February 12, 2019



February 12, 2019


The regular meeting of the Stanley County Commission was called to order at 5:03 P.M.(CDT) by Vice Chairman Sonny Harrowa with Commissioners Dennis Booth, Mike Kenzy and Craig Heller present. Commissioner Dana Iversen was absent. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Coroner Gary Grittner, Deputy Coroner Tiffany Sanchez and Shirley Swanson, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, SDDOT Dean VanDeWeile and Luke Cheaver, 4-H/Extension Jackie Husted, Adisyn Kuxhaus, Stanley County Conservation District Carson Carlisle and Mary Beth Fravel, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.


AGENDA: Motion by Craig Heller, second by Mike Kenzy, to approve the Agenda. All voted Aye. Motion Carried.


MINUTES:  Motion by Dennis Booth, second by Craig Heller, to approve January 8, 2019, Minutes. All Voted Aye. Motion Carried.


CLAIMS:  Motion by Craig Heller, second by Mike Kenzy, to approve Claims as presented. All Voted Aye. Motion Carried.


ACE STEEL & RECYCLING INC                               532.69  R&B SUPPLIES                 

JASON R ADAMS                                                       4099.49  CRT APPT ATTRNY                    

TARA L ADAMSKI                                                     1513.40  CRT APPT ATTRNY              

AAP OF PIERRE SD #2104                                               3.65  R&B SUPPLIES                 


AT&T MOBILITY                                                          905.89  CELL PHONES                  

AVERA MED GRP PIERRE                                            41.00  R&B PROF SERVICES            

BAUMANN LUMBER                                                   240.00  R&B REPAIR & MAINT           

BEST WESTERN OF HURON                                      558.00  W&P CONFERENCE               

BLACK HILLS CHEMICAL & JANITOR                   314.90  GOVT BLDG SUPPLIES           

BOTTOM LINE WELDING                                          173.60  R&B SUPPLIES                 

BUTLER MACHINERY CO                                       2566.16  R&B SUPPLY/REPAIR & MAINT    

CAPITAL AREA COUNSELING INC                         878.75  MCR DEC 2018                 

CAPITAL AREA REFUSE LLC                                   687.25  COUNTY SHOP ANNUAL TRASH BILL

CAPITAL AREA REFUSE LLC                                   133.00  COURTHOUSE TRASH BILLING     

WICK COMMUNICATIONS                                        395.88  MIN 12-4-18/DELINQUENT TAXES 

CATERPILLAR FINANCIAL SERVICES                30168.91  2014-140M2AWD M9J00779       

CENTURYLINK                                                               85.28  4 CORNERS REPEATER           

CENTURYLINK                                                             241.76  OFFICE PHONES                

CHEMSEARCH                                                              734.47  R&B SUPPLIES                 

TRAVIS W STOUT                                                        130.00  R&B SIGNAGE                  

CHRISTY LUMBER                                                        61.96  FAIRGROUNDS REPAIR & MAINT   


CONNECTING POINT                                                  965.00  AUD REPAIR & MAINT           

COWBOY COUNTRY STORES PIERRE                      78.86  FUEL                         

SCOTT DEAL                                                                285.60  FAIRGROUNDS REIMBURSEMENT    

PEGGY DOUGHERTY                                                 470.00  TREAS HEALTH INSUR/ADMIN FEE 

EDDIE'S TRUCK SALES                                            1124.04  R&B SUPPLY/REPAIR & MAINT    

KIM EDSON                                                                     35.00  ANNUAL LIBRARY MEMBERSHIP    

ELECTION SYSTEMS & SOFTWARE                      1516.00  ELECTION EQUIPMENT           

FASTENAL COMPANY                                                  33.79  R&B SUPPLIES                 

WADE FISCHER                                                          7663.87  CRT APPT ATTRNY

FLEET SERVICES                                                        1365.77  FUEL                         

FORT PIERRE CITY                                                        75.47  CHN/EXT COPIER LEASE & COPIES

FORT PIERRE CITY                                                    3627.51  JAN 2019 UTILITIES 

FORT PIERRE CITY                                                  15151.03  DUE TO CITY OF FORT PIERRE          

FOUR CORNERS FIRE DEPTMENT                         1018.26  HAYES SHOP UTILITIES         

SUSAN FREEMAN                                                            3.20  TREAS REIMBURSEMENT          

ROGER A FULLER                                                        330.00  DOE HEALTH INSURANCE         

GOLDEN WEST TELECOMMUNICATIONS             334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                 197.48  R&B SUPPLIES                 

HOGEN'S HARDWARE HANK                                     26.24  R&B SUPPLIES                 

HUGHES COUNTY FINANCE OFFICE                    3120.00  DEC 2018 JAIL BILLING        

INLAND TRUCK PARTS                                              285.48  R&B SUPPLY/REPAIR & MAINT    

JC OFFICE SUPPLIES                                                   111.37  R&B SUPPLIES                 

JC PRINTING INC                                                           62.00  FAIRGROUNDS SUPPLIES         

MARK KATTERHAGEN                                                15.00  MENTALLY ILL PROFESS SERVICES

ROBERT T KONRAD                                                  3766.83  CRT APPT ATTRNY

LUCY LEWNO                                                               166.47  MENTALLY ILL PROF SERVICES   

LINCOLN COUNTY                                                        90.00  MENTALLY ILL PROF SERVICES   

LITTLE FALLS MACHINE INC                                   335.74  R&B SUPPLY/REPAIR & MAINT    

DARCY LOCKWOOD                                                     15.00  MENTALLY ILL PROF SERVICES   

LODGE AT DEADWOOD                                             327.00  R&B TRAVEL & CONFERENCE      

BRENDA LOUNSBURY                                                180.00  BLOOD TEST                   

LYNN'S DAKOTAMART                                                58.51  R&B SUPPLIES                 

LYNN'S DAKOTAMART                                                  3.58  GOVT BLDG REPAIR & MAINT     

THOMAS P MAHER                                                      541.89  JANUARY 2019 EXPENSES        

MARCO                                                                           781.80  OFFICE COPIER LEASE & COPIES 

MENARDS - PIERRE                                                     187.45  R&B SUPPLIES                 

MENARDS - PIERRE                                                     790.02  GOVT BLDG/TREAS REPAIR/MAINT

PHILIP MEYER                                                                30.00  MV REFUND                    

MIDCONTINENT COMMUNICATION                       250.73  OFFICE INTERNET              

GARY E MIKELSON                                                     255.20  MENTALLY ILL PROF SERVICES   


MONTANA-DAKOTA UTILITIES CO                         223.74  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO                         342.64  COURTHOUSE NATURAL GAS       

MORRIS INC                                                                 1724.55  R&B SUPPLY/REPAIR & MAINT    

MORRIS INC                                                               10970.15  COMMERCIAL REFUND            

NE SD COMM ACTN PRGM                                       5000.00  SD GROW 2019                 

O'REILLY AUTO PARTS - 2515154                                  4.97  R&B SUPPLIES                 

OVERHEAD DOOR CO OF PIERRE                               91.84  FAIRGROUNDS REPAIR & MAINT   

CITY OF PIERRE                                                           6206.09  E-911 1ST QTR 2019           

PITNEY BOWES                                                              487.43  OFFICE POSTAGE               

PITNEY BOWES INC                                                        31.19  AUD SUPPLIES                 

POWERPLAN                                                                   312.13  R&B SUPPLIES/REPAIR & MAINT  

QUILL CORPORATION                                                2662.82  OFFICE SUPPLIES              

JERRY RADA                                                                   330.00  R&B HEALTH INSURANCE         

ROBINS WATER CONDITIONING INC                         12.00  R&B SUPPLIES                 

RUNNINGS SUPPLY INC                                             1646.93  R&B SUPPLIES                 

RUNNINGS SUPPLY INC                                               677.58  FAIRGROUNDS REPAIR & MAINT   

BRAD A SCHREIBER                                                     203.05  CRT APPT ATTRNY          

SD ASSOC OF COUNTY OFFICIALS                           128.00  ROD M/P FUND

SD BUREAU OF ADMINISTRATION                           153.19  OFFICE LONG DIST/BIT         

SD DEPT OF CORRECTIONS                                        178.50  COURTHOUSE MAINT             

SD DEPTMENT OF REVENUE                                      177.35  LICENSE PLATES               

SD DPARTMENT OF REVENUE                               34221.95  MV/VITALS/MENTAL ILLNESS

SD FEDERAL PROPERTY AGENCY                            235.75  R&B SUPPLIES                 

SD DEPARTMENT OF HEALTH                                   405.00  BLOOD TESTS                   

SD ASSC OF COUNTY HWY SUPT                              100.00  2019 HWY SHORT COURSE        

SERVALL UNIFORM/LINEN CO                                  104.58  R&B MAINT                    

SERVALL UNIFORM/LINEN CO                                    39.96  GOVT BLDG SUPPLIES

STANLEY COUNTY SCHOOL DIST                        34411.03  DUE TO SC SCHOOL          

CHARLES SWANSON                                                      27.25  AFLAC OVERPAYMENT

WEED & PEST CONFERENCE                                      245.00  2019 W&P CONFERENCE           

WW TIRE SERVICE INC                                                105.00  R&B SUPPLY/REPAIR & MAINT    

YANKTON COUNTY SHERIFF'S DEPT                         50.00  SHERRIFF FEES                

ZANDER AUTO PARTS                                                  462.47  R&B SUPPLIES                 

ZANDER AUTO PARTS                                                  146.27  FAIRGROUNDS REPAIR & MAINT   


Auditor’s Account with the Treasurer:

January 2019

Cash on hand – $864.70

Checks, less than 3 days - $7,745.72

Bad Check - $93.60

Postage - $100.00

Petty Cash - $215.00

First National Bank - $92,243.36

MKKT Account – First National Bank - $2,584,483.71

MKKT Account – Dakota Prairie Bank - $69,837.69

SD FIT - $6,121.78

Total - $2,761,705.56


Register of Deeds:

Regular Fees January 2019 - $2,038.08

Transfer Fees January 2019 - $435.00


Treasurer and Auditor Report: Deputy Treasurer Susan Freeman presented the Commissioners with the Treasurers report, January bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of December 31, 2018, and the Outstanding Disbursements by account & budget remaining as of February 12, 2019.


Adisyn Kuxhaus competed in 4-H National Western Stock Show in Denver. She qualified in Senior Horse Judging at State in July, 2018. After a 13 hour bus ride to get to Denver, Adisyn placed 6th overall out of 51contestants. This was her first time qualifying and said it was an amazing and exciting experience she will never forget. She can’t qualify for National in horse judging again, but she could in hippology or presentation.


Being part of 4-H has opened her eyes for what she can accomplish and what is available. Adisyn thanked the Commissioners for their continued support of 4-H.


Coroner Report: Gary Grittner presented the Commission with the 2018 Coroner Year End Report. Gary thanked his Deputy’s, Tiffany Sanchez and Shirley Swanson, Jill Richardson was out of town, for their willingness to step up. They stay current with training.


Gary also mentioned that discussions are in process with Hughes County that will allow Stanley County Deputy Coroners to assist Hughes County on an individual basis, when needed.


SDDOT: Dean VanDeWeile presented the Commission with plans for proposed asphalt paving project around Hayes. They have 3 box culverts to replace along with numerous pipe replacements. SDDOT will need access to County section line rights of way adjacent to U.S Highway 14 and State Highway 34. The project may run into 2020, depending on contractors and weather. The box culvert projects will entail detours on the south side of the existing Highway 14/34.


Luke Cheaver is working with land owners acquiring easement access and utilities to move any services that may run where construction will take place.


The Joint Powers Agreement will be discussed more during the March 2019 Commission Meeting.


Fairgrounds:  Scott Deal presented the Commission with a tentative schedule of events to be held at the fairgrounds.


The High School Shooting Sports approached Scott about doing shooting sports on the eastside of the Schomer Barn, they would like someplace to get in more practice. After discussion, the Commission doesn’t feel it would be a good idea to be shooting between residences and the river.


WiFi: Motion by Craig Heller, second by Dennis Booth, to accept Extreme Tech Comm quote in the amount of $6,154.00 for WiFi services inside and outside the Grandstand, Schomer Barn and the fairgrounds. All voted Aye. Motion Carried.


The parking lot on the west side of the Grandstand needs repaired again, or replace with a new one. Scott will check with the City to see what street projects they have scheduled, the highway department can help with removal of the old material and haul gravel to build a base.


Panels: Scott would like to finish the chutes on the southeast side of the crows nest. It will take 10-12 gates and approximately 20 panels. The Commission suggested getting some prices.


Highway Department:  Lee Smith presented the Commissioners with a report of the work completed by the highway department for the month of January, which entails a lot of snow and ice removal, service and maintenance on the equipment and trucks.


Haakon-Stanley Road Agreement: Motion by Dennis Booth, second by Craig Heller, to accept and approve Vice Chairman Sonny Harrowa to sign the Haakon and Stanley County Highway Department Road Maintenance Memorandum of Understanding. All voted Aye. Motion Carried.


Cattle Guards/Fence Ordinance: Lee would like an Ordinance regarding cattle guards removed and replaced by fence on County right-of-ways. It costs the County $10,000 to replace a cattle guard. Lee will need to look into the open range law more, map out where the cattle guards are located. The Ordinance needs to make the county roads the priority, not cattle guards. Lee asked if the County has the obligation to change cattle guards? And what would happen if the County took out the ones needing to be repaired, cleaned or replaced?


The Highway Department will be leasing mowing tractors from Grossenburg Implement. Motion by Craig Heller, second by Mike Kenzy, to lease 3 John Deere tractors for the 2019 mowing season at $31.00 per hour, maximum 250 hours. All voted Aye. Motion Carried.


Stanley County Conservation District Carson Carlisle is looking for someplace to park and store their equipment when it’s not in use. Carson asked about the new highway shop yard or one stall. Auditor Burtch will check with insurance and inform the Commission.


2018 Payable 2019 Tax Bills Delay: Auditor Burtch informed the Commission that due to glitches in the new software, the 2018 Payable 2019 tax bills has been delayed. Auditor Burtch and Director of Equalization are working with the software representatives.


SDSU Extension Memorandum of Understanding: Has been tabled for additional information and explanation.


Register of Deeds – Deed Binders: Motion by Craig Heller, second by Mike Kenzy, to approve purchase of deed binders, not to exceed $4,100.00, to be purchased with M/P Funds. All voted Aye. Motion Carried.


Catholic Community Foundation of Eastern South Dakota Raffle: Motion by Mike Kenzy, second by Dennis Booth, to approve Catholic Community Foundation of Eastern South Dakota Raffle to be held through June 10, 2019. All voted Aye. Motion Carried.


Courthouse Camera & Card Key System: Motion by Dennis Booth, second by Craig Heller, to accept CommTech quote for camera system in the amount of $3,987.00 and card key system in the amount of $5,458.00, not to exceed $9,445.00. All voted Aye. Motion Carried.


WIC Secretary Travel: The State is requesting Stanley County WIC Secretary to travel to Fort Thompson Clinic January 15, 2019, and most Thursdays in February and March 2019, do to staffing shortages.


Discussion: Commissioner Harrowa attended a meeting regarding the after school and summer program. CYI is working with another group to apply for the Century21 Grant. CYI asked if they could utilize the fairgrounds to incorporate 4-H youth development into the program.


SD Department of Public Safety forwarded the Moore Property, Landslide & Erosion Mitigation Project, to FEMA for review.


SD Department of Game, Fish & Parks supplied the County with their Annual Report, Animal Damage Control Fund. It is available in the Auditor’s office for review.


Upcoming Workshops: Annual Weed & Pest Conference, County Commissioner, New Officials and Welfare Official Workshop and County Highway Superintendent Conference


Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 6:56 P.M. All voted Aye. Motion Carried.


ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS


Philena Burtch, Auditor                                               Sonny Harrowa, Vice Chairman

Physical address

Stanley County Courthouse
08 E 2nd Avenue
Fort Pierre SD 57532

Mailing Address

Stanley County Courthouse
Auditors Office
PO Box 595
Fort Pierre SD 57532