUNTY OFFICE                            240.00  EMPLOYEE FLU SHOTS           
AJ STOESER                                                     62.20  WEED/PEST BOARD MEETING      
WALWORTH COUNTY SHERIFF'S                  600.00  PRISONER CARE                
MONA WEIGER                                               148.20  TRANSCRIPT                   
WW TIRE SERVICE INC                                     13.54  REPAIRS                      
Wegner Auto Co.                                           459.85  REPAIRS/MAINT.           
XEROX CORPORATION                                 149.90  COPIER LEASE                 
YANKTON COUNTY SHERIFF'S                      25.00  SHERIFFS FEE                 
RANDY YOST                                                 62.20  WEED/PEST BOARD MEETING      
AUDITOR’S REPORT:  Kroll presented the Comm. with the Fund Cash Balance, Budget Expenditure Reports, Monitoring Compliance and Adjusting Entries for March.  Motion by Booth, seconded by Iversen to allow Kroll to advertise to supplement the fairgrounds budget for the bleacher project.  All voted aye.  Motion carried.
SURPLUS CASH:  The total unassigned fund balance of the general fund is $491873.22, representing 23.38% of the 2011 budget as of March 31, 2011.
REASSESSMENT SCHEDULE:  The proposed reassessment schedule is listed in the Auditor’s Office.  Wiedemer stated that the rural area in the county was last reassessed in 2004 and will be the area that he will start with. He plans to go out to assess during the summer months.  There are approximately 300 rural, 986 residential (city) and 314 commercial properties.  The assessment will be staggered but the changes for like properties will be entered at the same time.  Jacobson suggested that a new vehicle will need to be purchased for the assessment project.  Iversen commented on extra pickups at the county shop.  
EXECUTIVE SESSION:  Motion by Booth, seconded by Scott to go into Executive Session at 1:27 p.m. for Poor Relief.  All voted aye.  Motion carried.  Out at 1:35 p.m.
POOR RELIEF:  Motion by Booth, seconded by Scott to approve the claim for Case #1 with payment made in the amount of $85.01 to Friman Oil.  All voted aye.  Motion carried.                                       
TREASURER’S REPORT:  Treasurer Stroup presented the Comm. with the month end reconciliation, edited misc. receipts and the investment amounts for March. 
SALARIES BY OFFICE: Commissioners, $3002.25;Auditor, $9097.25; Treasurer, $8274.76; States Attorney, $9654.09; Custodian, $4262.77; Director of Equalization, $9670.29; Register of Deeds, $4942.33;Road and Bridge, $37749.11; Community Health Secretary, $3691.23; WIC Secretary, $467.91; Wellmark Blue Cross/Blue Shield, employee insurance, $12754.95; SD Retirement System, withheld and match, $8123.24; SD Supplemental Retirement, employee contribution, $40.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $15128.44
 April 2011
Cash on hand  $1225.81              
Checks, less than 3 days  $178534.56                                                                                         
Petty Cash  $200.00
First National Bank  ($5803.90)                                                                        
MKKT. ACCT. – First National Bank  $3310042.89                           
MKKT. ACCT. – American State Bank  $65926.70                                                                                
SD FIT  $6005.98                                                                                                             
Long/Short  ($316.65)                                                                                                                              
Total  $3556113.07                                                                                                   
Regular fees, April 2011  $1571.38
Transfer fees, April 2011  $405.00                      
ADJOURNMENT:  Meeting adjourned at 1:45 p.m.

ATTEST:                                                                       BOARD OF STANLEY COUNTY COMMISSIONERS

Kristi Kroll, Auditor                                                 D.D. Jacobson, Chairman

Physical address

Stanley County Courthouse
08 E 2nd Avenue
Fort Pierre SD 57532

Mailing Address

Stanley County Courthouse
Auditors Office
PO Box 595
Fort Pierre SD 57532