July 1, 2014
STANLEY COUNTY COMMISSION
MINUTES
JULY 1, 2014
The regular meeting of the Stanley County Commission was called to order at 4:11 p.m. (CDT) by Chairman Scott with Commissioners Dennis Booth, Scott Deal and Dana Iversen present. Commissioner Sonny Harrowa was absent. Others in attendance were Auditor Karen Sharp, Register of Deeds Beverly Stoeser, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, County Health Nurse Carmella Bourk, County Health Nurse Secretary Bonnie Nickels, Custodian Ricky Sass, Director of Equalization Ron Nagle, Fairgrounds Manager Brenton Crain, Highway Superintendent Kelly McCollam, Rick Cronin of Fort Pierre Fire Department, Lura Kirkpatrick, Dwayne Prince, Dori Prince of Four-Corners Fire Department, Philena Edwards and Kathleen Lehrkamp. Meeting began with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Deal, second by Booth, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Booth, second by Deal, to approve the Minutes of June 4 and 9, 2014. All Voted Aye. Motion Carried.
CLAIMS: Motion by Iversen, second by Deal, to approve the claims as presented. All Voted Aye. Motion Carried.
AMERICAN STAMP & MARKETING 31.39 SUPPLY
AMERICAN MEDICAL RESPONSE INC 1,237.50 JUNE 2014
AT&T MOBILITY 21.90 CELL PHONES
AVERA MCKENNAN HOSPITAL 1,0761.71 CARE OF POOR
AVERA ST MARYS HOSPITAL 1,222.56 CRISIS ROOM
BANDY PRODUCTIONS LLC 2,500.00 MOE BANDY
BAUMANN LUMBER 462.33 FAIRGROUNDS REPAIRS
BEST LAWN CARE 205.00 GOV BLDG MAINT
BOB BAK CONSTRUCTION 95,323.05 GRAVEL CRUSHING-BUFFALO PIT
BUTLER MACHINERY CO 1,163.23 PARTS-SUPPLIES
CAPITAL AREA REFUSE LLC 62.75 TRASH BILLING
WICK COMMUNICATIONS 2,241.80 PUBLICATIONS
WICK COMMUNICATIONS 13.69 DOE PUBLICATIONS
CARQUEST AUTO PARTS 53.57 PARTS FOR CAT 140MZ
CENTURYLINK 326.29 4 CORNERS REPEATER
CHRISTY LUMBER 18.00 LUMBER SUPPLIES
WILL CLARK ELECTRIC 775.51 INSTALL LIGHTING SHOP/OFFIC
COLE PAPERS INC 74630700 483.20 FAIRGROUNDS SUPPLY
COMMUNITY YOUTH INVOLVED, INC. 1,666.67 JULY MONTHLY SUPPORT
COVE PLACE ROAD DISTRICT 3,500.00 COVE ROAD DIST
SHELLY COWAN 150.00 4TH OF JULY RODEO-TIMER
COWBOY COUNTRY STORES PIERRE 95.07 GOV BLDG SUPPLY
BRENTON CRANE 2,000.00 CHANGE FOR JULY 3RD & 4TH
DAKOTA BUSINESS CENTER 831.69 ROD EQUIP & SUPPLY
DAKOTA FURNITURE INSTALLATION 92.50 COMMERCIAL REFUND
DAKOTA RADIO GROUP 144.00 W&P ANNUAL MTG
DANI'S THISTLE SPRAYING 7,557.50 WEED & PEST SUPPLIES
JESSICA DEAL 33.50 MV REFUND
FACTOR 360 350.00 ANNUAL WEB SITE HOSTING
FASTSIGNS 145.28 POLLING PLACE SIGNS
WADE FISCHER 745.99 CRT APPT ATTORNEY
FLEET SERVICES 1,745.26 GASOLINE
FORT PIERRE FIRE DEPT 14,962.50 3RD QTR PAYMENT
FORT PIERRE CITY 12.57 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2,531.64 UTILITIES
FORT PIERRE CITY 10,3857.05 DUE TO CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 4,662.50 3RD QTR PAYMENT
FRIMAN OIL & GAS CO INC 25,691.28 FUEL FOR SHOP TANKS
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GUNN PRODUCTION 2,500.00 MOE BANDY
KARLA HOFHENKE 400.00 RODEO-SECRETARY
HOGEN'S HARDWARE HANK 156.28 SHOP SUPPLIES-PARTS
HOGEN'S HARDWARE HANK 6.98 GOV BLDG REPAIR & MAINT
HUGHES COUNTY AUDITOR 14,960.00 MAY 2014 JAIL BILL
JC OFFICE SUPPLY 71.81 FAIRGROUNDS SUPPLY
JC PRINTING INC 10.54 OFFICE SUPPLIES
KIDS LOVE STICKERS 113.70 CHN SUPPLIES
KNECHT HOME CENTER OF PIERRE 91.46 UTILITY SINK FOR SHOP
ROBERT T KONRAD 235.20 CRT APPT ATTORNEY
LINCOLN COUNTY 22.50 MENTALLY ILL HEARING
LYLE SIGNS INC 220.89 SIGNS
THOMAS P MAHER 4,342.47 JUNE EXPENSES
KELLY MCCOLLAM 41.46 SUPPLY REIMBURSEMENT
CURT MERRIMAN PRINTING 4,193.00 4TH OF JULY RODEO
MICRO-FIX COMPUTERS 80.00 COMPUTER TESTING-SERVICE
MICRO-FIX COMPUTERS 2,868.00 TREAS EQUIPMENT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIP RENTAL
MONTANA-DAKOTA UTILITIES CO 32.10 GOV BLDG NATURAL GAS
MORRIS EQUIPMENT LLC 41.94 SHOP SUPPLIES
MELODY MUSICK 150.00 4TH OF JULY RODEO-TIMER
OLINGER LOVALD MCCAHREN REIMER 1,426.06 CRT APPT ATTORNEY
DARLIS D PERRY 480.00 ALCOHOL BLOOD TESTS
PETERSEN MOTORS INC 33.89 WEED & PEST
PITNEY BOWES INC 136.95 POSTAL METER RENTAL
PITNEY BOWES 156.64 POSTAGE
PRYNTCOMM 75.00 DOE SUPPLY
QUILL CORPORATION 372.52 AUDITOR SUPPLY
RIVER CITIES TRANSIT 16,480.00 YEARLY TRANSIT FEE
RUNNINGS SUPPLY INC 384.73 PARTS-SUPPLIES
RUNNINGS SUPPLY INC 43.70 FAIRGROUNDS REPAIRS
STANLEY COUNTY LAW ENFORCEMENT 58,275.00 3RD QTR PAYMENT
STANLEY CO SCHOOL DISTRICT 16,319.39 HOMELAND SECURITY
STANLEY COUNTY TREASURER 5.00 ADMIN FEE
SD ASS’N OF COUNTY OFFICIALS 164.00 DUE TO COUNTY ASSOC-$2
SD BUREAU OF ADMINISTRATION 16.73 LONG DISTANCE-BIT
SD DEPARTMENT OF REVENUE 1,545.00 3RD QTR HEALTH NURSE
SD DEPARTMENT OF REVENUE 733.65 ANIMAL DAMAGE CONTROL
SD DEPARTMENT OF REVENUE 66,901.93 MV & VITALS
SD DEPTMENT OF REVENUE 245.00 ALCOHOL BLOOD TESTS
SECURITY LOCK SERVICE 358.00 GOV BLDG REPAIRS
KARA SEMMLER 556.80 CRT APPT ATTORNEY
SERVALL UNIFORM/LINEN CO 34.88 CLEAN RUNNER RUGS
SERVALL UNIFORM/LINEN CO 73.22 GOV BLDG SUPPLY
KAREN SHARP 11.57 SUPPLIES
SIOUX NATION OF FT PIERRE 300.00 GOV BLDG SUPPLY
STANLEY COUNTY SCHOOL DIST 428,953.83 DUE TO SC SCHOOL
STANLEY POST 20 AMERICAN LEGN 800.00 RODEO-BEER SALES
SUN MASTERS 150.00 WINDSHIELD-PICKUP
SUTLEYS TOWN & RANCH MARKET 12.24 SHOP SUPPLIES
THOMSON REUTERS - WEST 91.50 DOE SUPPL
TITZE ELECTRIC INC 8.57 PARTS
ULTRA INC 350.00 TREAS REPAIR & MAINT
US POSTAL SERVICE 34.00 POST OFFICE BOX FEE
VAN DIEST SUPPLY COMPANY 1,298.50 WEED & PEST SUPPLY
WENDELL LAW OFFICE PC 985.76 ATTORNEY FEES
WHEELHOUSE PLUMBING INC 63.44 ELECTION
WW TIRE SERVICE INC 1,290.93 TIRE SERVICE-TIRES
XEROX CORPORATION 185.11 COPIER LEASE & COPIES
ZANDER AUTO PARTS 208.45 PARTS-SUPPLIES
ZANDER AUTO PARTS 41.35 GOV BLDG REPAIRS
SALARIES BY OFFICE: Commissioners--$3,327.20; Auditor--$5,035.20; Treasurer--$5,112.65; States Attorney-- $5,529.32; Custodian--$2,384.00; Director of Equalization--$7,052.76; Register of Deeds--$2,784.00;Road and Bridge,--$25,970.814; Community Health Secretary--$2,061.84; WIC Secretary--$261.36; Fairgrounds--$2,692.30; Weed/Pest--$326.92; Planning/Zoning--$314.00; Employee Health Insurance--$15,052.22; SD Retirement System, withheld and match--$6,790.74; Electronic Transfer, FICA, Medicare and Withholding Tax--$14,005.68.
AUDITOR’S ACCOUNT WITH THE TREASURER:
June, 2014
Cash on hand --$1,554.19
Checks, less than 3 days-- $24,953.93 Petty Cash -- $215.00
First National Bank -- $60,574.99
MKKT. ACCT. – First National Bank $3,498,430.33
MKKT. ACCT. – Dakota Prairie Bank $67,245.57
SD FIT -- $6,011.78
Total -- $3,658,985.79
REGISTER OF DEEDS:
Regular Fees June 2014 -- $2,952.15
Transfer Fees June 2014 -- $ 10,974.00
Auditor and Treasurer reports were reviewed.
SURPLUS CASH: the total unassigned fund balance of the general fund is $953,545.66 representing 49.09% of the year’s budget.
CONTINGENCY TRANSFER: Motion by Booth, second by Deal, to pass RESOLUTION 2014-08 – Whereas, SDCL 7-21-32.3, provides that the Board of County Commissioners may adopt a transfer appropriations from the contingency budget to other appropriations which are insufficient, the following contingency transfer shall be approved and adopted by the Board of County Commissioners of Stanley County SD, this 1ST day of July, 2014. Contingency Transfer: Expenditure: 101-411-422 (Care of Poor Hospital Account) in the sum of $3,500.00. All Voted Aye. Motion Carried.
AUTO TRANSFER: Motion by Iversen, second by Booth, to adopt an automatic supplemental budget per SDCL 7-21-20.1 for an unanticipated federal grant as follows: Expenditure: 226-0-331.23 (Homeland Securities Grant) $16,319.39; Means of Finance: 101-0-331.23 (Homeland Securities Grant) $16,319.39. All Voted Aye. Motion Carried.
WAGES OF EMPLOYEES: Assistant Director of Equalization Nancy Lemieux incremental wage increase from $13.00 to $13.50 per hour effective June 26, 2014.
Carmella Bourk and Bonnie Nickels gave the County Health Nurse Quarterly Statistics report.
Kathleen Lehrkamp was the recipient of a $1,000 scholarship from the SD Association of County Officials.
BUDGET REQUESTS were received and reviewed from the following elected officials and department heads, to-wit: Auditor, County Health Nurse, Custodian, Equalization, Fairgrounds, Register of Deeds, Road and Bridge, State’s Attorney, Treasurer, Weed and Pest, Fort Pierre Fire Department and Four-Corners Fire Department.
GRAVEL HAULING BID LETTING: Morris, Inc. – 31¢ per ton mile; Briggs Trucking & Construction – 35¢ per ton mile for under 10 miles; 29¢ per ton mile for 10 miles or over; $1.25 per ton for loading. Motion by Iversen, second by Deal, to reject all bids. All Voted Aye. Motion Carried.
SUPPLEMENT BUDGET PUBLIC HEARING: Motion by Deal, second by Booth, to pass Resolution 2014-11 for a Supplemental Budget. All Voted Aye. Motion Carried.
RESOLUTION 2014-11
WHEREAS, SDCL 7-21-22 PROVIDES THAT THE Board of County Commissioners may adopt a supplemental budget; and
WHEREAS, DUE AND LEGAL NOTICE HAS BEEN GIVEN, THE FOLOWING Supplemental Budget to the Calendar Year 2014 adopted budget shall be approved and adopted by the Board of Commission of Stanley County, SD, this 1st day of July, 2014:
Supplemental Budget:
Expenditure: Road and Bridge Fund – Equipment -------- $105,943.00
Crushing Gravel -- 39,045.00
Means of Finance – Cash Applied $144,988.00
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman
Commissioners authorized Director of Equalization Ron Nagle to advertise for a second Deputy of Equalization for a period of one (1) year.
PLAT OF ALLEMAN TRACT 1: Motion by Iversen, second by Booth, to approve the 2014-12 Plat of Alleman Tract 1 as set forth in Resolution 2014-12. All Voted Aye. Motion Carried.
RESOLUTION 2014-12
PLAT OF Alleman Tract 1, a Subdivision of the South Half of Section 29, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.
A RESOLUTION TO APPROVE THE PLAT OF Alleman Tract 1, a Subdivision of the South Half of Section 29, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.
WHEREAS, the plat of the above described property has been executed according to statue; now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Alleman Tract 1.
Dated this 1st day of July, 2014.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman
PLAT OF THORSON OUTLOT B: Motion by Booth, second by Scott, to approve the 2014-13 Plat of Thorson Outlot B as set forth in Resolution 2014-13. All Voted Aye. Motion Carried.
RESOLUTION 2014-13
PLAT OF Thorson Outlot B, a Subdivision of the Northeast Quarter of Section 32, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.
A RESOLUTION TO APPROVE THE PLAT OF Thorson Outlot B, a Subdivision of the Northeast Quarter of Section 32, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.
WHEREAS, the plat of the above described property has been executed according to statue, now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of THORSON OUTLOT B.
Dated this 1st day of July, 2014.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman
FAIRGROUNDS: Motion by Deal, second by Booth, to authorize Fairgrounds Manager Brenton Crane to request change funds as needed for events at the fairgrounds. All Voted Aye. Motion Carried.
HIGHWAY DEPARTMENT work was discussed by Highway Superintendent McCollam and the Commissioners.
FUEL QUOTES: Friman Oil & Gas $3.207; Midwest Coop $3.279; Don’s Sinclair $3.2385. Motion Booth, second by Deal, to award bid to Friman Oil. All Voted Aye. Motion Carried.
Motion by Iversen, second by Deal, to approve the HAUL ROAD AGREEMENTS with the Pierre and Winner Highway Departments to the Clodfelter Pit. All Voted Aye. Motion Carried.
TRANSPORTATION ALTERNATIVES PROGRAM (TAP) was reviewed.
WEED AND PEST: Will Vogel will be resigning to further pursue his education. A Weed and Pest Board meeting was held June 25, 2014. Motion by Deal, second by Iversen, to approve hiring Back Nine Aerial for an amount not to exceed $14,920 for material and labor to spray for noxious weeds with a helicopter. All Voted Aye. Motion Carried.
Motion by Iversen, second by Deal, to recess into Executive Session for Personnel, SDCL 1-25-2(1) at 8:48 p.m. (CDT). All Voted Aye. Motion Carried. Motion by Iversen, second by Deal, to reconvene at 9:18 p.m. (CDT). All Voted Aye. Motion Carried.
Motion by Booth, second by Scott, to give Highway Department employees, to-wit: Reed Stoeser, Pat Prince, Larry O’Daniel, and Jerry Rada a twenty-five cent (25¢) per hour raise retroactive to May 12, 2014. All Voted Aye. Motion Carried.
Motion by Deal, second by Booth, to hire Kirby O’Dea as a Blade Operator/Truck Driver at a wage of $15.00 per hour starting July 2, 2014. Booth, Deal and Scott Voting Aye. Iversen abstained. Motion Carried.
Health Insurance: Motion by Iversen, second by Booth, to renew the Stanley County Group Health Plan with Dakotacare effective August 1, 2014 and,
Move that Stanley County make a monthly defined contribution to each eligible fulltime employee of $658.21 to cover Dakotacare Group Health premiums.
Employees will be able to elect health coverage that meets their personal and/or financial needs via the Dakotacare Freedom eMarket.
All Eligible Employees will be provided an opportunity to visit with Bob Clark Insurance, Inc. about building a plan that meets the employee’s needs.
Should the employee not respond to an invitation to meet with Bob Clark Insurance, Inc. prior to July 20th, the employee will be enrolled in the Dakotacare Ultra Plan/$1250 Deductible/80-20 Coinsurance/Max Out of Pocket $2250 per Single (3x/Family) with Modified B Pharmacy Rider and $15,000 Life with Accidental Death and Dismemberment on the employee only.
All Voted Aye. Motion Carried.
BANKHEAD JONES: Motion by Booth, second by Deal, to pass one hundred percent (100%) in the sum of $725.13 of the Bankhead Jones monies received to the Stanley County School District. All Voted Aye. Motion Carried.
PILT: Motion by Iversen, second by Deal, to split PILT monies received in 2014 in the sum of $240,748.00 as follows: School –$112,635.50; County General Fund – $93,939.87; Fire –$6,115.00; Road and Bridge – $23,940.84; Courthouse – 1.71% - $4,116.79. All Voted Aye. Motion Carried.
Surplus Property: Motion by Iversen, second by Deal, to declare State’s Attorney Gateway G6-233 computer with peripherals; HP computer (s/n MXK4030DJR); HP computer (s/n MXK4330G23); Emerson 19’tv/dvd (s/n LD195EMX); HP 9047 computer; Panasonic tv/vcr (s/n HOAA32799 surplus, which is of no value, and authorize disposal to the landfill; and to declare the following items as surplus to be sold at state auction: Highway Dept – Boat; 4 cattle gates; 4 x 6 Army trailer SN#5321; Dan House post hole digger; truck axle, snow fence, Conservation district trailer, 1979 International Truck VIN#AF192JCA1660. Law Enforcement – 2002 Ford Expedition VIN 1FMPU161421A94455. Register of Dees Office – Two (2) Plantronics SupraPlus Wireless Head Set and Lifters; HP Deskjet F4580 pringer SN#CN05KC22N6; Plantronics CS&0N Wireless Headset System; HP Photosmart C4640 Printer; Electronis postage meter (storage 10-07); desk lamp. All Voted Aye. Motion Carried.
Vision Employee Benefit: Motion by Iversen, second by Booth, to participate in the Optilegra Vision Plan at no cost to the County to enable employees to voluntarily acquire a vision employee benefit. All Voted Aye. Motion Carried.
OPERATION RAV, AND UNMANNED AERIAL VEHICLES correspondence was reviewed.
Commissioners were advised of a Task Force Watershed Study and a STIP Public Meeting on July 24, 2014.
The Auditor, Register of Deeds, Treasurer and Deputy Treasurer will be attending Ultra Software meetings in Pierre on August 20, 2014.
ADJOURN: Motion by Booth, second by Deal, to adjourn at 9:56 p.m. (CDT). All Voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman