January 5, 2016
STANLEY COUNTY COMMISSION
MINUTES
January 5, 2016
The regular meeting of the Stanley County Commission was called to order at 5:08 P.M.(CDT) by Chairman Scott Deal with Commissioners Dana Iversen, Dennis Booth, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Treasurer Peggy Dougherty, Highway Superintendent Lee Smith, Brenton Crane, Courthouse Maintenance Ricky Sass, Capitol Journal Lee Zion and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Dana Iversen made a motion to amend the agenda by adding the One Mile Radius, Philena Edwards requested to add another Executive Session for Personnel. Motion by Sonny Harrowa, second by Craig Heller, to approve the Amended Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Sonny Harrowa, second by Craig Heller, to approve December 29, 2015 Minutes. All Voted Aye. Motion Carried.
All business having been transacted for 2015, it was moved by Craig Heller, second by Dana Iversen, to adjourn business for 2015. All Voted Aye. Motion Carried.
The Board Convened for the first (1st) meeting of 2016 at 5:10 P.M.(CST)
ORGANIZATION OF BOARD: Dennis Booth, moved, second by Craig Heller, to nominate Dana Iversen for Chairman. All Voted Aye. Motion by Craig Heller, second by Sonny Harrowa, that nominations cease and a unanimous ballot be cast for Dana Iversen as Chairman for 2016. All voted Aye.
Craig Heller, moved, second by Sonny Harrowa, to nominate Scott Deal for Vice Chairman. All Voted Aye. Motion by Craig Heller, second by Sonny Harrowa, that nominations cease and a unanimous ballot be cast for Scott Deal as Vice Chairman for 2016. All Voted Aye.
CLAIMS: Motion by Dennis Booth, second by Sonny Harrowa, to approve Claims as presented. All Voted Aye. Motion Carried.
BEADLE COUNTY SHERIFF 4180.00 DECEMBER 2015 JUV BILL
MINA CALDWELL 35.00 ANNUAL LIBRARY MEMBERSHIP
CENTRAL SD ENHANCEMENT DISTRI C 6237.21 2016 MEMBERSHIP DUES
COMMUNITY YOUTH INVOLVED, INC. 1666.67 JANUARY 2016 SUPPORT
FLEET SERVICES 137.49 FUEL
FORT PIERRE FIRE DEPT 15250.00 1ST QTR PAYMENT
FORT PIERRE CITY 3986.68 CAMPER PAD WATER PIT
FOUR CORNERS FIRE DEPTMENT 5000.00 1ST QTR PAYMENT
GROSSENBURG IMPLEMENT OF PIERR 77.18 R&B SUPPL
JESSICA PAULSEN 140.60 CRT RPTR
RUNNINGS SUPPLY INC 98.92 R&B SUPPL
STANLEY COUNTY LAW ENFORCEMENT 51271.50 1ST QTR PAYMENT
KARA SEMMLER 704.74 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 31.67 R&B MAINT
SERVALL UNIFORM/LINEN CO 27.00 GOV BLDG SUPPL
MONA WEIGER 136.80 CRT RPRT
ZANDER AUTO PARTS 117.70 R&B SUPPL
SALARIES BY OFFICE: Commissioners - $3,593.71; Auditor - $3,970.94; Treasurer - $6,356.08; States Attorney - $5988.98; Custodial - $3,144.50; Director of Equalization - $7,410.71; Register of Deeds - $3,959.10; Coroner - $55.41; Road & Bridge - $27,896.76; Weed & Pest - $711.30 Community Health/WIC Secretary - $2,950.97; Fairgrounds - $1,385.25; Planning & Zoning - $125.85; Employee Health Insurance - $15,088.01; SD Retirement System, withheld and match - $10,197.80; Electronic Transfer; FICA, Medicare and Withholding Tax - $22,350.50.
AUDITOR AND TREASURER REPORTS. The Treasurers Report was reviewed. The Auditors Report was unavailable.
HUGHES COUNTY CONTRACT FOR JUVENILE SERVICES 2016: The contract is similar to years past, with the exception of the cost per day raised from $200.00 a day to $220.00. Motion by Dennis Booth, second by Craig Heller, to approve signing the Hughes County Contract for Juvenile Services for 2016. All voted Aye. Motion Carried.
EXECUTIVE SESSION – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Scott Deal, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 5:56 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 6:03 P.M. All voted Aye. Motion Carried.
FAIRGROUNDS: SD 4H Finals Rodeo, Inc. Board would like to have one waiver/release form to complete annually that is inclusive of all SD 4H Rodeo Events, including the State 4H Finals Rodeo. To date, participants complete one form for SD 4H Rodeo and one for Stanley County Fairgrounds. The Commissioners agree to have Tom P. Maher work with SD 4H Finals Rodeo Board to compose one waiver/release form.
GOVERNMENT BUILDING – Ricky Sass – Bobcat Broom: The County’s Bobcat is not set up for a broom. Will need a wiring harness which will cost an additional $500-$600.
Motion by Dennis Booth, second by Scott Deal, to approve the purchase of a Bobcat broom, including the wiring, not to exceed $5,500.00. All voted Aye. Motion Carried.
HIGHWAY DEPARTMENT – Lee Smith: There is a pile of snow in the parking lot of the Expo building that needs to be removed.
Lee Smith found some used loader forks that might work. They are at the State Surplus in Huron. Lee would like to look at them before he makes a decision.
The highway department has MSHA training on Wednesday January 6, 2015 in Pierre.
FEMA denied First Appeal regarding War Creek Road Project from the 2011 Flood. Motion by Sonny Harrowa, second by Scott Deal, to have Mr. Skjonsberg present paperwork (application, Appeal, etc.) to Senator Rounds. All voted Aye. Motion Carried.
Lee Smith talked with Clint Alleman regarding gravel price. Morris and Bob Bak Construction have gravel bids in place that the county might be able to piggy-back off. Lee would like to find good gravel within the county.
ONE MILE RADIUS: Dana Iversen asked Scott Deal if the City of Fort Pierre Planning & Zoning Board has met with Stanley County Planning & Zoning Board. Scott has not heard either way, but will contact Bob Coverdale, Stanley County Planning & Zoning Board.
BOARD APPOINTMENTS: Chairman Dana Iversen made the following new board appointments for 2016 with all other boards to remain the same unless a change has been noted: LAW ENFORCEMENT – Craig Heller; CENTRAL SD ENHANCEMENT – Dennis Booth; FAIRGROUNDS – Sonny Harrowa, Craig Heller; VETERAN’S MEMORIAL – Work has been completed, not needed at this time, dissolved.
OFFICIAL BANK DEPOSITORIES: Motion by Dennis Booth, second by Sonny Harrowa, to adopt Resolution 2016-02 designating Bank Depositories. All Voted Aye.
RESOLUTION 2016-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2016 will be as follows: American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 5th day of January, 2016.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Dana Iversen, Chairman
DESIGNATION OF OFFICIAL NEWSPAPER: Motion by Craig Heller, second by Scott Deal, to adopt Resolution 2016-03 Designating Official Newspaper. All Voted Aye.
RESOLUTION 2016-03
DESIGNATING OFFICIAL NEWSPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2016 be the Capital Journal.
Dated this 5th day of January, 2016.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Dana Iversen, Chairman
BURIAL AND FUNERAL ASSISTANCE: Motion by Dennis Booth, second by Scott Deal, to adopt Resolution 2016-04 setting forth Burial and Funeral Assistance. All Voted Aye.
RESOLUTION 2016-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: One Thousand Dollars ($1,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death; if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2016.
Dated this 5th day of January, 2016.
ATTEST: Stanley County Board of Commissioners
Philena Edwards, Auditor Dana Iversen, Chairman
CLAIMS: Motion by Sonny Harrowa, second by Craig Heller, to adopt Resolution 2016-05 Claims. All Voted Aye.
RESOLUTION 2016-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 5th day of January, 2016.
ATTEST: Stanley County Board of Commissioners
Philena Edwards, Auditor Dana Iversen, Chairman
TRAVEL AND CONFERENCE: Motion by Scott Deal, second by Craig Heller, to adopt Resolution
2016-06 Travel and Conference. All Voted Aye.
RESOLUTION 2016-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $32.00 per day for meals. Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $11.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $15.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.); and reimbursement for meals when they are provided as part of the meeting. Mileage shall be at the state rate of $0.42 per mile. Motel rooms shall be paid at actual cost.
Dated this 5th day of January, 2016
ATTEST: Stanley County Board of Commissioners
Philena Edwards, Auditor Dana Iversen, Chairman
OFFICIAL PLACES OF SALE: Motion by Scott Deal, second by Sonny Harrowa, to designate the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County. All Voted Aye.
DEPARTMENT PURCHASE POLICY: Department purchase policy is all Departments need approval for purchases over $500.00, except the highway department, they need approval for fuel purchases over $15,000.00.
Travel – 4-H Advisor – Mark Rowen: Motion by Sonny Harrowa, second by Dennis Booth, to approve travel for 4-H Advisor, Mark Rowen, on January 20-22, 2016 and January 29-30, 2016. All voted Aye. Motion Carried.
Travel – Auditor: Motion by Dennis Booth, second by Scott Deal, to approve Auditor, Philena Edwards, to travel for Annual Report Workshop on January 20, 2016. All voted Aye. Motion Carried.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 6:46 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 7:40 P.M. All voted Aye. Motion Carried.
SALARY AND WAGES: Motion by Sonny Harrowa, second by Scott Deal, to adopt Salary Proposal Resolution 2016-01. All voted Aye. Motion Carried.
SALARY RESOLUTION 2016-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $9.10 per hour, $10.00 for Election schooling, plus mileage for rural Election workers; Mileage rate for all county employees, 42 cents per mile; Commissioners have the option of participation in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.
The following salaries shall be paid effective first payroll of 2016: Dennis Booth, Commissioner, $10,120.04; Scott Deal, Commissioner, $10,120.04; Sonny Harrowa, Commissioner, $10,120.04; Dana Iversen, Commissioner, $10,120.04; Craig Heller, Commissioner, $10,120.04; Thomas P. Maher, States Attorney, $46,090.92; Philena Edwards, Auditor, $46,090.92; Peggy Dougherty, Treasurer, $46,090.92; Beverly Stoeser, Register of Deeds, $46,090.92; Lee Smith, Highway Superintendent/Weed & Pest Supervisor, $54,000.00; Roger Fuller, Director of Equalization, $55,080.00; Brenton Crane, Fairgrounds Event Coordinator, $12,000.00
The following salaries shall be paid effective first payroll of 2016: Ricky Sass, Custodian, $16.29 per hour; Susan Roshau, Deputy Treasurer, $13.26; Nancy Lemieux, Assistant Director of Equalization, $15.87; Bonnie Nickels, CHN Secretary, $15.87 per hour; Kelly Holden, Highway Bookkeeper, $14.71 per hour; Thomas Richardson, Highway Supervisor, $19.00 per hour; Jerry Rada, Equipment Operator, $18.27 per hour; Larry O’Daniel, Equipment Operator, $18.27 per hour; Reed Stoeser, Equipment Operator, $18.27 per hour; Patrick Prince, Truck Driver, $18.27 per hour; Kirby O’Dea, Truck Driver, $17.38 per hour; Cort Riggle, Equipment Operator, $17.68; Christina Whitley, States Attorney Secretary, $15.87 per hour.
Dated this 5th day of January 2016.
ATTEST: BOARD of STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Dana Iversen, Chairman
DISCUSSION: Tom P. Maher informed the commissioners the Stanley County Clerk of Courts new hours are Monday-Friday, 12:30 PM to 4:30 PM.
ADJOURN: Motion by Craig Heller, second by Sonny Harrowa, to adjourn at 7:42 pm (CDT). All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman