May 2, 2017
STANLEY COUNTY COMMISSION
MINUTES
May 2, 2017
The regular meeting of the Stanley County Commission was called to order at 5:06 P.M.(CST) by Chairman Dana Iversen with Commissioners Scott Deal, Craig Heller and Sonny Harrowa present. Commissioner Dennis Booth was absent. Also present were Highway Superintendent Lee Smith, Fairgrounds Aaron Brewer, John Manning, Brosz Engineering Scott Schweitzer, Stanley County School Superintendent Dr. Joel Price and Business Manager Kim Fischer, Deb Schiefelbein, Z&S Dust Control Alan Sarver, Ken, Ted Fenwick, Ginger Fenwick, Kenda Nutter, Capitol Journal Kylee Whitehill, KCCR Kevin Larson and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Scott Deal, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Scott Deal, second by Sonny Harrowa, to approve April 4, 2017, Minutes and April 11, 2017, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Scott Deal, second by Craig, to approve Claims as presented. All Voted Aye. Motion Carried.
ADAMS ROOFING 6633.00 LOG CABIN ROOF
AMERICAN MEDICAL RESPONSE INC 1237.50 APRIL 2017 BILLING SUBSIDY
AT&T MOBILITY 111.50 CELL PHONES
AVERA MCKENNAN HOSPITAL 1875.33 MEDICAL CARE
AVERA QUEEN OF PEACE HEALTH 75.90 R&B PROF SRVC
BANK WEST 164.62 OVERPAID TAXES REC #7056
BEST LAWN CARE 390.00 COURTHOUSE & LOG CABIN MAINT
BOYER TRUCKS 78.83 R&B SUPPL
AARON BREWER 700.81 FAIRGROUNDS HEALTH INSURANCE
BUTLER MACHINERY CO 930.50 R&B SUPPL
CAPITAL AREA COUNSELING INC 660.00 MOBILE CRISIS RESPONSE
CAPITAL AREA REFUSE LLC 63.75 TRASH BILLING 3/27-4/23
WICK COMMUNICATIONS 488.08 PUBLICATIONS
CENTRAL CULVERT SUPPLY 5984.00 R&B SUPPL
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.31 OFFICE PHONES
CHRISTY LUMBER 112.10 FAIRGROUNDS REPAIRS & MAINT
COMMTECH 239.00 MAINT & EQUIP
COMMUNITY YOUTH INVOLVED INC 1666.67 MAY 2017 SUPPORT
CONNECTING POINT 57.50 MAINT
COVE PLACE ROAD DISTRICT 750.00 COVE ROAD DISTRICT
COWBOY COUNTRY STORES PIERRE 153.86 FAIRGROUNDS REPAIRS & MAINT
DAKOTA BUSINESS CENTER 422.66 TREAS SUPPL
DAKOTA DATA SHRED 37.50 AUD MAINT
DIESEL MACHINERY INC 7595.00 R&B SUPPL-LOADER SCALE
DON'S SINCLAIR 4027.77 R&B SUPPL-DYED DSL
PEGGY DOUGHERTY 935.51 TREAS HEALTH INSURANCE
SAWYER DOWLING 35.00 ANNUAL LIBRARY MEMBERSHIP
ECONO SIGNS LLC 2780.67 R&B MAINT & SUPPL
EDDIE'S TRUCK SALES 29.43 R&B SUPPL
FIRST DAKOTA ENTERPRISES INC 3385.02 COMMERCIAL REFUND
WADE FISCHER 1979.65 CRT APPT ATTRNY
FLEET SERVICES 1086.28 R&B SUPPL-FUEL
FORT PIERRE CITY 66.70 EXTENSION COPIER LEASE/COPIES
FORT PIERRE CITY 2797.16 COURTHOUSE UTILITIES
FORT PIERRE CITY 52211.71 DUE TO CITY OF FORT PIERRE
FRIMAN OIL & GAS CO INC 23.25 R&B SUPPL
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
HUGHES COUNTY FINANCE OFFICE 21400.00 MARCH 2017 JAIL & JUV
RYAN HUNTER 70.40 SUBPOENA
INLAND TRUCK PARTS 9509.96 2009 FREIGHTLINER REPAIRS
JC OFFICE SUPPLIES 35.33 R&B SUPPL
ROBERT T KONRAD 349.66 CRT APPT ATTRNY
LARRY'S PLUMBING LLC 472.00 FAIRGROUNDS REPAIRS & MAINT
LEWIS & CLARK BHS 160.00 MENTAL ILLNESS
BRENDA LOUNSBURY 240.00 ALCOHOL BLOOD TESTS
LYNN'S DAKOTAMART 10.58 R&B SUPPL
THOMAS P MAHER 2793.37 APRIL 2017 EXPENSES
MIDCONTINENT COMMUNICATION 169.45 OFFICE INTERNET
MONICK PIPE & SUPPLY INC 12.60 GOV BLDG SUPPL
MONTANA-DAKOTA UTILITIES CO 47.04 COURTHOUSE NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 231.29 COUNTY SHOP NATURAL GAS
NAPA 778.61 R&B SUPPL
NORTHWEST PIPE FITTINGS INC 276.30 FAIRGROUNDS REPAIRS & MAINT
PARAMEDICS PLUS-SIOUX FALLS 1226.20 MEDICAL CARE
PETERSEN MOTORS INC 7913.00 W&P 2017 HONDA 4-WHEELER
PITNEY BOWES 478.63 POSTAGE
QUILL CORPORATION 1083.09 R&B SUPPL
RITER ROGERS WATTIER & 385.00 WAR CREEK ROAD
RUNNINGS SUPPLY INC 682.75 FAIRGROUNDS REPAIRS & MAINT
RUNNINGS SUPPLY INC 152.30 R&B SUPPL
DEAN SCHAEFER COURT REPORTING 45.00 MENTAL ILLNESS
STANLEY COUNTY SCHOOL DISTRICT 177099.24 DUE TO SC SCHOOL
SD BUREAU OF ADMINISTRATION 86.69 OFFICE PHONES-LONG DIST-BIT
SD DEPARTMENT OF REVENUE 375.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 103147.67 MV & VITALS
SD ASSOC OF COUNTY OFFICIALS 525.00 2017 SPRING WORKSHOP
SD ASSOC OF COUNTY OFFICIALS 134.00 ROD M/P FUND
KARA SEMMLER 145.70 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 70.78 R&B MAINT
DONNA SLAATHAUG 126.76 OVERPAID TAXES
DON LEE SMITH 20.00 W&P DISTRICT MEETING
VARIDESK LLC 495.00 TREASURER EQUIPMENT
WARNE CHEMICAL & EQUIPMENT CO 1135.00 W&P SPRAYER & EQUIP
REID WIDVEY 82.50 COMMERCIAL REFUND
WW TIRE SERVICE INC 1210.69 R&B REPAIRS & MAINT/SUPPL
Auditor’s Account with the Treasurer:
April 2017
Cash on hand – $2,983.72
Checks, less than 3 days - $282,610.88
Postage - $100.00
Petty Cash - $215.00
First National Bank - $263,881.19
MKKT Account – First National Bank - $4,768,548.53
MKKT Account – Dakota Prairie Bank - $68,835.04
SD FIT - $6,015.95
Total - $4,843,399.52
Register of Deeds:
Regular Fees April 2017 - $1,955.98
Transfer Fees April 2017 - $1,192.50
Treasurer and Auditor Report: Auditor Philena Edwards presented the Commissioners with the March Budget Expenditure Report showing each department’s expenses as of March 31, 2017, the Fiscal Revenue Report as of March 31, 2017, and the Outstanding Disbursements by account & budget remaining as of May 2, 2017.
Abatements: Motion by Scott Deal, second by Sonny Harrowa, to approve abatement for Record #9791 in the amount of $385.82, due to mobile home has been removed from the county. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Scott Deal, to approve abatement for Record #10446 in the amount of $152.92, as this has been double taxed. All voted Aye. Motion Carried.
John Manning – Fairgrounds/Horse Races: John has concerns regarding the large rocks that have been placed by Fairgrounds Manager Aaron Brewer. They have been placed where horses should be able to walk, but due to safety concerns, they are having to go around the areas. John questioned as to why Aaron couldn’t have waited until after the horse races were over. Dean Hanson made a drain ditch to drain the water out and away from the barns, Aaron filled them back in. Commissioners Iversen and Deal stated they would investigate the situation. John thanked the Commissioners for their time and consideration with this matter.
Brosz Engineering – School Drainage: Scott Schweitzer stated that we need to increase the efficiency of water flowing south between the high school and the Sansarc School & log cabin. The sidewalk is a main foot traffic area. Dr. Joel Price stated that in the winter months the water runs onto the sidewalk and on the playground, when it freezes, it creates a health and safety issue. In the spring and fall, the water runs into the school and they are constantly running fans to dry out the floors, and it is a breeding ground for mosquitos.
Scott has worked up a plan to alleviate the water issues with a concrete channel for the water to drain south between the properties to the storm sewer on Main Avenue.
The Commissioners are all in favor and will have our State’s Attorney, Tom P. Maher, draw up an agreement with the school stating both parties agree to 50% of the cost of the project and 50% of the maintenance since the concrete channel will exist on both school and county property. The school will be responsible for the work and cost to fix the drainage to the playground. The County Highway Department will be responsible for the work and cost to fix the drainage in the northeast corner behind the Sansarc School.
Deb Schiefelbein inquired about the old jail. She will apply for a Grant for the roof and the masonry, then would like to see about lifting and leveling it to preserve it better.
Highway Department: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month of April 2017.
Lee introduced Allan and Ken, with Z&S Dust Control. Magnesium chloride is the preferred chemical for dust control and road deicing. When used for dust control, magnesium chloride retains moisture from the air to keep the dust levels down on surfaces. When used as a deicer during the winter months, magnesium chloride lowers the temperature at which water freezes, or remains frozen, keeping the roads from getting slick. Maintaining dust-free roads is important in order to keep road users safe.
They use DustGuard as part of their dust control equipment. DustGuard is a stabilizing agent derived from Great Salt Lake minerals and its magnesium chloride component attracts moisture from the air in order to keep roads damp. When applied consistently each season, DustGuard penetrates the road base and significantly improves stability. Since magnesium chloride is composed of organic minerals, it is non-toxic and completely safe for humans and animals.
Traffic count is up on Bad River Road and Cut-Across Road. Lee will contact LTAP to get the material tested on Bad River Road. If the material is good, the Commissioners would like to see the first mile of Bad River Road treated. Lee will also contact the State for options for Cut-Across Road.
Lee received a quote for trailer tarps of $1,500.00 per trailer. They are electric with the switch on the trailer. Lee hired Wayne Deal at $125.00 per hour to haul gravel from the county pit to where ever the county equipment operators need the gravel.
Fairgrounds: Aaron Brewer stated the big rock is where the horse racers should be parking, no horses should be walking through that area. Aaron has been bringing in over-sized rock and packing them in, then he will bring in pit rock, it will make a good base. The over-sized rocks that were placed by the race track needs to have sand put over the rocks. Aaron spread sand under the horse walker, the horse trailers are parked in designated area and lined up, the fire lanes are kept clear.
Chairman Iversen asked how things were going with getting sponsors for the 4th of July rodeo, he hasn’t gotten any answers. Since the horse racers cleaned up the weeds, Aaron needs to make sure he sprays to keep the weeds under control.
Equine Events Management Internship: The Dakota Seed program has already set the summer internships. Auditor Edwards reached out to Hughes and Sully Counties for assistance funding the internship. As of our meeting time, we had not heard anything. The Commissioners agree, if the funding comes together, we will go forward with the internship. If the funding is not available, then the 4-H leaders and members are going to have to step up to help Jackie Husted with the 4-H events.
Amend Resolution 2015-18 – RDO dba Gun Smoke Farms: Motion by Scott Deal, second by Craig Heller, to amend legal description for Resolution 2015-18. All voted Aye. Motion Carried.
AMENDED
RESOLUTION 2015-18
RESOLUTION AND ORDER
Original Resolution recorded in Book 329 Pages 764-775
STANLEY COUNTY, SOUTH DAKOTA, COUNTY COMMISSION
WHEREAS, RDOffutt Co, filed a petition with this commission on or about the 6th day of August, 2015, requesting vacation of section line; and
WHEREAS, this Commission set a date of September 1, 2015 for a public hearing on said petition and published notice of said hearing on said petition and published notice of said hearing in a legal newspaper for the county for two consecutive weeks as required by law; and
WHEREAS, a public hearing on said petition was held on the 1st day of September, 2015 at the Stanley County Courthouse, Fort Pierre, South Dakota at 5:30 p.m.; and
WHEREAS, said matter was taken into consideration and under advisement until meeting of this Commission set on September 1, 2015 at 5:30 p.m.; and
WHEREAS, it appears to be to the best public interest that such section line be closed; now therefore it is
ORDERED that the section line commencing at the southwest corner of Section 17, Township 5 North, Range 28 East, and southeast corner of Section 18, Township 5 North, Range 28 East, located in Willow Creek Township, in Stanley County, South Dakota, continuing northerly for three miles to the northwest corner of Section 5, Township 5 North, Range 28 East, and northeast corner of Section 6, Township 5 North, Range 28 East, located in Willow Creek Township, in Stanley County, South Dakota of said section, is hereby vacated and closed.
ORDERED that this Resolution and Order be printed in the minutes of the meeting of the board and be published once a week for two consecutive weeks, and that such section line shall be, after a lapse of thirty days, vacated without further proceedings as set forth in SDCL 31-3-9.
Dated this 2nd day of May, 2017.
BOARD OF STANLEY COUNTY COMMISSIONERS
SEAL
Dana Iversen, Chairman
ATTEST:
Philena Edwards, Auditor
Malt Beverage Liquor License Renewal: Motion by Craig Heller, second by Sonny Harrowa, to approve malt beverage liquor license renewal for Chantier Creek Resort. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to approve malt beverage liquor license renewal for Oahe Tailrace, LLC. dba Oahe Marina. All voted Aye. Motion Carried.
Raise: Motion by Sonny Harrowa, second by Craig Heller, to approve 50¢ 6 month raise for Nathan McMillian, effective June 5, 2017. All voted Aye. Motion Carried.
Upcoming Workshops: SDACO Official Spring Workshop in May; State’s Attorney Conference in May; SDACO Budget Training in June
Discussion: DCI has requested use of the county pit for training in May. South Dakota Shooting Sports held at the Expo in April had 2,652 entries, 1,632 youth participated from 55 Counties. Very good turnout.
Adjournment: Motion by Scott Deal, second by Craig Heller, to adjourn at 7:16 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman