July 5, 2011
***THESE MINUTES HAVE NOT BEEN APPROVED BY THE COMMISSION***
July 5, 2011
The regular meeting of the Stanley County Commissioners was called to order at 8:05 a.m. by Chairman Jacobson with Commissioners Booth, Iversen, Scott and Davenport present. Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, States Attorney Tom Maher, Auditor Kris Kroll and Heather Mangan with the Capital Journal were also present.
AGENDA: Motion by Booth, seconded by Scott to approve the agenda. All voted aye. Motion carried.
MINUTES: Motion by Iversen, seconded by Davenport to approve the amended minutes of the June 24, 2011 special meeting to state SE1/4SE1/4 instead of NE1/4SE1/4. All voted aye. Motion carried.
HIGHWAY DEPT: Sullivan reported on roads that were washed out. Motion by Scott, seconded by Iversen to allow Sullivan to purchase a precast concrete box culvert for War Creek Road. Titan Machinery was low bidder on the front end loader. Sullivan said that they can’t haul the current loader and have to road it. Scott suggested they buy a trailer that will haul the current loader. Motion by Booth, seconded by Davenport to purchase the loader on the 4 year financing plan. Scott voted no, Booth, Davenport, Iversen and Jacobson voted yes. Motion carried. 2012 salary budget was calculated with a 3% raise.
EMERGENCY MANAGEMENT: Fines will meet with the State to discuss debris cleanup. He met with FEMA and took them to individual homes to inspect the damage. There are Mold & Mildew brochures and Repairing Your Flooded Home booklets available at the city offices.
4 CORNERS FIRE DEPT LEASE: Don Garrity, Duane Prince, Lura Kirkpatrick and Crystal Neuharth were present. Prince said that he would like to see a temporary curtain or wall up vs. a permanent wall as the building is used by various committees and has been full several times. Prince will get pricing for a future meeting. Booth agreed that he thinks the temporary wall would work best and benefit everyone. Kirkpatrick asked if there is any way to replace the current heating system. Jacobson said that they would have to consult a professional to get costs. Garrity will get pricing on a heating system and bring the information back to the Comm. The FD will develop a lease agreement and consult with the States Attorney and present the lease at a future meeting.
NESDCAP: Larry Wattier was present. Wattier presented the Comm. with the 2010 statistics as listed in the Auditor’s Office.
FISCHER ROUNDS – HEALTH INSURANCE: Motion by Booth, seconded by Scott to renew the health insurance plan through Fischer Rounds for 2011/2012.
VETERAN’S MEMORIAL: Nancy Gordon and Scott Mutschler were present. They can set the memorial on a slab to reduce costs until the funding can be established to complete the project as it was originally planned. Motion by Booth, seconded by Scott to approve Morris to install the memorial according to the revised plan which should cost less than $20,000. All voted aye. Motion carried.
RODEO: Tom Reeves was present. Reeves is asking to secure a contract at the Fairgrounds for the 4th of July rodeo event for the next 5 years. Motion by Scott, seconded by Iversen to approve Reeves to work with Comm. Booth and States Attorney Maher to develop a 5 year contract for the 4th of July rodeo event at the Fairgrounds . All voted aye. Motion carried.
EXECUTIVE SESSION: Motion by Scott, seconded by Iversen to go into Executive Session for poor relief at 11:04 a.m. Out at 11:15 a.m.
BUDGET – STATE’S ATTORNEY: Maher calculated a 3% increase in the salary budget.
TREASURER’S REPORT - BUDGET: Linda Stroup presented the Comm. with the Treasurer’s Report. Stroup calculated a 4% increase in the salary budget.
LUNCH: Meeting adjourned at 12:16 p.m. for lunch. Meeting back to order at 1:24 p.m. with Comm. Scott, Iversen, Booth and Jacobson present. Davenport was absent.
AUDITOR’S REPORT: Kroll presented the Comm. with the Adjusting Entries List, Fund Cash Balance Report, Budget Expenditure and Monitoring Compliance Report. Kroll calculated a 3% increase in the salary budget.
BUDGET – GOVERNMENT BUILDING: Rick Sass calculated a 24% increase in the salary budget.
KARR TUCKPOINTING LETTER: Wiedemer stated that KARR Tuckpointing said that we have a few areas that should be fixed. He has not received a quote.
BUDGET- REG. OF DEEDS: Bev Stoeser calculated a 3% increase in the salary budget.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session at 2:40 p.m. for personnel. All voted aye. Motion carried. Out at 3:36 p.m.
BUDGET – DIR. OF EQUAL./PLANNING & ZONING: Wiedemer calculated a 2% increase in the Dir. of Equalization salary budget to allow for the assistant to receive a $.50/hour raise due to field appraising. Reduced the misc. category in Planning & Zoning budget.
CORELOGIC REQUEST: Motion by Scott, seconded by Iversen to allow anyone interested in public records in the Dir. of Equal. Office to come into the office to get copies at the local office. All voted aye. Motion carried.
ANNUAL ASSESSOR’S SCHOOL: Motion by Booth, seconded by Iversen to allow the Dir. of Equal. Office to attend the school. All voted aye. Motion carried.
DOE CERTIFICATION: Motion by Scott, seconded by Booth to allow Wiedemer to take the VanEd 7 hour course online. All voted aye. Motion carried.
PERSONNEL POLICY AMENDMENT: Motion by Iversen, seconded by Scott to approve the amendment to the Personnel Policy 16.5. All voted aye. Motion carried.
CLAIMS: Motion by Booth, seconded by Scott to approve the claims. All voted aye. Motion carried.
MARCOS A AGUILAR 5321.80 COURT APPT ATTY
ALLTEL 10.32 UTILITIES
AMERICAN MEDICAL RESPONSE 1143.35 MAY SUBSIDY 2011
AT&T MOBILITY 38.30 UTILITIES
AVERA QUEEN OF PEACE - 71.90 SERVICES & FEES
BLACK HILLS CHEMICAL & 94.55 SUPPLIES
Butler Machinery Co. 557.96 SUPPLIES
CAPITAL AREA COUNSELING 232.00 QMHP EVAL
CAPITAL AREA REFUSE LLC 58.00 TRASH BILLING
CAPITAL JOURNAL 58.00 ADVERTISEMENT
COLE PAPERS INC. 185.08 SUPPLIES
COMMUNITY YOUTH INVOLVED 1666.67 JULY SUPPORT
Central Culvert Supply 435.50 SUPPLIES
Chandler's Glass & Recycl 170.00 REPAIRS/MAINT.
Communications Center 3842.00 SUPPLIES
DAKOTA BUSINESS CENTER 13.09 SUPPLIES
DIAMOND MOWERS, INC. 422.00 SUPPLIES
PEGGY DOUGHERTY 14.34 SUPPLIES
DUFFY LAW OFFICE 516.60 COURT APPT ATTY
EDDIES TRUCK SALES 4346.27 SUPPLIES
FLEET SERVICES 17525.42 SUPPLIES
BETH ETTA FLOM 28.00 LIBRARY CARD
FORT PIERRE FIRE DEPT 14425.00 3RD QUARTER PAYMENT
FORT PIERRE CITY 1753.55 UTILITIES
FORT PIERRE CITY 273.83 FAIRGROUNDS
FOUR CORNERS FIRE DEP 4500.00 3RD QUARTER PAYMENT
GOLDEN WEST TELE 334.04 911 SERVICE
GRIMM'S PUMP & IND 2586.06 EQUIPMENT
GROSSENBURG IMPLEMENT 556.99 SUPPLIES
HUGHES COUNTY AUDITOR 5520.00 MAY JAIL BILLING
INLAND TRUCK PARTS CO. 5.33 SUPPLIES
WHITNEY JANDREAU 160.60 SUBPOENA
KNECHTS 63.57 SUPPLIES
LACAL EQUIPMENT INC 2463.42 SUPPLIES
LOCATORS & SUPPLIES, 530.90 SUPPLIES
JACK MAGEE 594.50 COURT APPT ATTY
THOMAS P MAHER 2177.55 PROFESSIONAL SERVICES
MICROFILM IMAGING SYS 375.00 MONTHLY RENT
MIDCONTINENT COMM 206.70 UTILITIES
MN WIRELESS, LLC 69.00 UTILITIES
Morris, Inc 32.50 REPAIRS/MAINT.
OASIS INN 155.90 BETH DUTT - CONVENTION
PETERSEN MOTORS INC 13.00 SUPPLIES
PIERRE CITY 110.00 MEDICAL DIRECTOR AGREEMENT
QWEST COMMUNICATIONS 272.15 FOUR CORNERS REPEATER
OLINGER,LOVALD & MCC 415.66 LTS
RUNNINGS 1333.58 EQUIPMENT
RUNNINGS SUPPLY INC 540.20 SUPPLIES
SD BUREAU OF ADMIN 11.00 UTILITIES
SD DEPARTMENT OF REV 1772.00 BLOOD TESTS
SD ASSN OF COUNTY COMMISS 1335.75 QUARTERLY ASSESSMENT
SERVALL UNIFORM & LINEN 35.68 REPAIRS/MAINT.
SHARPE RENTALS 50.00 SPREAD GRAVEL
SMALL ENGINE HOUSE 45.98 DIAGNOSE & CLEAN EXHAUST
SMITH'S FIRE EXTING 105.47 ANNUAL INSPECTION
STANLEY COUNTY TREAS 84.07 POSTAGE
STANLEY COUNTY LAW 44984.00 3RD QUARTER PAYMENT
BEVERLY STOESER 6.76 POSTAGE
Sutley's Town & Ranch 7.97 SUPPLIES
TITAN MACHINERY 22150.00 BATWING MOWERS
TITAN ACCESS ACCOUNT 8.60 SUPPLIES
ULTRA INC 11495.00 SERVER UPGRADE
US POSTAL SERVICE 120.00 PO BOX FEE - YEAR
US Postal Service 44.00 SUPPLIES
JON VANDER MATEN 45.00 BLOOD TESTS
WALMART COMMUNITY 111.32 FLOOD SUPPLIES
ZANDER AUTO PARTS 25.83 PARTS
Zander Auto Parts 84.22 SUPPLIES
SALARIES BY OFFICE: Commissioners, $2882.12 Auditor, $6453.37; Treasurer, $5923.28; States Attorney, $6825.95; Custodian, $3035.35; Director of Equalization, $6833.88; Register of Deeds, $3485.23; Road and Bridge, $50154.61; Community Health Secretary, $2632.56; WIC Secretary, $333.71; Wellmark Blue Cross/Blue Shield, employee insurance, $12754.95; SD Retirement System, withheld and match, $7163.16; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $15295.08
AUDITOR’S ACCOUNT WITH THE TREASURER:
June, 2011
Cash on hand $1048.36
Checks, less than 3 days $11992.00
Petty Cash $200.00
First National Bank $63194.03
MKKT. ACCT. – First National Bank $2625515.89
MKKT. ACCT. – American State Bank $65982.74
SD FIT $6006.13
Long/Short $19.44
Total $2774042.76
REGISTER OF DEEDS:
Regular fees, June 2011 $1808.82
Transfer fees, June 2011 $413.50
SPECIAL BUDGET MEETING: Special budget meeting will be held July 21, 2011 at 7:00 p.m.
PILT DISTRIBUTION: Motion by Scott, seconded by Booth to distribute the PILT monies accordingly: County: 39.02%, School 50%, Fire 2.54%, R&B 6.73%, CourtHouse 1.71%. All voted aye. Motion carried.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session at 4:39 p.m. All voted aye. Motion carried. Out at 4:59 p.m.
ADJOURNMENT: The meeting adjourned at 4:59 p.m.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Kristi Kroll, Auditor D.D. Jacobson, Chairman