August 6, 2013
STANLEY COUNTY COMMISSION
AUGUST 6, 2013
The regular meeting of the Stanley County Commission was called to order at 5:04 p.m. (CDT) by Chairman Iversen with Commissioners Dennis Booth, Scott Deal and Brian Scott present. Commissioner Ronnie Heckenlaible was absent. Auditor Karen Sharp, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Director of Equalization Larry Kindle, Welfare Director Dawn Sass, Highway Superintendent Leo Sullivan, Mark Rowen 4-H Youth Program Advisor, and Bobbi Severson with the Extension Expanded Food Nutrition Education Program (EFNEP) were also in attendance. The meeting began with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Booth, second by Scott, to approve the Agenda. All voted Yea. Motion carried.
MINUTES: Motion by Scott, second by Booth, to approve the Minutes of July 2, 2013. All voted Yea. Motion carried.
Motion by Booth, second by Deal, to approve purchase of computer equipment by the Auditor in the sum of $3,000.00.
CLAIMS: Motion by Scott, second by Deal, to approve the claims as presented. All voted Yea. Motion carried.
AIRTECH HEATING & COOLING 8,920.72 GOV BLDG REPAIR & MAINT
AMERICAN MEDICAL RESPONSE 1,237.50 JUNE 2013
AT&T MOBILITY 47.52 CELL PHONE
AVERA MCKENNAN HOSPITAL 621.00 INVOL MENTAL ILLNESS
BEST LAWN CARE 205.00 GOV BLDG SUPPLIES
BLACK HILLS CHEMICAL 393.44 GOV BLDG SUPPLIES
BOTTOM LINE WELDING 63.05 SQUARE TUBING-WELDING SUPPLS
LAURA BUCK 35.00 ANNUAL LIBRARY MEMBERSHIP
BUTLER MACHINERY CO 1,031.08 REPAIRS & SUPPLIES-PARTS
RONALD CALKINS 23.75 MV REFUND
CAPITAL AREA REFUSE LLC 62.75 TRASH BILLING 6/24-7/25
WICK COMMUNICATIONS 479.54 6/4 COMM MIN
WICK COMMUNICATIONS 299.79 COMMISSIONER 7/2 MTG CENTURYLINK 333.17 COUNTY PHONE SERVICE CHEMSEARCH 1452.38 FUEL TREATMENT CHEMSEARCH 69.34 GOV BLDG SUPPLIES
CHRISTY LUMBER 260.53 FAIRGROUNDS REPAIRS & MAINT
COLE PAPERS INC 74630700 393.10 FAIRGROUNDS INVOICE #8856154 COMMUNICATIONS CENTER INC 440.00 ANNUAL TOWER LEASE
COMMUNITY YOUTH INVOLVED 1,666.67 AUGUST 2013 SUPPORT
COVE PLACE ROAD DISTRICT 504.15 COVE RD DIST AMT HELD
COWBOY COUNTRY STORES PIERRE 146.47 DOE - GAS
DAKOTA REFRIGERATION 1,231.92 GOV BLDG REPAIRS & MAINT
DIESEL MACHINERY INC 357.33 SOLENOIS FOR D4I DOZER
DIVISION OF MOTOR VEHICLE 27.00 TITLE FEES/PLATES-NEW TRUCKS
EDDIE'S TRUCK SALES 25.90 TRUCK PARTS ENVIROTECH 278.00 GARBAGE
EXTREME TECHNOLOGY 245.00 PHONE SYSTEM REPAIRS
WADE FISCHER 2,864.66 ATTY FEES
FLEET SERVICES 13,359.69 GAS & DYED FUEL
FORT PIERRE FIRE DEPT 1,0945.24 FIRE PREMIUM REFUND
FORT PIERRE CITY 7.15 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2,849.28 UTILTIES
FORT PIERRE CITY 63,658.73 DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY 3,056.46 5% MV COLLECTIONS
FORT PIERRE CITY 1,111.00 CITY ROADS
FOUR CORNERS FIRE DEPTMENT 962.21 FIRE PREMIUM REFUND
GASRITE INC 305.44 GASRITE INC
GOLDEN WEST 334.04 E 911 UTILITIES
STACEY FAYE GREEN 26.68 MV REFUND
GROSSENBURG IMPLEMENT 422.19 A/C REPAIRS & SUPPLIES
ASHLEY HARDIN 20.00 JUDICIAL TRAVEL/WITNESS
HUGHES COUNTY AUDITOR 13,760.00 JUNE 2013 BILLING
JC OFFICE SUPPLY 39.50 OFFICE SUPPLIES
JC OFFICE SUPPLY 56.78 AUDITORS OFFICE SUPPLIES
TAMMI JOHNSON 20.00 MV REFUND
ROBERT T KONRAD 335.60 M VOSBERG
LEIDHOLT MCNEELY & LEIDHOLT 379.35 MUSEUM/LOG CABIN REPAIR/MAINT
KENT LEWIS 8.75 MV REFUND
THOMAS P MAHER 2,738.99 JULY 2013 MONTHLY EXPENSES
BRYAN MEHLHAFF 45.00 MV REFUND
MICRO-FIX COMPUTERS 2,168.00 AUDITORS EQUIPMENT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD SCANNING EQUIP MONTH RENT
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MIDLAND FIRE DEPARTMENT 120.28 FIRE PREMIUM REFUND
MINNEHAHA COUNTY AUDITOR 157.50 MENTALLY ILL PROF SRVCS
MONTANA-DAKOTA UTILITIES CO 16.50 GOV BLDG NATURAL GAS
MORRIS INC 24.10 OXYGEN - SHOP SUPPLY
MORRIS INC 688.00 COMM REFUND
DARLIS D PERRY 405.00 BLOOD ALCOHOL TESTS
CITY OF PIERRE 110.00 MEDICAL DIRECTOR AGREEMENT
PITNEY BOWES INC 136.95 POSTAGE METER RENTAL
PITNEY BOWES 201.30 POSTAGE
RUNNINGS SUPPLY INC 675.79 MISC PARTS & SUPPLIES
RUNNINGS SUPPLY INC 90.06 GOV BLDG EQUIP & SUPPLIES
STANLEY COUNTY TREASURER 5.00 ADMIN FEES
SD BUREAU OF ADMINISTRATION 39.17 STATE TELEPHONE SYSTEM
SD ASS’N OF COUNTY OFFICIALS 162.00 DUE TO CO ASSOC - $2
SD DEPARTMENT OF REVENUE 105.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 7,4375.11 MV 54.5%,1.5%,2.5%, & 3%
SD DEPARTMENT OF REVENUE 150.00 VITALS
SD DEPARTMENT OF REVENUE 1,545.00 3RD QUTR PUBLIC HEALTH NURSE
SD ASSN OF ASSESSING OFFICES 300.00 DOE TRAINING
KARA SEMMLER 231.00 ATTY FEES
SERVALL UNIFORM/LINEN CO 50.31 CLEAN RUNNERS
SMALL ENGINE HOUSE 8.40 CHAINSAW PARTS
STANLEY CO SCHOOL DIST 67,094.28 DUE TO SC SCHOOL
STANLEY CO SCHOOL DIST 100.00 PETTY OFFENSE
STANLEY CO SCHOOL DIST 6,666.87 STATE FINES
STANLEY CO SCHOOL DIST 999.83 STATE PENALTIES
SUTLEYS TOWN & RANCH MARKET 18.65 GOV BLDG SUPPLIES
SHIRLEY A SWANSON 20.00 JUDICIAL WITNESS
TITZE ELECTRIC INC 72.21 FAIRGROUNDS REPAIR & MAINT
ULTRA INC 3,477.40 DOE SUPPORT CONTRACT
ULTRA INC 25.00 DOE SOFTWARE TRAINING
UNITED LABORATORIES 290.96 GOV BLDG SUPPLIES
WW TIRE SERVICE INC 692.39 TIRES PURCHASES/REPAIR
WW TIRE SERVICE INC 15.00 W&P REPAIRS
XEROX CORPORATION 193.93 COPIER LEASE & COPIES
ZANDER AUTO PARTS 1,16.12 PARTS & SUPPLIES
ZANDER AUTO PARTS 170.52 W&P SUPPLIES
SALARIES BY OFFICE: Commissioners--$ 4,134.00; Auditor--$4,787.20; Treasurer--$4,787.20; States Attorney-- $5,331.20; Custodian--$2,404.20; Director of Equalization--$2,813.50; Register of Deeds--$2,704.00;Road and Bridge,--$28,010.38; Community Health Secretary--$1,990.84; WIC Secretary--$252.36; Dakotacare, employee insurance--$12,404.48; SD Retirement System, withheld and match--$5,965.92; Electronic Transfer, FICA, Medicare and Withholding Tax--$13,448.33.
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand --$1,099.50
Checks, less than 3 days--
Petty Cash $200.00
First National Bank-- $63,548.27
MKKT. ACCT. – First National Bank $3,175,543.81
MKKT. ACCT. – American State Bank $66,869.50
SD FIT -- $6,010.18
Total -- $3,322,517.85
REGISTER OF DEEDS:
Regular fees, July 2013-- $3,669.29
Transfer fees July 2013-- $3,485.50
Treasurer and Auditor reports were presented and reviewed.
EXECUTIVE SESSION: Motion by Scott, second by Booth, to move into Executive Session for Poor Relief, SDCL 1-25-2(1) at 5:30 p.m. All voted Yea. Motion Carried. Motion by Scott, second by Booth, to reconvene into regular session at 5:59 p.m. All voted Yea. Motion Carried.
Motion by Booth, second by Scott, to pay poor relief claim #8686 in the sum of $621.00 upon confirmation that it will be the final payment. All voted Yea. Motion Carried.
HAYING LEASE: The following bids were received for a Three-year Hay Lease, to-wit: Darby Nutter $1,005.00 per year; Leland Fischer $1,600.00 per year; Jay Pearson $1,134.00 per year; Kevin Scott $1,170.00 per year, and Steve Andersen, $910.00 per year. Motion by Scott, second by Deal, to accept the bid of Leland Fischer for $1,600 per year. All voted Yea. Motion Carried.
EXECUTIVE SESSION: Motion by Scott, second by Booth, to move into Executive Session for Personnel, SDCL 1-25-2(1), at 6:10 p.m. All voted Yea. Motion Carried. Motion by Scott, second by Dennis, to reconvene into regular session at 6:29 p.m. All voted Yea. Motion Carried.
ASSISTANT DIRECTOR OF EQUALIZATION: Motion by Deal, second by Scott, to hire Ron Nagle as Assistant Director of Equalization at a wage of $13.00 per hour commencing August 12, 2013, with an evaluation after 90 days (November 10 , 2013), and provided that Ron Nagle obtain designation as a Certified Appraiser within one year (August 12, 2014). All voted Aye. Motion Carried.
SUPPLEMENTAL BUDGET HEARING: 6:30 p.m. (CDT) being the time set for hearing to consider supplementing the General Fund Budget as follows: State’s Attorney $39,688.00 salaries and related expenses, plus $812.00 professional services; prisoner maintenance $50,000.00; Coroner $5,000.00; Fairgrounds $21,000.00; Fire Fund $3,000.00; Emergency Management Fund $8,000.00 The budget supplement will amend the 2013 annual budget adopted by the Stanley County Commission as Resolution No. 2012-09 on September 20, 2012. Motion by Booth, second by Deal, to supplement the budget as set forth above. All voted Yea. Motion Carried.
Motion by Deal, second by Scott, to approve an automatic supplement to the Emergency Management Fund in the sum of $29,049.00 to reflect grant monies that were received in May 2013. All voted Yea. Motion Carried.
HIGHWAY DEPT: Discussion with Superintendent Sullivan regarding road maintenance and purchase of a new road grader, and work at the fairgrounds.
SURPLUS PROPERTY: Motion by Deal, second by Scott, to declare Auditor’s HP Compaq Tower computer surplus, which is of no value, and authorize disposal to the landfill; and to declare Auditor’s office HP 2840 laser jet printer, fairgrounds roping chute and two bucking chutes, all with values of less than $500.00, surplus with intent to sell for best offer, and if not disposed of by January 2, 2014, items may be disposed of at the landfill. All voted Yea. Motion Carried.
Rodeo proposals will be placed on the September 3, 2013, agenda.
Discussion was had regarding making all Commissioner districts at large. There will be further discussion in September.
State’s Attorney Tom P. Maher was asked to correspond with parties regarding courthouse roof leak.
Sheriff Rathbun is to get more information for the possibility of a Fed Ex drop box at the courthouse.
August 21, 2013, at 5:00 p.m. (CDT) was set for a Special Meeting to work on the budget.
ADJOURN: Motion by Booth, second by Deal, to adjourn at 8:39 p.m. (CDT). All voted Yea. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman