May 3, 2011
May 3, 2011
The regular meeting of the Stanley County Commissioners was called to order at 8:04 a.m. by Chairman Jacobson with Commissioners Booth, Iversen and Scott present. Director of Equalization Don Wiedemer, Auditor Kris Kroll, and Highway Superintendent Leo Sullivan were also present.
VOUCHERS: Jacobson said Legislative Audit suggests that the Commissioners sign all approved vouchers. Motion by Booth, seconded by Scott to allow Comm. to sign all approved vouchers. All voted aye. Motion carried.
AGENDA: Motion by Iversen, seconded by Scott to approve the agenda. All voted aye. Motion carried.
MINUTES: Motion by Iversen, seconded by Booth to approve minutes of the April 12, 2011 special meeting. All voted aye. Motion carried. Motion by Iversen, seconded by Scott to approve the April 12, 2011 Board of Equalization minutes. All voted aye. Motion carried.
HIGHWAY: Sullivan discussed blading on county roads and crushing gravel. Sullivan researched lease options for a loader and stated that interest rates are low. MN State Bid is less than $20,000/year for 5 years. Lease to purchase loaders usually have a 5 year warranty. Lease to purchase requires the first and last payment due at the time of lease signing. SD bids will more likely be close to $120,000 in total. Motion by Booth to advertise for lease to purchase bids, seconded by Scott. All voted aye. Motion carried. Motion by Iversen, seconded by Scott to allow Sullivan to advertise for crushing gravel. All voted aye. Motion carried.
COURTHOUSE REMODEL: Dudley Rumrill was in attendance. Rumrill stated that Midwest Construction is behind their deadline of April 25. Midwest informed him that they are waiting for the glass. Discussion followed regarding the deadline date being May 16. Rumrill said that Midwest is still waiting for approval on the lighting. He also stated that Sharpe has ordered products.
PERSONNEL: Rick Cronin was in attendance.
EXECUTIVE SESSION: Motion by Booth, seconded by Iversen to go into Executive Session for personnel at 8:40 a.m. All voted aye. Motion carried. Out at 9:12 a.m.
VACANCY COMM #2: Motion by Iversen, seconded by Scott to continue advertising the vacant Comm. seat once per week in the Reminder and the Capital Journal for the month of May. All voted aye. Motion carried.
PERSONNEL: Kroll stated that the Highway Dept. new hires, Jerry Rada and Larry O’Daniel are due for their probationary raise on May 8 once a positive review has been received. Jacobson said reviews will be delivered to the Auditor’s Office this week. The rate of pay will be $14.41/hour.
EMERGENCY MANAGEMENT: Rob Fines, Jim Zahradnicek and Sheriff Rathbun were in attendance. Fines briefed the Comm. on the amount of grant money that is brought into Stanley County through the Emergency Management partnership between Hughes and Stanley County. Fines discussed the CH Security system which will cost $18335.22 to purchase and install the entire system which will be completely grant funded. There will be exterior cameras at the east and west entrances and 3 interior cameras and card swipe locks at all three entrances. Zahradnicek stated that the equipment is capable of handling a total of 8 cameras. The dvr and monitor can be placed anywhere in the CH and the system is on a battery backup. Fines stated that Kroll submitted paperwork and we are waiting on approval. The completion date is July 31. Iversen asked what the additional fee would be for an exterior camera at the south entrance. Zahradnicek estimated approximately $1000 for the camera and wiring. Motion by Scott, seconded by Booth to approve the proposed agreement and add an additional exterior camera at the south entrance. All voted aye. Motion carried.
BREAK: Break at 9:45 a.m. and meeting back to order at 9:52 a.m.
FAIRGROUNDS MANAGER: Chuck Humphrey revised the job description for the Fairgrounds Manager per his discussion with Ron Jeffries. Jeffries discussed the fairgrounds with Comm. Booth, Iversen and Scott and concluded that the fairgrounds have potential but there needs to be more discussion. A committee consisting of the Expo, City of Fort Pierre, Chamber of Commerce, Stanley County Comm. and Casey Tibbs Foundation have all met to discuss this position. Booth suggests making sure that we have a policy and mission statement developed before proceeding.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session for personnel at 10:10 a.m. All voted aye. Motion carried. Out at 10:47 a.m.
WATERLINE EASEMENT: Sam Tidball discussed the request for the private waterline easement for Glen and Margaret Malm. Motion by Scott, seconded by Iversen to approve the easement per the City’s specifications and require that it will be bored under the Choteau Road easement. All voted aye. Motion carried.
BLM: Marian Atkins presented the Comm. with statistics for Stanley County as listed in the Auditor’s Office.
EXTENSION/4-H FUNDING: Dave Larson, Lynn Carlson, Jackie Husted, Lori Jacobson, Ruth Beck and Jeri Carpenter were in attendance. Larson presented the Comm. with a proposal to join with Hughes and Sully Counties for a 4-H Advisor position. Carlson stated that the Advisor will be an employee of SDSU and they are hoping that Stanley County can continue to house the office. Jacobson stated that there are other counties interested in joining together as well. Carlson also asked permission to hire Krista Wolf for the summer 4-H assistant position Motion by Iversen, seconded by Scott to approve hiring Krista Wolf at a rate of $8.50/hour for approximately 10 weeks. All voted aye. Motion carried.
SCHOOL PARKING LOT: Don Hotalling and Darby Nutter were in attendance. Nutter presented the cost analysis as listed in the Auditor’s Office. Nutter stated that the school is asking the county to provide and haul gravel to the site. Discussion followed regarding the soil test and the PI that is required and the concern that the county’s resources aren’t within the PI limits that were specified. Discussion will be tabled until the school attains a new PI for a change in weight of traffic allowed in the parking lot.
FAIRGROUNDS BLEACHER PROJECT: Rick Hahn and Gerrick McComsey were present. Hahn presented the Comm. with new drawings for the bleacher pad. Motion by Scott, seconded by Booth to approve Sharpe Enterprises to pour the pad for $8700 with a completion date of May 27. All voted aye. Motion carried. A pre-construction meeting will be held at 8:00 a.m. on May 9 at the Fairgrounds.
FALL WORKSHOP: Motion by Booth, seconded by Scott to approve travel and lodging for the Fall Convention in Rapid City on September 19-21. All voted aye. Motion carried.
ABATEMENT: Motion by Booth, seconded by Iversen to abate $62.12 for James and Richard Tolton, leased site on W2SW4: Sec 26-T3-R25, parcel # 9053. All voted aye. Motion carried.
GOLDENWEST EASEMENT: Motion by Iversen, seconded by Scott to approve the easement that was discussed at the April 12, 2011 meeting. All voted aye. Motion carried.
WIC CONTRACT: Motion by Iversen seconded by Scott to approve the WIC contract. All voted aye. Motion carried.
TEMPORARY LICENSE: This will be tabled until it can be discussed at the Spring Workshop.
NESDCAP: Discussion will be tabled until we begin budgets.
KARR TUCKPOINTING: Booth stated that the CH was tuckpointed a few years ago so he suggests that we allow Karr Tuckpointing to do the inspection. Wiedemer to contact Karr and ensure that the inspection will be free and set up a date for inspection.
SURPLUS PROPERTY: Wiedemer presented the Comm. with a list of surplus items. Motion by Booth, seconded by Iversen to approve Wiedemer to advertise the list of surplus items and allow Wiedemer and Kroll to open the bids on June 17 at 8:00 a.m. All voted aye. Motion carried.
CORE LOGIC: Core Logic is requesting real estate information from counties. Wiedemer stated that some counties are refusing to provide the information or offering the company to come in and attain the information themselves and others are charging for the information. Discussion will be tabled until the States Attorney can look at the information.
CLAIMS: Motion by Scott, seconded by Iversen to approve the claims. All voted aye. Motion carried.
TARA L. ADAMSKI 396.43 MA-CRT APPT ATTY
ALLTEL 42.24 UTILITIES
AMERICAN MEDICAL RESPONSE 1143.35 MARCH SUBSIDY BILLING
BLACK HILLS CHEMICAL 72.52 SUPPLIES
BOTTOM LINE WELDING 52.00 SUPPLIES
Butler Machinery Co. 438.74 SUPPLIES
CAPITAL AREA REFUSE LLC 58.00 UTILITIES
CAPITAL JOURNAL 392.09 ADVERTISING
CLINICAL LABORATORY OF THE 1834.00 AUTOPSY
COMMUNITY YOUTH INVOLVED 1666.67 MAY SUPPORT
COUNTY WIDE DIRECTORY, LLC. 1280.00 STANLEY COUNTY DIRECTORY
COWBOY COUNTRY STORES PIERRE 85.68 GASOLINE
Capital Journal 120.00 SUPPLIES
Central Culvert Supply 1291.25 SUPPLIES
DAKOTA BUSINESS CENTER 79.80 SUPPLIES
DIAMOND MOWERS, INC. 962.86 SUPPLIES
DUFFY LAW OFFICE 2435.40 COURT APPT ATTY
EDDIES TRUCK SALES 301.32 SUPPLIES
EXTREME TECHNOLOGY 497.45 INSTALL DATA
FLEET SERVICES 10908.66 SUPPLIES
FORT PIERRE CITY 1368.91 ANIMAL IMPOUND
FRIMAN OIL & GAS CO, INC. 85.00 PROPANE ASSISTANCE
GOLDEN WEST TELECOMM. 334.04 UTILITIES
GROSSENBURG IMPLEMENT OF 32.39 SUPPLIES
HAHN ENGINEERING 2343.60 BLEACHER FOUNDATION DESIGN
HUGHES COUNTY AUDITOR 6800.00 MARCH 2011 JAIL BILLING
INLAND TRUCK PARTS CO. 161.29 REPAIRS/MAINT.
LURA KIRKPATRICK 73.30 WEED/PEST BOARD MEETING
KLEINS OFFICE PLUS 25.75 SUPPLIES
BRENDA LOUNSBURY 45.00 BLOOD TEST
THOMAS P MAHER 2552.58 PROFESSIONAL SERVICES
MID-AMERICAN RESEARCH CHEM. 80.31 SUPPLIES
MICRO-FIX COMPUTERS 105.00 SERVICE CALL
MICROFILM IMAGING SYSTEMS 375.00 EQUIP MONTHLY RENT
MIDCONTINENT COMMUNICATION 206.70 UTILITIES
MN WIRELESS, LLC 69.00 UTILITIES
MONTANA-DAKOTA UTILITIES CO 206.73 UTILITIES
Morris, Inc 71.81 SUPPLIES
DAVID NEUHARTH 65.90 WEED/PEST BOARD MEETING
NOBLE INK & TONER 41.98 SUPPLIES
DARLIS D PERRY 360.00 BLOOD TESTS
PIERRE CITY 110.00 MEDICAL DIRECTOR AGREEMENT
PRYNTCOMM 20.80 SUPPLIES
QWEST COMMUNICATIONS 272.17 4 CORNERS REPEATER
RAPID CITY REGIONAL HOSP. 368.00 MORGUE USE
OLINGER,LOVALD & MCCAHREN 1763.42 PJ - PJ - LE - TG
ROCKMOUNT RESEACH & ALLOYS 454.06 SUPPLIES
MICHAEL ROTHSCHADL 195.38 SUBPOENA
RUNNINGS 130.64 SUPPLIES
RUNNINGS SUPPLY INC 85.18 SUPPLIES
SD BUREAU OF ADMINISTRATION 14.02 UTILITIES
SD DEPARTMENT OF REVENUE 1158.11 INVOLUNTARY BILLING
SD ASSN OF COUNTY COMMISS. 1335.75 CLERP ASSESSMENT
SERVALL UNIFORM & LINEN 35.68 REPAIRS/MAINT.
STANLEY COUNTY OFFICE 240.00 EMPLOYEE FLU SHOTS
AJ STOESER 62.20 WEED/PEST BOARD MEETING
WALWORTH COUNTY SHERIFF'S 600.00 PRISONER CARE
MONA WEIGER 148.20 TRANSCRIPT
WW TIRE SERVICE INC 13.54 REPAIRS
Wegner Auto Co. 459.85 REPAIRS/MAINT.
XEROX CORPORATION 149.90 COPIER LEASE
YANKTON COUNTY SHERIFF'S 25.00 SHERIFFS FEE
RANDY YOST 62.20 WEED/PEST BOARD MEETING
AUDITOR’S REPORT: Kroll presented the Comm. with the Fund Cash Balance, Budget Expenditure Reports, Monitoring Compliance and Adjusting Entries for March. Motion by Booth, seconded by Iversen to allow Kroll to advertise to supplement the fairgrounds budget for the bleacher project. All voted aye. Motion carried.
SURPLUS CASH: The total unassigned fund balance of the general fund is $491873.22, representing 23.38% of the 2011 budget as of March 31, 2011.
REASSESSMENT SCHEDULE: The proposed reassessment schedule is listed in the Auditor’s Office. Wiedemer stated that the rural area in the county was last reassessed in 2004 and will be the area that he will start with. He plans to go out to assess during the summer months. There are approximately 300 rural, 986 residential (city) and 314 commercial properties. The assessment will be staggered but the changes for like properties will be entered at the same time. Jacobson suggested that a new vehicle will need to be purchased for the assessment project. Iversen commented on extra pickups at the county shop.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session at 1:27 p.m. for Poor Relief. All voted aye. Motion carried. Out at 1:35 p.m.
POOR RELIEF: Motion by Booth, seconded by Scott to approve the claim for Case #1 with payment made in the amount of $85.01 to Friman Oil. All voted aye. Motion carried.
TREASURER’S REPORT: Treasurer Stroup presented the Comm. with the month end reconciliation, edited misc. receipts and the investment amounts for March.
SALARIES BY OFFICE: Commissioners, $3002.25;Auditor, $9097.25; Treasurer, $8274.76; States Attorney, $9654.09; Custodian, $4262.77; Director of Equalization, $9670.29; Register of Deeds, $4942.33;Road and Bridge, $37749.11; Community Health Secretary, $3691.23; WIC Secretary, $467.91; Wellmark Blue Cross/Blue Shield, employee insurance, $12754.95; SD Retirement System, withheld and match, $8123.24; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $15128.44
AUDITOR’S ACCOUNT WITH THE TREASURER:
April 2011
Cash on hand $1225.81
Checks, less than 3 days $178534.56
Petty Cash $200.00
First National Bank ($5803.90)
MKKT. ACCT. – First National Bank $3310042.89
MKKT. ACCT. – American State Bank $65926.70
SD FIT $6005.98
Long/Short ($316.65)
Total $3556113.07
REGISTER OF DEEDS:
Regular fees, April 2011 $1571.38
Transfer fees, April 2011 $405.00
ADJOURNMENT: Meeting adjourned at 1:45 p.m.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Kristi Kroll, Auditor D.D. Jacobson, Chairman