September 4, 2018
STANLEY COUNTY COMMISSION
September 4, 2018
The regular meeting of the Stanley County Commission was called to order at 5:05 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Emergency Management Deputy Lee Weber, Deb Schiefelbein, Fort Pierre Fire Department Rick Cronin, RDO Wade Iszler, Shane Kramme, Nick Lowrey, Capital Journal, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Dennis Booth, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Commissioner Booth requested Minutes be Amended as he was absent for the August 7, 2018 Commission Meeting. Motion by Sonny Harrowa, second by Mike Kenzy, to approve Amended August 7, 2018, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.
AIRTECH HEATING & COOLING INC 160.00 FAIRGROUNDS REPAIR & MAINT
AMERICAN MEDICAL RESPONSE INC 1237.50 AUG 2018 SUBSIDY
AT&T MOBILITY 405.05 R&B/FAIRGROUNDS CELL PHONE
AVERA ST MARYS HOSPITAL 413.28 MEDICAL CARE
BEST LAWN CARE 390.00 GOVT BLDG REPAIR & MAINT
BUTLER MACHINERY CO 4676.26 R&B SUPPL
CAPITAL AREA COUNSELING INC 1379.18 MENTALLY ILL PROF SRVCS
CAPITAL AREA REFUSE LLC 889.00 TRASH BILLING
WICK COMMUNICATIONS 529.32 OFFICE PUBLICATIONS
CAPITOL CITY FLORIST AND GIFTS 69.23 MEMORIAL
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.61 OFFICE PHONES
CHRISTY LUMBER 529.34 FAIRGROUNDS REPAIR & MAINT
WILL CLARK ELECTRICAL INC 2858.35 FAIRGROUNDS REPAIR & MAINT
COLE PAPERS INC 74630700 132.77 FAIRGROUNDS SUPPL
COMMTECH 360.00 GOVT BLDG REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.66 SEPT 2018 MONTHLY SUPPORT
COWBOY COUNTRY STORES PIERRE 33.67 DOE FUEL
DAKOTA DATA SHRED 38.75 AUDITOR REPAIR & MAINT
PEGGY DOUGHERTY 330.00 TREAS HEALTH INSURANCE
EDDIE'S TRUCK SALES 1208.21 R&B SUPPL
FLEET SERVICES 1734.90 R&B/FAIRGROUNDS FUEL
FORT PIERRE CITY 90.54 CHN/EXT COPIER LEASE & COPIES
FORT PIERRE CITY 3205.52 UTILITIES
FORT PIERRE CITY 16676.09 DUE TO CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 2718.91 HAYES SHOP UTILITIES
FOX YOUNGBERG & LEWNO PC 195.32 CRT APPT ATTRNY
ROGER A FULLER 330.00 DOE HEALTH INSURANCE
SARAH FURNIVAL 35.00 ANNUAL LIBRARY MEMBERSHP
GOLDEN WEST TECHNOLOGIES 2986.22 GOVT BLDG REPAIR & MAINT
GOLDEN WEST TELECOMMUNICATIONS 334.04 E911
GRIMM'S PUMP & INDUSTRIAL SUPP 168.68 R&B SUPPL/REPAIR & MAINT
GROSSENBURG IMPLEMENT OF PIERR 966.87 R&B SUPPL
ALEXIS GUILD 100.00 FAIRGROUNDS
BRET HANSON 40.00 STALLING REFUND
KAYCEE HANSON 40.00 STALLING REFUND
DARCI HARPER 40.00 STALLING REFUND
DAWN HILGENKAMP 80.00 STALLING REFUND
HOGEN'S HARDWARE HANK 485.28 FAIRGROUNDS REPAIR & MAINT
HUGHES COUNTY FINANCE OFFICE 3440.00 JAIL BILL JULY 2018
CASSY HUNTER 40.00 STALLING REFUND
INLAND TRUCK PARTS 236.33 R&B SUPPL
SOREN J IVERSEN 460.00 FAIRGROUNDS
JC OFFICE SUPPLIES 49.68 EXTENSION SUPPL
JENNER EQUIPMENT COMPANY 119.17 R&B SUPPL/REPAIR & MAINT
JOSIE KENNEDY 180.00 FAIRGROUNDS
LARRY'S PLUMBING LLC 5364.00 FAIRGROUNDS REPAIR & MAINT
LEWIS & CLARK BHS 160.00 MENTALLY ILL PROF SRVCS
LINCOLN COUNTY 90.00 MENTALLY ILL PROF SRVCS
LYNN'S DAKOTAMART 281.55 FAIRGROUNDS REPAIR & MAINT
M & R SIGNS 50.00 P&Z MISC
THOMAS P MAHER 3153.74 AUGUST EXPENSES
MARCO 374.46 OFFICE COPIER/COPIES
DAVE MARONE 80.00 STALLING REFUND
MATT MCCORMICK 40.00 STALLING REFUND
MENARDS - PIERRE 304.13 FAIRGRNDS/GOV BLDG/R&B SUPPL
ANUAR MEZA SOTO 35.00 COURT REPORTER
MICRO-FIX COMPUTERS 80.00 TREAS REPAIR & MAINT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD SCANNER RENTAL
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 18.16 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 52.08 COURTHOUSE NATURAL GAS
TOBY MOODY 80.00 STALLING REFUND
MORENO LEE & BACHAND PC 47.00 MENTALLY ILL PROF SRVCS
NAPA 61.59 R&B SUPPL
BONNIE NICKELS 55.00 WIC TRAVEL REIMB
TERRY PERFECT 16.67 MV REFUND
DARLIS D PERRY 360.00 BLOOD TEST
TAWNE PIEPER 40.00 STALLING REFUND
CITY OF PIERRE 6245.33 JULY MED DIRCTOR/E911 3RD QTR
PITNEY BOWES 201.23 OFFICE POSTAGE
POWERPLAN 91.16 R&B SUPPL/REPAIR & MAINT
QUILL CORPORATION 1798.03 OFFICE SUPPL
JERRY RADA 330.00 R&B HEALTH INSURANCE
KORY RAYHILL 40.00 STALLING REFUND
ROBINS WATER CONDITIONING INC 32.10 R&B SUPPL
TONI RUFF 1200.00 FAIRGROUNDS
RUNNINGS SUPPLY INC 292.21 R&B SUPPL
RUNNINGS SUPPLY INC 1138.33 FAIRGROUNDS REPAIR & MAINT
BRAD A SCHREIBER 599.25 CRT APPT ATTRNY
SD ASSN OF COUNTY COMMISSIONER 1295.00 FALL CONVENTION
SD ASSN OF COUNTY OFFICIALS 140.00 ROD M/P FUND
SD BUREAU OF ADMINISTRATION 75.59 OFFICE PHONE
SD DEPT OF CORRECTIONS 379.19 GOVT BLDG/FAIRGRNDS MAINT
SD DEPARTMENT OF REVENUE 205.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 122039.28 MV/VITALS/MENTAL ILLNESS
SD FEDERAL PROPERTY AGENCY 291.00 R&B SUPPL
SD FEDERAL PROPERTY AGENCY 450.00 FAIRGROUNDS EQUIP/MAINT
SD TREASURER 3183.59 SD STATE SALES TAX
SHERRI SELBY 80.00 STALLING REFUND
SERVALL UNIFORM/LINEN CO 74.10 R&B REPAIR & MAINT
SERVALL UNIFORM/LINEN CO 19.98 GOVT BLDG SUPPL
SIOUX NATION OF FORT PIERRE 144.00 FAIRGROUNDS REPAIR & MAINT
SHELLY STANLEY 80.00 FAIRGROUNDS
STANLEY COUNTY SCHOOL DISTRICT 25794.01 DUE TO SC SCHOOL
STATE OF SOUTH DAKOTA 107662.91 FEMA/WAR CREEK RD
TITAN MACHINERY 884.02 R&B SUPPL/REPAIR & MAINT
TRANSOURCE 188.92 R&B SUPPL/REPAIR & MAINT
WALMART COMMUNITY 57.94 EXTENSION SUPPL
WALMART COMMUNITY 66.46 CHN/R&B SUPPL
WENDELL APPRAISAL SERVICES 200.00 COUNTY SHOP APPRAISAL
LISA WENDT 80.00 STALLING REFUND
CHRISTI WESTPHAL 40.00 STALLING REFUND
WHEELHOUSE PLUMBING INC 346.00 FAIRGROUNDS REPAIR & MAINT
WW TIRE SERVICE INC 504.67 R&B SUPPL/REPAIR & MAINT
YELLOW PAGE DIRECTORY SVS INC 365.00 R&B YELLOW PAGE AD
ZANDER AUTO PARTS 191.92 R&B SUPPL
ZANDER AUTO PARTS 149.46 FAIRGROUNDS REPAIR & MAINT
Auditor’s Account with the Treasurer:
Cash on hand – $2,470.46
Checks, less than 3 days - $13,331.07
Postage - $100.00
Petty Cash - $215.00
First National Bank - $72,906.32
MKKT Account – First National Bank - $3,917,574.03
MKKT Account – Dakota Prairie Bank - $69,599.81
SD FIT - $6,078.86
Total - $3,993,252.70
Register of Deeds:
Regular Fees August 2018 - $2,465.06
Transfer Fees August 2018 - $2,057.50
Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with Treasurers report, August bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts, (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of July 31, 2018, and the Outstanding Disbursements by account & budget remaining as of August 31, 2018. Absentee voting begins September 21, 2018 for the General Election.
Emergency Management – Local Emergency Operational Plan: Deputy Lee Weber informed the Commission that the Local Emergency Operational Plan is near completion. The County will receive a copy once it is finalized.
Verendrye Museum Update: Deb Schiefelbein thanked the Commission for their continued support. They had a very good BBQ Fundraiser during Fort Pierre Trader Days in August, and the Museum is planning to do it again next year along with the trail rides. All the fundraisers help with expenses for the museum.
Habitat for Humanity has offered to bring a group of volunteers to do repairs to the Sansarc School. Work on the old jail is slow, but the Museum is hoping to have it fixed up by early season next year. The Museum staff have been inventorying and cleaning.
Fairgrounds: Scott Deal is working on a proposal to present to the High School Rodeo Association to host the High School Finals Rodeo in Stanley County. There were 568 stalls for 4-H Finals but the High School Finals are not as big. Scott stated that the electrical hook-ups need to be updated.
Signage – The design of the signage for the west side of the Grandstand has been determined. Before the 4x160 foot sign is put in place, rain gutters, downspouts and snow gates need to be installed. Scott will get quotes for gutters, the sidewalk and a breezeway.
4th of July Rodeo – 2018 4th of July Rodeo final tally is $2,868.00 in the red. Scott is working on other events to add to the traditional rodeo to hopefully bring more people to fill the bleachers.
RDO: Wade Iszler presented the Commissioners with a bit of a different proposal for a 2019 John Deere 772G Motor Grader from the August 2018 meeting proposal. Unfortunately, the interest rate raised a bit, but the dealer incentives are better.
Motion by Craig Heller, second by Sonny Harrowa, to accept RDO quote for 2019 John Deere 772GP Motor Grader and approve Wade Iszler to submit the order. All voted Aye. Motion Carried.
The Commissioners will finalize the purchase procedure during the September 25, 2018 meeting.
Highway Department: Lee Smith presented the Commissioners with a report of work performed for the month of August, 2018, which includes hauling and laying gravel on multiple roads, weed control, mowing ditches, clean out cattle guard, dust control on Bad River Road and cleaning out box culvert for bridge inspection on Bad River Road. The Highway Department hauled 135 loads of dirt and debris from the box culvert totaling 2,025 ton.
Bad River Road – SDDOT Agreement #6792 – Federal Aid Bridge Replacement Program Resolution: Motion by Mike Kenzy, second by Dennis Booth, to approve Federal Aid Bridge Replacement Program Resolution. All voted Aye. Motion Carried.
Bad River Road – MAG Treatment: Lee Smith informed the Commissioners that the next treatment should be done in November.
CenturyLink Right of Way Occupancy Permit - CenturyLink is laying cable under the public highway located at Sections 33 & 34, Township 6 North, Range 30 East and between Sections 3 & 4 and Sections 9 & 10, Township 5 North, Range 30 East, B.H.M. lying South of County Road 1806 and North of Cut Across Road.
Motion by Dennis Booth, second by Sonny Harrowa, to approve Right of Way Occupancy Utility Permit for CenturyLink to place telephone cable across or under Cut Across Road and Bad River Road. All voted Aye. Motion Carried.
Surplus: Motion by Craig Heller, second by Dennis Booth, to surplus scrap metal and old culverts with a value of $1,500.00, two 1990 Drake Co. Pup trailers with a value of $3,000.00 each and a 2012 John Deere 772 motor grader with a value of $111,500.00. Total amount of surplus $119,000.00. All voted Aye. Motion Carried.
New Hire – Highway Department: Motion by Craig Heller, second by Sonny Harrowa, to approve new hire of Keenan Fischer, truck driver/equipment operator/weed control, starting pay of $17.40 with two (2) 50¢ wage increases, one at 6 months, with supervisor approval, providing in the process of or acquired CDL and applicators license, and at 12 months, with supervisor approval, plus any cost of living increase approved by Commissioners for all county employees. All voted Aye. Motion Carried.
Rapid City, Pierre & Eastern Railroad – Statement of Support: The Federal Railroad Administration published a Notice of Funding Opportunity for the Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant program. A primary area of focus for this round of CRISI is to improve rail infrastructure and service in rural areas.
The Rapid City, Pierre & Eastern Railroad is a significant part of the overall economic foundation of South Dakota. It plays a very important part of providing freight transportation services across western South Dakota, through a region known as “West River”. RCP&E is requesting full support to this grant request.
Motion by Sonny Harrowa, second by Craig Heller, to accept and approve Chairman Iversen to sign the Statement of Support. All voted Aye. Motion Carried.
Budget: The meeting to set the 2019 annual budget has been scheduled for Tuesday, September 25, 2018.
County Shop: Resolution 2018-09 – Stanley County Highway Department Shop – 712 Buffalo Road
Motion by Dennis Booth, second by Craig Heller, to approve Chairman Iversen to sign Resolution 2018-09 Stanley County Highway Shop 712 Buffalo Road. All voted Aye. Motion Carried.
Stanley County Highway Department Shop – Buffalo Road
WHEREAS, the County has willingness and ability to purchase a shop property for the ongoing operation of the Stanley County Highway Department, in furtherance of the maintenance of the Stanley County public highway system.
WHEREAS, the Board of Commissioners, in the exercise of its due diligence, has considered the circumstances, including nature and value of the subject property, the current financial resources and needs of the County, alternatives to such purchase, and having also considered the public comment of its citizens and taxpayers, along with comments and submissions of the Stanley County Highway Superintendent and other County officials and agents, and others, and having carefully reviewed the purchase agreement and related documents, finds it advisable and proper to now authorize the Chairman to purchase a certain shop property for the sum of $1,250,000 in the name of and for Stanley County, South Dakota.
NOW THEREFORE BE IT RESOLVED that the Stanley County Board of Commissioners hereby authorizes and directs the Commission Chairman to execute the Real Estate Purchase Agreement and Exchange Escrow Agreement and legally bind Stanley County, a subdivision of the State of South Dakota to all terms and conditions contained therein, concerning the purchase of a county highway shop property from Kenneth and Cheryl Brull, described as:
Lot 2 and Lot 3 of A-1 Development Subdivision, a Re-Plat of Lots 2B and 2C, Maher Addition, City of Fort Pierre, Stanley County, South Dakota, according to the recorded plat thereof subject only to easements, right of ways, covenants, restrictions and reservations of record.
The Chairman is also authorized to execute any and all documents necessary to complete this real property transfer and to effect the intended IRC 1031 exchange; including, but not limited to, an Assignment, Identification of Exchange Property Under Internal Revenue Code Acknowledgement of Receipt of Copy of Assignment, Identification of Exchange Property Under Internal Revenue Code § 1031(a)(3)(A), and Notice of Assignment.
Dated this 4th day of September, 2018.
STANLEY COUNTY, SOUTH DAKOTA
DANA IVERSEN, Chairman
Stanley County Commission
Philena Burtch, Auditor
Upcoming Workshops: County Officials Fall Convention – Annual Assessor School – Coroner Training
Adjournment: Motion by Craig Heller, second by Sonny Harrowa, to adjourn at 7:43 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Burtch, Auditor Dana Iversen, Chairman