December 6, 2011
STANLEY COUNTY COMMISSION
MINUTES
DECEMBER 6, 2011
The regular meeting of the Stanley County Commission was called to order at 8:08 a.m. (CST) by Chairman D. D. Jacobson with Dennis Booth, Marsha Davenport, Dana Iversen and Brian Scott present. Also present were Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, Emergency Manager Rob Fines, States Attorney Tom P. Maher, Auditor Karen Sharp, Gary Grittner, Connie Grittner, Don Hotalling, Elsie Bak, Sari Anderson, Robert Riter, Jr., Carolyn Riter, Terry Kvislen, Dave Bonde of Fort Pierre Development, Bill Leimbach, Fort Pierre Mayor Sam Tidball, Lura Kirkpatrick, Donald Garrett, Tom Rose and Frank Myers.
AGENDA: Motion by Iversen, seconded by Scott, to approve the agenda. All voted Aye. Motion carried.
MINUTES: Motion by Scott, seconded by Davenport, to approve the Minutes of November 1, 2011. All voted Aye. Motion carried.
AUDITOR’S REPORT: Adjusting Entries list, Fund Cash Balance, Budget Expenditures and Monitoring Compliance Report were submitted by Sharp to the Commission
CASH TRANSFER: Motion by Davenport, seconded by Booth, to transfer $432.78 from the General Fund to Emergency and Disaster Fund for unanticipated repeater expenses. All voted Aye. Motion Carried
EMERGENCY MANAGEMENT: Rob Fines advised the Commission that he had talked with Sullivan and U. S. Representative Kristi Noem’s office regarding payment for the dumpsters on Frontier Road by FEMA. He will meet with FEMA again and resubmit the bill. It was decided to hold payment to Capital Area Refuse for two weeks while claim is being reviewed by FEMA.
Motion by Booth, seconded by Scott, to approve the Emergency Management Services Agreement. All voted Aye. Motion carried. Chairman Jacobson thanked Fines for all his hard work.
Fines presented a Homeland Security Grant proposal for the school to receive funds for security projects, and law enforcement to receive funds to update computers within one year. Motion by Davenport, seconded by Scott, to have Chairman Jacobson sign. All voted Aye. Motion carried.
RAILROAD DEPOT MASTER PLAN: Gary Grittner presented the Commission with the plan for the old railroad depot and other structures involving the county, school and museum. The log cabin basement is in need of replacement or removal. Grittner and Hotalling expressed the desire to have the County give the school the property where the log cabin and jail sit and the need to have previous agreements reviewed. The Commission expressed the county’s need to use the property for a possible parking lot. There will be further discussion at a later date
GRAVEL CRUSHING AND GRAVEL HAULING: Bids were opened for Gravel Crushing, -wit: Bak Construction unit price of $4.36 per ton for 30,000 for a total of $133,800.00. Gravel Hauling bid received from Morris, Inc., for $0.38 price per ton mile and $0.513 price per yard mile. Motion by Booth, seconded by Scott, to have Sullivan review and come back to Commission with recommendation. All voted Aye. Motion carried.
Motion by Davenport, seconded by Booth, to accept the bid of Bak Construction for gravel crushing, and to reject Morris, Inc., bid for gravel hauling. All voted Aye. Motion carried.
HIGHWAY DEPARTMENT: Sullivan advised that Morris, Inc., is requesting payment for the box culvert it installed at War Creek Road. Sullivan suggested that payment be made only for work that has been done and to hold back payment for matting, seeding, etc., plus ten percent (10%) which is approximately $13,000.00. Commission will review again later this month.
ABATEMENT: Robert Riter, Jr., on behalf of Carolyn Riter requested an abatement for four (4) months worth of taxes for 2011 due in 2012 and further consideration and re-evaluation to reduce taxes in future years due to lost value of house due to the 2011 flood. Riter described their circumstances as unusual because the berm did not extend to the Dunes, water and soil come up through their basement and they were out of their house and unable to live in the house for four (4) months. Commission requested more documentation from the Riter's and the Kvislen’s. Motion by Scott, seconded by Davenport, to table the matter until February 7, 2012.
PLAT/LAND: Tom Rose and Frank Myers presented a Petition for Vacation of Street, to-wit: Prairie Avenue and Ash Street, Hayes, SD. Commission Chairman Jacobson recommended to approve with the condition that a vacated plat be filed and written approval by the 4-Corners Fire Department be obtained. Motion by Scott, seconded by Iversen, to advertise for public hearing on December 29, 2011, at 6:15 p.m. (CST). All voted Aye. Motion carried.
ABC STORAGE TAX EVALUATION: Bill Leimbach expressed his concern with the increase in taxes on his property and asked if there was a better way to assess value. Director of Equalization Don Wiedemer will review.
FAIRGROUNDS: Dave Bonde of Fort Pierre Development and Fort Pierre Mayor Sam Tidball asked if the management of the fairgrounds process could be looked at again with recommendations to come later. Bonde advised that the Development Corporation paid $18,000 to contractors for work done at the fairgrounds in preparation for the 4-H rodeo. Development Corporation and City estimate damages at the fairgrounds due to the flood could run as high as $25,000 and asked if the Commission would agree to sign off on the damages, so the City could submit to FEMA for assistance. Commission asked that Brad Lawrence put together information and bring back to the Commission for reconsideration.
4-CORNERS FIRE DEPAREMENT: Lura Kirkpatrick and Don Garrity representing the 4-Corners Fire Department presented a bid from Hauf Mid-American for a divider curtain in the sum of $4,878.66, plus $1,800.00 for installation. Members of the 4-Corners Fire Department will do the installation of the curtain to save money so that three ceiling fans may also be installed. Motion by Scott, seconded by Davenport, to authorize the expenditure of $6,679.00 for purchase of the curtain and installation costs. All voted Aye. Motion carried.
Motion by Scott, seconded by Davenport, to approve and authorize Chairman Jacobson to sign the 4-Corners Occupancy Agreement for one year, and then re-evaluate for January 2013. All voted Aye. Motion carried.
SPENDING PRIORITY: Motion by Iversen, seconded by Scott, that Stanley County establish a Spending Priority Policy to spend Governmental Funds in the following order: Restricted, Committed, Assigned and Unassigned. All voted Aye. Motion carried.
COUNTY HEALTH NURSE: Motion by Booth, seconded by Booth to approve and authorize Chairman Jacobson to sign the County Health Nurse Contract for 2012. All voted Aye. Motion carried.
CHRISTMAS PARTY: Vern Thorson of the City of Fort Pierre invited all county employees to the annual City/County Christmas Party December 16, 2011. Thorson advised that the cost of the meat for the party will be approximately $650.00 and asked if the County would contribute to the cost. Motion by Booth, seconded by Scott, to contribute $325.00 towards the cost of the meat for the Christmas party. All voted Aye. Motion carried
BEADLE COUNTY JUVENILE DETENTION CENTER AGREEMENT: Motion by Booth, seconded by Iversen, to approve and authorize Chairman Jacobson to sign the Beadle County Juvenile Detention Center Agreement for 2012. All voted Aye. Motion carried.
HUGHES COUNTY JAIL AGREEMENT: Motion by Iversen, seconded by Davenport, to approve and authorize Chairman Jacobson to sign the Hughes County Jail Agreement for 2012. All voted Aye. Motion carried.
WALWORTH COUNTY JAIL AGREEMENT: Motion by Davenport, seconded by Booth, to approve and authorize Chairman Jacobson to sign the Walworth County Jail Agreement for 2012. All voted Aye. Motion carried.
SDED JOINT POWERS AGREEMENT: Motion by Booth, seconded by Davenport, to approve and authorize Chairman Jacobson to sign the SDED Joint Powers Agreement for 2012. All voted Aye. Motion carried.
REDISTRICTING: Commission asked that Alfred Haugen be present at the December 29, 2011, special meeting to explain more about Options 5 and 6 of the Redistricting maps.
TAD PERRY: Auditor Sharp advised that District 24 Representative Tad Perry will be available to the Commission during the 2012 Legislative session whenever needed.
VETERANS MEMORIAL: Motion by Davenport, seconded by Scott, to use $10,000.00 from donations held with the SD Community Foundation Fund for payment of the Stanley County Veterans Memorial, and the remaining $10,000.00 balance shall be paid from County funds, and that as additional donations are received they shall also be deposited with the SD Community Foundation Fund for future county projects, i.e. memorials. All voted Aye. Motion carried.
WEED AND PEST CONTROL: Scott advised the Commission that a Notice of Declaration of Infestation for prairie dogs had been sent to R. E. Turner CNN Cable News Network
CLAIMS: Motion by Iversen, seconded by Booth, to approve the claims as submitted. All voted Aye. Motion carried.
AMERICAN MEDICAL RESPONSE 1,143.35 OCTOBER SUBSIDY
AT&T MOBILITY 47.86 UTILITIES BINDERTEK 43.76 SUPPLIES
BLACK HILLS CHEMICAL & JANITOR 297.02 SUPPLIES
BOTTOM LINE WELDING 40.00 REPAIRS/MAINT.
BROSZ ENGINEERING 4,320.00 SERVICES & FEES
BUTLER MACHINERY CO. 95.73 SUPPLIES
CAPITAL AREA REFUSE LLC 58.00 TRASH BILLING
CAPITAL JOURNAL 477.12 SUBSCRIPTION/ADVERTISE CENTURYLINK 735.71 4 CORNERS REPEATER CHEMSEARCH 210.25 SUPPLIES
COMMUNITY YOUTH INVOLVED CTR. 1,666.67 DECEMBER SUPPORT
COWBOY COUNTRY STORES PIERRE 174.41 SUPPLIES
CRETEX CONCRETE PRODUCTS WEST, 39,410.00 SUPPLIES
CHRISTY LUMBER CO. 15.00 SUPPLIES COMMUNICATIONS CENTER 155.00 REPAIRS/MAINT.
DAKOTA BUSINESS CENTER 318.87 SUPPLIES
DEPARTMENT OF PUBLIC SAFETY 500.00 SMALL SANDBAGS
DONNA K DIETRICH 83.69 MENTAL ILLNESS
DUFFY LAW OFFICE 3,740.60 LEASE/CT. APPT. ATT’Y
EDDIES TRUCK SALES 586.33 SUPPLIES
WADE FISCHER 3,939.49 COURT APPT ATTY
FLEET SERVICES 14,021.16 SUPPLIES
FORT PIERRE CITY 1,123.75 UTILITIES
FRIMAN OIL & GAS CO. 382.00 SUPPLIES
GASRITE, INC 871.94 SUPPLIES
GOLDEN WEST TELECOMMUNICATIONS 334.04 911 SERVICE
LORI J. GRODE 173.40 TRANSCRIPT
GROSSENBURG IMPLEMENT OF PIERR 99.94 SUPPLIES
HUGHES COUNTY AUDITOR 23,213.00 OCTOBER JAIL BILLING IAAO 175.00 MEMBERSHIP DUES
LURA KIRKPATRICK 83.30 WEED/PEST MTG
KLEINS OFFICE PLUS 16.38 SUPPLIES
KLEINS OFFICE EQUIPMENT 69.82 SUPPLIES
LARRY'S PLUMBING LLC 873.04 WINTERIZATION
THOMAS P. MAHER 3,070.40 PROFESSIONAL FEES
MICROFILM IMAGING SYSTEMS INC 375.00 EQUIP MONTHLY LEASE MICROFIX, INC. 16.95 SUPPLIES
MID-CONTINENTAL RESTORATION CO 13,077.00 EXT. BLD. REPAIRS
MIDCONTINENT COMMUNICATION 206.70 UTILITIES
MN WIRELESS, LLC 69.00 UTILITIES
MONTANA-DAKOTA UTILITIES CO 231.53 UTILITIES
SCHMIDT, SCHROYER, & MORENO PC 24.60 MENTAL ILLNESS
MORRIS, INC. 27.62 SUPPLIES
DARLIS D. PERRY 270.00 BLOOD TESTS
PIERRE CITY 110.00 MEDICAL DIRECTOR
PIERRE FLOWER SHOP 50.00 MEMORIAL
PAT PRINCE 5.59 CERTIFIED MAIL
QUILL CORPORATION 599.28 SUPPLIES RUNNINGS 284.44 SUPPLIES
RUNNINGS SUPPLY INC 25.65 SUPPLIES
SD BUREAU OF ADMINISTRATION 14.19 UTILITIES
SD DEPARTMENT OF REVENUE 308.65 INVOLUNTARY MENTAL
SD ASSN OF COUNTY COMMISSIONER 267.15 CLERP ASSESSMENT
SD ASSN OF COUNTY COMMISSIONER 884.99 2012 MEMBERSHIP
SD ASS'N. OF COUNTY OFFICIALS 719.04 2012 MEMBERSHIP
SERVALL UNIFORM/LINEN CO 17.50 SUPPLIES
SERVALL UNIFORM & LINEN 37.11 REPAIRS/MAINT.
SHANE'S PHARMACY 145.70 MEDICAL CARE
A.J. STOESER 72.20 WEED/PEST MTG
SUTLEYS TOWN & RANCH MARKET 40.17 SUPPLIES
THE ROYAL FLUSH INC 212.50 OCTOBER RENTAL
TITZE ELECTRIC 52.00 LIGHT BULBS
JON VANDER MATEN 135.00 BLOOD TESTS
WW TIRE SERVICE, INC 1,828.36 SUPPLIES
XEROX CORPORATION 151.94 XEROX LEASE/COPIES
ZANDER AUTO PARTS 64.24 SUPPLIES
SALARIES BY OFFICE: Commissioners, $3,602.70; Auditor, $5,699.60; Treasurer, $6,127.50; States Attorney, $6,889.17; Custodian, $3,091.92; Director of Equalization, $6,900.96; Register of Deeds, $3,518.78; Road and Bridge, $31,501.40; Community Health Secretary, $2,662.33; WIC Secretary, $337.48; Wellmark Blue Cross/Blue Shield, employee insurance, $12,878.72; SD Retirement System, withheld and match, $5,896.34; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $11,108.10.
AUDITOR’S ACCOUNT WITH THE TREASURER: November 2011
Cash On Hand -- $1,055.03
Checks, less than 3 days -- $26,580.37
Petty Cash $200.00
First National Bank $59,951.82
MKKT. ACCT. – First National Bank $3,472618.67
MKKT,. ACCT. – Americantate Bank $66,310.44
SD FIT $6007.20
Long/Short -- $16.62
TOTALl -- $3,633,490.27
REGISTER OF DEEDS:
Regular fees, November 2011-- $2,504.31
Transfer fees, November 2011-- $2,085.00
ADJOURN: Motion by Scott, seconded by Davenport, to adjourn at 12:55 p.m. (CST). All voted Aye. Motion carried.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
Karen K. Sharp, Auditor D. D. Jacobson, Chairman