April 4, 2017
STANLEY COUNTY COMMISSION
April 4, 2017
The regular meeting of the Stanley County Commission was called to order at 5:03 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Scott Deal, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Director of Equalization Roger Fuller, Highway Superintendent Lee Smith, Fairgrounds Aaron Brewer, Dave Titze, Fort Pierre Fire Department Ty Odden, Stanley Post 20 American Legion Randy Slama, Reed Stoeser, Kim Hallock, Capitol Journal Kylee Whitehill, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Scott Deal, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Sonny Harrowa, second by Craig Heller, to approve March 7, 2017, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Scott Deal, to approve Claims as presented. All Voted Aye. Motion Carried.
AMERICAN MEDICAL RESPONSE INC 1237.50 MARCH 2017 SUBSIDY BILLING
AT&T MOBILITY 113.54 CELL PHONES
AVERA ST MARYS HOSPITAL 3368.47 MEDICAL CARE
AVERA MEDICAL GRP HOSPITALISTS 255.44 MEDICAL CARE
AVERA QUEEN OF PEACE HEALTH 135.90 R&B PROF SRVC
ROGER BALLEW 740.08 OVERPAID TAXES
BANK WEST 12.96 OVERPAID TAXES
TERRY BARGE 444.88 OVERPAID TAXES
GEORGE BIGGS 84.86 OVERPAID TAXES
BOTTOM LINE WELDING 112.22 R&B SUPPL
AARON BREWER 700.81 FAIRGROUNDS HEALTH INSURANCE
BUTLER MACHINERY CO 214.93 R&B SUPPL
CAPITAL AREA COUNSELING INC 280.00 MOBILE CRISIS RESPONSE
CAPITAL AREA REFUSE LLC 47.75 2/27-3/26 TRASH BILLING
WICK COMMUNICATIONS 126.28 COMM MINUTES 2/7
CATLIN'S CAR CLINIC 6824.90 2010 FORD F250
CENTRAL CULVERT SUPPLY 990.00 R&B SUPPL
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.16 OFFICE PHONES
CHANDLERS INC AUTOGLASS/RECYCL 110.50 R&B SUPPL
TRAVIS W STOUT 600.00 FAIRGROUNDS MAINT
CHRISTY LUMBER 214.62 R&B SUPPL
CHRISTY LUMBER 22.40 FAIRGROUNDS REPAIRS & MAINT
COMMUNITY YOUTH INVOLVED INC 5000.00 COUNTY CONTRIBUTION
COMMUNITY YOUTH INVOLVED INC 1666.67 APRIL 2017 SUPPORT
CONNECTING POINT 280.00 1 YR COMPREHENSIVE GATEWAY
COVE PLACE ROAD DISTRICT 500.00 COVE ROAD DISTRICT
COWBOY COUNTRY STORES PIERRE 122.31 FAIRGROUNDS MAINT
MARY CRONIN 165.00 OVERPAID TAXES
DAKOTA BUSINESS CENTER 623.68 COPIER LEASE & COPIES
VERNON DOCKTER 386.92 OVERPAID TAXES
PEGGY DOUGHERTY 887.11 TREASURER HEALTH INSURANCE
EDDIE'S TRUCK SALES 633.43 R&B REPAIRS & MAINT/SUPPL
EDDIE'S TRUCK SALES 124.79 FAIRGROUNDS REPAIRS & MAINT
EQUIPMENT BLADES INC 1622.36 R&B SUPPL
WADE FISCHER 1304.35 CRT APPT ATTRNY
FLEET SERVICES 775.77 R&B FUEL
FORT PIERRE FIRE DEPT 7500.00 2017 RESERVE FUND
FORT PIERRE FIRE DEPT 15250.00 2ND QTR PAYMENT
FORT PIERRE CITY 79.41 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2626.19 UTILITIES
FORT PIERRE CITY 80867.18 DUE TO CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 5000.00 2ND QTR PAYMENT
FOX YOUNGBERG & LEWNO PC 218.82 MENTAL ILL CRT APPT ATTRNY
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 469.72 R&B SUPPL
TYREL HALL 84.86 OVERPAID TAXES
INLAND TRUCK PARTS 248.12 R&B REPAIRS & MAINT/SUPPL
JC OFFICE SUPPLIES 13.63 R&B SUPPL
KNK BUILDERS LLC 475.05 FAIRGROUNDS REPAIRS & MAINT
PAULA KNUTSON 338.56 OVERPAID TAXES
ROBERT T KONRAD 585.36 CRT APPT ATTRNY
LEWIS & CLARK BHS 160.00 MENTAL ILL
LILA'S SEWING & EMBROIDERY 40.00 R&B SUPPL
LOCATORS & SUPPLIES INC 915.43 R&B SUPPL & MAINT
LYLE SIGNS INC 1409.42 R&B SUPPL & MAINT
LYNN'S DAKOTAMART 6.99 R&B SUPPL
THOMAS P MAHER 2745.35 MARCH 2017 EXPENSES
CURT MERRIMAN PRINTING 112.00 FAIRGROUNDS SUPPL
MICRO-FIX COMPUTERS 459.80 R&B REPAIR/SUPPL/OFFICE EQUIP
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 218.33 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 262.72 COURTHOUSE NATURAL GAS
MORRIS INC 58.68 R&B SUPPL
NORTHWEST PIPE FITTINGS INC 671.69 FAIRGROUNDS REPAIRS & MAINT
NRCA 20.00 2017 NRCA RODEO - 4TH OF JULY
JESSICA PAULSEN 53.20 CRT RPRTR
CITY OF PIERRE 110.00 MEDICAL DIRECTOR FEB 2017
PITNEY BOWES INC 151.05 POSTAGE METER LEASE
PITNEY BOWES 519.33 POSTAGE
QUILL CORPORATION 66.33 OFFICE SUPPL
ROBINS WATER CONDITIONING INC 37.20 R&B SUPPL
RUNNINGS SUPPLY INC 650.56 R&B SUPPL
RUNNINGS SUPPLY INC 168.89 FAIRGROUNDS SUPPL/REPAIRS
STANLEY COUNTY LAW ENFORCEMENT 58485.50 2ND QTR PAYMENT
STANLEY COUNTY SCHOOL DISTRICT 273305.37 DUE TO SC SCHOOL
SD BUREAU OF ADMINISTRATION 82.00 EXTENSION PHONE
SD DEPARTMENT OF REVENUE 1545.00 2ND QTR PUBLIC HEALTH NURSE
SD DEPARTMENT OF REVENUE 72180.23 MV & VITALS
SD ASSN OF COUNTY COMMISSIONER 294.00 CCPR
SD ASSN OF COUNTY COMMISSIONER 1785.10 1ST & 2ND QTR CLERP
SD ASSN OF COUNTY OFFICIALS 102.00 ROD M/P FUND
SDRA 30.00 SDRA 2017 RODEO - 4TH OF JULY
KARA SEMMLER 165.60 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 70.78 R&B MAINT
SHARPE RENTALS INC 17000.00 1998 INTERNATIONAL SANDER
DON LEE SMITH 103.00 HWY SUPERNTNDNT SHORT COURSE
STANLEY COUNTY REGISTER OF DEEDS 65.00 RE-PLAT
VERENDRYE MUSEUM 875.00 2ND QTR PAYMENT
WW TIRE SERVICE INC 3705.14 R&B REPAIRS & MAINT/SUPPL
ZANDER AUTO PARTS 339.82 R&B SUPPL
ZANDER AUTO PARTS 7.17 FAIRGROUNDS REPAIRS & MAINT
Auditor’s Account with the Treasurer:
Cash on hand – $1,096.10
Checks, less than 3 days - $30,666.65
Postage - $100.00
Petty Cash - $215.00
First National Bank - $263,881.19
MKKT Account – First National Bank - $3,398,878.57
MKKT Account – Dakota Prairie Bank - $68,789.95
SD FIT - $6,014.94
Total - $3,473,683.46
Register of Deeds:
Regular Fees March 2017 - $2,347.09
Transfer Fees March 2017 - $1,255.00
Treasurer and Auditor Report: Auditor Philena Edwards presented the Commissioners with the February Budget Expenditure Report showing each department’s expenses as of February 28, 2017, and the Outstanding Disbursements by account & budget remaining as of April 7, 2017.
The Auditor also presented the Commissioners with the completed reports for the 2016 Annual Report. The Annual Report has been sent to Legislative Audit.
Treasurer Peggy Dougherty presented the Commissioners with the March bank statement and daily cash, delinquent real estate list, real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports.
Executive Session - Care of Poor – SDCL 28-13-1: Motion by Scott Deal, second by Sonny Harrowa, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 5:09 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Dennis Booth, to reconvene at 5:12 P.M. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve Care of Poor Case #4322 in the amount of $150.00. All voted Aye. Motion Carried.
Abatements: Motion by Sonny Harrowa, second by Scott Deal, to approve abatement for Record #6998 in the amount of $1,285.00, due to house fire. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve abatement for Record #4373 in the amount of $1,844.24, due to error in assessment. All voted Aye. Motion Carried.
Highway Department: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month of March 2017. There has been a request for a ‘Slow’ sign on Frontier Road, as there are children and people walking along the road.
Motion by Craig Heller, second by Scott Deal, to approve the purchase of a WeighLog loader scale, not to exceed $7,600.00. All voted Aye. Motion Carried.
The highway department stores extra parts and supplies in one barn at the fairgrounds, except during horse racing. They have to move the parts and supplies to the shop for two months, and then take them back. Lee would like to purchase a storage container for extra parts and supplies, and have it located by the county shop.
Motion by Sonny Harrowa, second by Dennis Booth, to approve the purchase of a storage container not to exceed $2,000.00. All voted Aye. Motion Carried.
The transmission went out in the 2009 Freightliner Cascadia truck. Lee received two quotes to replace it. Lee would like to check with two mechanics to see if it would be cheaper to purchase the parts and hire an outside mechanic to fix it. The Commissioners agreed to check around, not to exceed $9,800.00.
Weed & Pest: A new 4-wheeler is needed for spraying, the last one was used for 12 years, and it has served its purpose. Motion by Scott Deal, second by Craig Heller, to purchase a 2017 Honda TRX500FE2, not to exceed $8,000.00. All voted Aye. Motion Carried.
Fort Pierre Fire Department-Reserve Fund: Ty Odden requested the fire departments reserve fund. They use these funds to repair the fire trucks and equipment, and to help purchase new equipment. Motion by Dennis Booth, second by Craig Heller, to approve $7,500.00 for Fort Pierre Fire Department. All voted Aye. Motion Carried.
Community Youth Involved Center: The Auditor spoke with Pat Duffy regarding the remodel progress of the Center. The stage is 4 feet shorter to make the kitchen area bigger and to accommodate the new walk-in cooler and freezer, which are installed. The original stage was built bigger for the Bad River Review, which consisted of around 100 people, practicing for 6 weeks for their performances.
The walls are painted, the flooring will be installed within the next two weeks. As soon as the floors are installed and ready, the new plumbing fixtures, dishwasher, and other equipment will be set in place. They have started on the new look outside. Pat applied for a Grant for new carpet and light fixtures for the Senior Center, add a coat of paint and it will be like a new building all the way through. The completion date for the Community Youth Involved Center is set for May 1, 2017.
Motion by Scott Deal, second by Sonny Harrowa, to contribute $5,000.00 to the Community Youth Involved Center, to be used where the funds are needed since the Center has not had much revenue due to the remodel project. All voted Aye. Motion Carried.
Stanley Post 20 American Legion-2017 Baseball field construction update: The Legion has talked with the City, and are hoping the City and County can assist with the water, sewer and electricity to a central location. They would like help stubbing in between the two bottom fields. The 10’ fence needed by the dug-outs is $4,000.00 and the 6’ fence in the outfield is $8,800.00. They continue to have fundraisers. They would also like assistance with graveling the parking area on the northwest section. As soon as they get the back-stop installed, the first field will be ready to play ball on this summer.
The Legion will need to get together with County Highway Superintendent Lee Smith and City Utility Superintendent Vern Thorson to figure out what is needed for water, sewer and electricity. Randy Slama will give Tom P. Maher a construction plan for the next phase of the lease agreement. The County will lay the gravel for the parking area.
Fairgrounds: Aaron Brewer replaced a hydrant by the blue barn that had been leaking. Put in a 2” pipe and a sump pump to pump out the ground water, it had been leaking for quite a while, the ground was saturated. While the horse racers are occupying the grounds, Aaron will haul 3 loads of manure away on Mondays. This has been working well, Aaron hasn’t had any issues with the horse racers.
Aaron laid pit rock in the low spots around the barns. A 6” pipe has been installed above the doors going to the back of the west side of the Schomer Barn to keep excess water drained away from the barn. Aaron would like to build two horse washing pads/stations on the north side of the blue barn. Will set the drain to the drainage ditch, away from the buildings. The culvert on the north side of the grounds needs to be replaced with a longer pipe and then fill in over and around it so there isn’t a big hole, it also needs to be cleaned out on a regular basis so it continues to drain.
Commissioner Iversen asked if Aaron has gotten any sponsors for the 4th of July Rodeo. Aaron stated that he has gotten a few confirmations, including radio time and 2 motel rooms. Aaron also stated that the fairgrounds will receive a $1,500.00 Tourism Grant, and he has applied for a few other Grants, but hadn’t heard anything on those yet.
Equine Events Management Internship: The County has been approached by an individual regarding an equine internship for the summer, in particular, with 4-H. Since the County Extension/4-H office administrative assistant is part-time, and hiring a summer-time assistant is not an option, this would be a positive program for the busy season.
This particular individual has been a member of 4-H for 10 years, and they have many ideas that could help improve and add to the county’s 4-H program as well as utilize the fairgrounds.
The Commissioners all agree that this would be a positive asset and asked the Auditor to check with Sully County if they would be able to assist since this individual could help with their 4-H also, and to check into the program more to see if we can make this happen.
South Dakota Statewide Radio System: The public safety radio system currently in use in South Dakota was installed from 2001-2003. As with all technology, this system has a technical shelf-life and will need to be upgraded prior to 2025. Stanley County Sheriff, Fort Pierre Fire Department and Four Corners Fire Department will need to update their radios prior to the 2025 discontinue date. The County Highway Department will not be affected by this change as they are not on the public safety radio system. If Grants are available, this will help with the cost for the departments affected.
Mosquito Control Programs-West Nile Prevention Grant: The WNV Grant is offered again this year. Stanley County received a $2,599.00 Grant in 2016 to help with mosquito control at the fairgrounds and Frontier Road. With Commissioner approval, the County will apply for the Grant for 2017.
County Board of Equalization – April 11, 2017 at 5:00 P.M.
Good Friday Closing: Stanley County Courthouse will be closed all day Friday, April 14, 2017, in observance of Good Friday.
Discussion: The County received a letter from the South Dakota State Historical Society stating the Fort Pierre American Legion Hall and Community Center, currently Verendrye Museum, will be considered by the State Historical Society Board of Trustees for nomination to the National Register of Historic Places. The Board meets April 27, 2017, in Sioux Falls.
There is a drainage issue between the high school, the new parking lot and Sansarc School. The county will need to get together with the school to resolve this issue.
Adjournment: Motion by Craig Heller, second by Scott Deal, to adjourn at 6:43 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Dana Iversen, Chairman