STANLEY COUNTY COMMISSION
March 5, 2019
The regular meeting of the Stanley County Commission was called to order at 5:04 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Register of Deeds Bev Stoeser, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Capitol Journal Dave Byrnes and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
Auditor Burtch requested to amend the Agenda by adding Abatement Record #’s 9781, 9783, 9785, 9304, 9305, 9308 and 9311.
AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the amended Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Mike Kenzy, second by Dennis Booth, to approve February 12, 2019, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.
ACE STEEL & RECYCLING INC 307.57 R&B SUPPL-CT/2502/SHOP
AMERICAN MEDICAL RESPONSE INC 1237.50 FEB 2019 SUBSIDY BILLING
AT&T MOBILITY 321.89 CELL PHONES
AVERA OCCUPATIONAL MEDICINE MI 79.55 R&B PROFESSIONAL SERVICES
BAUMANN LUMBER INC 184.35 R&B SUPPL - CT
BOTTOM LINE WELDING 163.95 R&B SUPPLIES
BUTLER MACHINERY CO 2381.39 SHOP/S618B/D7 REP&MAIN/SUPP
CAPITAL AREA COUNSELING INC 1010.00 MCR JAN 19/MENTALLY ILL PROF
CAPITAL AREA REFUSE LLC 64.00 CRTHSE TRASH BILL 1/28-2/24
WICK COMMUNICATIONS 152.78 12/27/2018 MINUTES
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.76 OFFICE PHONES
CHASE AUTO & RV 134.16 R&B SUPPLIES
CHRISTY LUMBER 96.23 R&B SUPPLIES
COMMUNITY YOUTH INVOLVED INC 1666.67 MARCH 2019 SUPPORT
CONNECTING POINT 280.00 OFFICE MAINTENANCE
COWBOY COUNTRY STORES PIERRE 88.50 FUEL
PEGGY DOUGHERTY 330.00 TREAS HEALTH INSUR
DAVE DUNN 772.70 CRT APPT ATTRNY
EDDIE'S TRUCK SALES 92.01 R&B SUPPL-T9
FASTENAL COMPANY 37.90 R&B SUPPLIES-SHOP/G3/2502
FIRST NATIONAL BANK 33.00 ANNUAL SAFE DEPOSIT BOX FEE
FLEET SERVICES 1305.32 FUEL
FORT PIERRE CITY 92.51 CHN/EXT COPIER LEASE & COPIES
FORT PIERRE CITY 3497.35 UTILITIES
FORT PIERRE CITY 6907.15 DUE TO CITY OF FORT PIERRE
FOX YOUNGBERG & LEWNO PC 195.32 MENTALLY ILL
ROGER A FULLER 330.00 DOE HEALTH INSUR
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 28.08 R&B SUPPL
HOGEN'S HARDWARE HANK 186.44 R&B SUPPL
HUGHES COUNTY FINANCE OFFICE 8165.20 JAN 19 JAIL BILL/MENTALLY ILL
INLAND TRUCK PARTS 159.33 R&B REPAIR & MAINT/SUPPL
JC OFFICE SUPPLIES 52.74 R&B OFFICE SUPPL
JIM HAWK TRUCK TRAILERS INC 632.00 R&B SUPPL-T2 & T3
LAWSON PRODUCTS INC 162.96 R&B REPAIR & MAINT/SUPPL
LEWIS & CLARK BHS 165.00 MENTALLY ILL PROF SRVC
LUCY LEWNO 81.50 MENTALLY ILL PROF SRVC
LYNN'S DAKOTAMART 13.99 R&B SHOP SUPPL
LYNN'S DAKOTAMART 30.97 GOVT BLDG SUPPL/MAINT
THOMAS P MAHER 730.53 FEB 2019 EXPENSES
MARCO 441.67 COPIER LEASE & COPIES
MICRO-FIX COMPUTERS 145.00 W&P REPAIR
MICROFILM IMAGING SYSTEMS INC 770.00 ROD SCANNER LEASE JAN/FEB
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 482.17 COURTHOUSE NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 839.02 COUNTY SHOPS NATURAL GAS
MORRIS INC 234.86 R&B SUPPL-SHOP/G3
NAPA 12.87 R&B SUPPL-T6
NORTHERN SAFETY TECHNOLOGY INC 134.40 R&B SUPPL - T9
CITY OF PIERRE 110.00 MEDICAL DIRECTOR JAN 19
PITNEY BOWES 2082.10 OFFICE POSTAGE
PITNEY BOWES INC 30.95 AUD SUPPL
POWERPLAN 287.46 R&B SUPPL - G7
PAT PRINCE 16.43 R&B REIMB
JERRY RADA 330.00 R&B HEALTH INSUR
ROBINS WATER CONDITIONING INC 12.00 COUNTY SHOP SUPPL
RUNNINGS SUPPLY INC 8.15 FAIRGROUNDS REPAIR & MAINT
RUNNINGS SUPPLY INC 1281.98 R&B SUPPL
STANLEY COUNTY TREASURER 66.63 DISTRESS WARRANT #9891
BRAD A SCHREIBER 621.25 CRT APPT ATTRNY
SD DEPT OF CORRECTIONS 159.38 GOVT BLDG MAINT
SD DEPT OF REVENUE 79454.98 MV/VITALS/MENTAL ILLNESS
SD FEDERAL PROPERTY AGENCY 1219.00 SHOP SUPPL
SD ASSN OF COUNTY COMMISSIONER 150.00 2019 CNTY COMM-WELFARE WRKSP
SD ASSOC OF COUNTY OFFICIALS 200.00 2019 NEW OFFICIALS WRKSHP
SD ASSOC OF COUNTY OFFICIALS 120.00 ROD M/P FUND
SD PUBLIC ASSURANCE ALLIANCE 54639.87 2019 LIABILITY INSURANCE
KARA SEMMLER 1381.80 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 72.68 R&B MAINT
SERVALL UNIFORM/LINEN CO 3.33 CRTHSE SUPPL
STANLEY COUNTY SCHOOL DISTRICT 8948.30 DUE TO SC SCHOOL
KATIE J THOMPSON 1278.56 CRT APPT ATTRNY
TITAN MACHINERY 36.09 R&B SUPPL - G1
US POSTAL SERVICE 46.00 FAIRGROUNDS PO BOX SRVC FEE
WW TIRE SERVICE INC 829.66 R&B RPR&MNT/SPPL-P2/P10/CT/T9
YANKTON COUNTY SHERIFF'S DEPT 50.00 SHERIFFS FEE
ZANDER AUTO PARTS 251.76 R&B SUPPL-D7/P10/T5/T9/SHOP
Auditor’s Account with the Treasurer:
Cash on hand – $914.03
Checks, less than 3 days - $22,959.63
Bad Check - $93.60
Postage - $100.00
Petty Cash - $215.00
First National Bank - $227,094.21
MKKT Account – First National Bank - $2,586,461.40
MKKT Account – Dakota Prairie Bank - $69,886.62
SD FIT - $6,132.38
Total - $2,913,856.87
Register of Deeds:
Regular Fees February 2019 - $2,088.72
Transfer Fees February 2019 - $1,659.00
Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with the Treasurers report, February bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of January 31, 2019, and the Outstanding Disbursements by account & budget remaining as of March 4, 2019.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Dennis Booth, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:08 P.M. All voted Aye. Motion Carried
Chairman Iversen declared to reconvene at 5:25 P.M.
Abatement: Motion by Sonny Harrowa, second by Dennis Booth, to approve Abatement Record #9035 in the amount of $158.73, as mobile home has been moved from Stanley County. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to approve Abatement Record #7408 in the amount of $1,600.18, as owner is eligible for disabled veteran exemption. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Dennis Booth to deny Abatement Record #’s 9787, 9788, 9789, 9781, 9783, 9785, 9304, 9305, 9308 and 9311, as these do not qualify for abatement status. All voted Aye. Motion Carried.
Fairgrounds: Scott Deal informed the Commission of improvement goals, including the parking lot west of the Grandstand; sound system for the arenas; panels, stall fronts, chutes and panels to finish behind the crows nest and the stalls in the barns. The quotes received for these improvements total $395,000.00. Scott received a quote for all the electrical updates, but it is too high, he will get quotes from other contractors.
Scott is searching for a grant to help with the agricultural aspect of the fairgrounds. He received a signed contract from Horse Nation Indian Relay, 20 teams with 6 horses per team, for 5 days. The Bellamy Brothers will perform July 27, 2019. BLM is bringing in 50 head of horses and burros for adoption. Scott has not heard anything regarding the horse races.
SDDOT – Highway 14/34, Hayes Paving: Motion by Sonny Harrowa, second by Mike Kenzy, to accept and approve Chairman Iversen to sign Joint Powers Agreement. All voted Aye. Motion Carried.
Highway Department: Lee Smith presented the Commissioners with a report of the work completed by the highway department for the month of February, which entails a lot of snow and ice removal, as well as service and maintenance on the equipment and trucks. They are trying to keep up with the snow removal, everything is full. Lee has talked with his department about using the push-Cat, but they would like to hold off if possible, as fences will end up being torn out.
Soil Stabilization is the permanent physical and chemical alteration of soils and aggregates to enhance their engineering properties, thus improving the load bearing capacity of a sub-grade or sub-base to support pavements and foundations. Louisa Construction contacted Lee regarding Cut Across Road. They feel this would improve the road, it will hold the road together but it is not a dust control. The Highway Department would haul in gravel, then the construction contractor would water it, pack it and apply the stabilizing agents. The Commissioners would like to see a finished road before they make a decision.
Lee and Commissioner Harrowa attended the annual Weed & Pest Conference.
Upcoming Workshops: Oahe District Meeting, County Commissioner, New Officials and Welfare Official Workshop and County Highway Short-Course Conference, Courthouse Security Meeting
Easter Closing: Governor Noem has declared State Government offices closed Friday, April 19 and Monday, April 22, 2019 in observance of the Easter Holiday. Stanley County Courthouse follows State closings and will be closed also.
Executive Session – Care of Poor – SDCL 28-13-1: Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 6:37 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 6:42 P.M.
Motion by Craig Heller, second by Sonny Harrowa, to approve Care of Poor Case #9346 in the amount of $4,158.38. All voted Aye. Motion Carried.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Mike Kenzy, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:43 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 7:07 P.M.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Dennis Booth, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 7:09 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 7:12 P.M.
Discussion: Chairman Iversen informed the Commission that per Legislative Audits, the County needs to transfer funds from the General Unassigned Fund Balance to other Fund Balances. Auditor Burtch would like to transfer funds into Fire Fighting Fund as the County budget for fire fighting exceeds the mill levee, Emergency Management & Disaster Fund as there isn’t a mill levee and the funds need to come from General Fund, and Courthouse Building Fund since the County purchased the new highway shop, that Fund balance is low.
With the purchase of the new highway shop, the County will need to purchase new fuel tanks. And, before the County sells the old highway shop property, the old fuel tanks need to be removed and the area needs to be cleaned. The Commission discussed options for selling the property, sealed bids or auction.
Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 7:26 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Burtch, Auditor Dana Iversen, Chairman