October 7, 2014



OCTOBER 7, 2014


The regular meeting of the Stanley County Commission was called to order at 5:08 p.m. (CDT) by Chairman Scott with Commissioners Dennis Booth, Scott Deal, Sonny Harrowa, and Dana Iversen.  Others in attendance were Auditor Karen Sharp, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Emergency Management Director Rob Fines, Highway Superintendent Kelly McCollam, Fairgrounds Manager Brenton Crane, Craig Heller, James Roberts, Nancy Lemieux, Charles Poches, Jr., Michelle Lopour, Roxanne Heezen, Brad Lawrence and Ron Nagle. The meeting commenced with the recitation of the Pledge of Allegiance.


AGENDA:  Motion by Booth, second by Harrowa, to approve the Agenda.  All Voted Aye.  Motion Carried.


MINUTES:  Motion by Deal, second by Harrowa, to approve the September 2nd minutes with the following changes and additions, to-wit:  change Wak Pak Sica to Wakpa Sica and add Sonny Harrowa as being in attendance.  All Voted Aye.  Motion Carried.  Motion by Harrowa, second by Deal, to approve the September 10, 2014, minutes.  All Voted Aye.  Motion Carried.  Motion by Booth, second by Deal, to approve the September 17, 2014, minutes.  All Voted Aye.  Motion Carried.  Motion by Harrowa, second by Deal, to approve the Minutes of September 24, 2014.  All Voted Aye.  Motion Carried.


Treasurer and Auditor reports were reviewed.


CLAIMS:  Motion by Deal, second by Harrowa, to approve Claims as presented.  All Voted Aye. Motion Carried.


AIRTECH HEATING & COOLING INC                                                       395.00  REPAIRS

AL'S METAL WORK INC                                                                                 164.99  PARTS            

AMERICAN MEDICAL RESPONSE INC                                                1,237.50  MONTHLY SUBSIDY       

AT&T MOBILITY                                                                                              144.18  CELL PHONES                  

AVERA ST MARYS HOSPITAL                                                                     681.73  MENTAL ILL

BEST LAWN CARE                                                                                            205.00  GOV BLDG MAINT                

BLACKBURN & STEVENS PROF LLC                                         256.57  MENTAL ILL                   

BOTTOM LINE WELDING                                                                               115.00  WELDING

BUTLER MACHINERY CO                                                                             101.38  CAT FILTERS                  

CAPITAL AREA REFUSE LLC                                                                           62.75  TRASH BILLING      

WICK COMMUNICATIONS                                                                           952.49  MINUTES         

CATLIN'S CAR CLINIC                                                                                     449.10  DOE REPAIRS                  

CENTURYLINK                                                                                                     85.28  4-CORNERS REPEATER           

CENTURYLINK                                                                                                   240.85  OFFICE PHONES                

CHRISTY LUMBER                                                                                4.54  SHOP SUPPLIES                

CHRISTY LUMBER                                                                                            333.48  FAIRGROUNDS

DENISE CODY                                                                                                        15.00  MENTAL ILL                   

COLE PAPERS INC       74630700                                                                    410.49  FAIRGROUNDS         

COMMTECH                                                                                                        320.00 REPAIRS

COMMUNICATIONS CENTER INC                                                727.63  E&D EQUIPMENT                

COMMUNITY YOUTH INVOLVED, INC.                                                   1,666.66  OCTOBER SUPPORT      

COWBOY COUNTRY STORES PIERRE                                                           32.38 GAS                    

DEUCEZ WILD REPAIR & CUSTOMS                                        1,423.18  REPAIRS    

DIAMOND MOWERS INC                                                                                  371.43  PARTS FOR MOWER   

DS SOLUTIONS INC                                                                                           175.00  ELECTION EXPENSES            

EDDIE'S TRUCK SALES                                                                                  1,131.15 REPAIRS             

ELECTION SYSTEMS & SOFTWARE                                                      596.33  ELECTION SUPPLIES            

ENVIROTECH                                                                                                      602.09 FAIRGROUNDS

WADE FISCHER                                                                                          498.50  CRT APPT ATTORNY                  

FLEET SERVICES                                                                                            2,234.19  GASOLINE                     

FORT PIERRE FIRE DEPT                                                            14,962.50  4TH-QTR PAYMENT              

FORT PIERRE CITY                                                                                             17.77  CHN COPIER LEASE & COPIES    

FORT PIERRE CITY                                                                                         2,324.61  UTILITIES

FORT PIERRE CITY                                                                                         8,665.81  DUE CITY

FOUR CORNERS FIRE DEPTMENT                                                             4,662.50  4TH QTR PAYMENT              

GOLDEN WEST TELECOMMUNICATIONS                                                 334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                                                      234.42  OIL FILTERS-2010 JD BLADE

DAVID K HANSEN                                                                                                  20.00  SUBPOENA    

HOGEN'S HARDWARE HANK                                                                              7.56  SHOP KEYS                    

HOGEN'S HARDWARE HANK                                                                              46.33  SUPPLIES              

HUGHES COUNTY FINANCE OFFICE                                                             400.00  JUVENILE JAIL                

HURKES IMPLEMENT CO                                                                                251.60  EQUIPMENT           

INLAND TRUCK PARTS                                                                                       43.17  MISC PARTS                   

JC OFFICE SUPPLY                                                                                               34.98  TREASURER SUPPLY             

JIM HAWK TRUCK TRAILERS INC                                                                893.72  TRUCK PARTS

ROBERT T KONRAD                                                                                            495.35  CRT APPT ATTY                     

LARRY'S PLUMBING LLC                                                                              4,380.00  FAIRGROUNDS

LUCY LEWNO                                                                                                         150.49  MENTAL ILL                   

BRENDA LOUNSBURY                                                                                      180.00  BLOOD ALCOHOL TESTS           

THOMAS P MAHER                                                                                          3,138.62  MONTHLY EXPENSES

MARSHALL & SWIFT/BOECKH LLC                                            1,270.95  DOE SUPPLIES                 

MICRO-FIX COMPUTERS                                                                                      60.00  COMPUTER SERVICE             

MICRO-FIX COMPUTERS                                                                                2,736.95  EQUIPMENT                

MICROFILM IMAGING SYSTEMS INC                                                            375.00  ROD EQUIP RENTAL             

MID DAKOTA VEGETATION MNGT                                            6,020.96  WEED & PEST SUPPLIES         

MIDCONTINENT COMMUNICATION                                                               217.30  OFFICE INTERNET              

MIDWEST COOPERATIVES                                                                             28,706.37  DYED FUEL                    

MONTANA-DAKOTA UTILITIES CO                                                    33.17  NATURAL GAS  

MORRIS INC                                                                                                              532.50  COMMERICAL REFUND

NACO                                                                                                            450.00 MEMBERSHIP DUES

OCWEN LOAN SERVICING LLC                                                               1,060.17  OVERPAID TAXES               

DARLIS D PERRY                                                                                           360.00  BLOOD ALCOHOL TESTS          

PITNEY BOWES INC                                                                                            136.95  POSTAGE METER RENTAL         

PITNEY BOWES                                                                                                        251.15  POSTAGE                      

QUILL CORPORATION                                                                         1,570.97  TREAS SUPPLY

RETRIEVER LLC                                                                                                16,000.00  TRACTOR/GRADER EQUIP       

RUNNINGS SUPPLY INC                                                                          542.20 PARTS-SUPPLIES     

STANLEY COUNTY LAW ENFORCEMENT                                                   52,600.00  4TH QTR PAYMENT              

STANLEY COUNTY TREASURER                                                            15.00  ADMINISTRATIVE FEE           

BRAD A SCHREIBER                                                                               171.46  CRT APPT ATTY

SD ASS’N OF COUNTY OFFICIALS                                                                         172.00  DUE COUNTY ASSOC

SD BUREAU OF ADMINISTRATION                                                        92.27  OFFICE PHONES

SD DEPT OF LEGISLATIVE AUDITS                                                                14,845.35  2012-2013 AUDIT        

SD DEPARTMENT OF REVENUE                                                                        1,545.00  HEALTH NURSE  

SD DEPTMENT OF REVENUE                                                                                  350.00  ALCOHOL BLOOD TESTS

SD DEPT OF REVENUE                                                                                          49,357.03  MV & VITALS       

SD DEPT OF CORRECTIONS                                                                                     399.23  FAIRGROUNDS

SERVALL UNIFORM/LINEN CO                                                                               128,34  SUPPLY            

SHANE'S PHARMACY                                                                                    55.73  PRISONER MEDICAL

KAREN SHARP                                                                                                                 11.75  POSTAGE                      

SIOUX NATION OF FT PIERRE                                                                             24,880.98  SCHOMER BARN  

STANLEY COUNTY SCHOOL DIST                                                                   23,019.96  DUE TO SC SCHOOL       

SUTLEYS TOWN & RANCH MARKET                                                                        14.18  GOV BLDG SUPPLIES            

KAREN SWANDA                                                                                                             15.00  MENTAL ILL                   

SHIRLEY A SWANSON                                                                                        640.24  STATE HLS CONF 

TODDS ELECTRIC SERVICE INC                                                                       139.50  FAIRGROUNDS

ULTRA INC                                                                                                             405.00  RENEWAL ENDPOINT

MONA WEIGER                                                                                                       64.60  COURT REPORTER

CHAUNTEL WRIGHT                                                                                                      196.86  SUBPOENA            

WW TIRE SERVICE INC                                                                              3,106.14 REPAIR-NEW TIRES        

XEROX CORPORATION                                                                                                  136.62  COPIER LEASE                 

YANKTON COUNTY SHERIFF'S DEPT                                                                          25.00  SHERIFFS FEE                 

ZANDER AUTO PARTS                                                                                                      30.07  PARTS - SUPPLIES             


SALARIES BY OFFICE: Commissioners--$4,134.00; Auditor--$5,118.09; Treasurer--$5,107.20; States Attorney-- $5,491.20; Custodian--$2,447.00; Director of Equalization--$7,132.76; Register of Deeds--$2,784.00; Road and Bridge,--$24,306.82; Community Health Secretary--$2,061.84; WIC Secretary--$261.36; Fairgrounds--$7,222.30; Weed/Pest--$653.84; Employee Health Insurance--$16,884.31; SD Retirement System, withheld and match--$72502.94; Electronic Transfer, FICA, Medicare and Withholding Tax--$14,663.32.


AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

September,  2014                                                                                                                                                                     

Cash on hand --$821.50

Checks, less than 3 days-- $49,039.52                                                                                                                                                                               Petty Cash -- $215.00                                                                                                                   

First National Bank -- $69,403.74                                                    

MKKT. ACCT. – First National Bank  $3,120,408.79                                                                                       

MKKT. ACCT. – Dakota Prairie Bank  $67,385.50                                                                    

SD FIT -- $6,011.93                                                                                                           

Bad Checks --  $458.55

Total -- $3,313,744.53                                                                         


REGISTER OF DEEDS:                                                                                                                      

Regular Fees September 2014 -- $2,473.29                                                                                                                       

Transfer Fees September 2014 -- $348.50                  


AUTO TRANSFER:  Motion by Deal, second by Iversen, to adopt an unanticipated expenditure reimbursement supplemental budget per SDCL 7-21-20.1 for an unanticipated federal grant as follows:  Expenditure:  General Fund – Weed and Pest – Supplies (101-615-426) $14,489.87; Means of Finance:  General Fund – Weed and Pest Fees (101-0-348.10) $14,489.87.


DOE VEHICLE REPAIR:  Reviewed repair quote for Ford Escape.  Motion by Iversen, second by Deal, for James Roberts to obtain three (3) repair quotes and have the repairs done by repair shop giving the lowest quote.  All Voted Aye.  Motion Carried.


FEMA De-obligation – City of Fort Pierre:  Roxanne Heezen, Fort Pierre Finance Officer, appeared and gave further explanation for the City’s request for reimbursement due to overpayment.  Motion by Booth, second by Harrowa to repay the City of Fort Pierre in the sum of $17,928.43.  All Voted Aye.  Motion Carried.


CONTINGENCY TRANSFER:  Motion by Booth, second by Harrowa, for a contingency transfer from Commissioners Contingency to Road and Bridge Construction in the sum of $17,928.43.  All Voted Aye.  Motion Carried.

RESOLUTION 2014 – 16

Whereas, SDCL 7-21-32.3, provides that the Board of County Commissioners may adopt a transfer appropriations from the contingency budget to other appropriations which are insufficient, the following contingency transfer shall be approved and adopted by the Board of County Commissioners of Stanley County SD, this 7th day of October, 2014.  Contingency Transfer:  Expenditure:  201-311-425.10 (Road and Bridge Construction) $17,983.43; Means of Finance:  101-112-429 (Commissioners Contingency) $17,983.43.  All Voted Aye.  Motion Carried.

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen Sharp, Auditor                                            Brian Scott, Chairman


ELECTION HELP:  Motion by Iversen, second by Booth, to authorize Auditor Sharp to hire an individual to work through the election on a part-time basis.  All Voted Aye.  Motion Carried.


Motion by Iversen, second by Harrowa, to recess into Executive Session for Personnel, SDCL 1-25-2(1) at 6:26 p.m. (CDT).  All Voted Aye.  Motion by Deal, second by Iversen to reconvene at 7:04 p.m. (CDT).  All Voted Aye.  Motion Carried.


RESIGNATION:  Motion by Iversen, second by Harrowa, to accept the resignation of Ron Nagle as Director of Equalization upon receipt of a resignation letter and keys.  All Voted Aye.  Motion Carried.


ABATEMENT:  Motion by Iversen, second by Deal, to abate Michael McClelland taxes (Record 8956) in the sum of $1,670.28.  All Voted Aye.  Motion Carried.


PROPETY VALUATION – CHARLES POCHES, JR:  Discussion was had with Charles Poches, Jr., regarding his property valuation and taxes.  James Roberts, Acting Director of Equalization, will reassess the property in the next few days.


EMERGENCY MANAGEMENT:  Rob Fines and Sonny Harrowa will attend the Homeland Security grant meeting in Gettysburg on October 14, 2014.

ELEVATOR LIFT:  Motion by Booth, second by Deal, to authorize Chairman Scott to sign the agreement with Hahn Engineering for the Preparation of Construction Drawings and Bid Documents for the installation of a three-stop, two-door elevator upon the approval of State’s Attorney Tom P. Maher.  All Voted Aye.  Motion Carried.


FAIRGROUNDS:  Fairgrounds Manager Brenton Crane submitted his two-week notice of resignation, effective October 17, 2014.  The Commissioners expressed their disappointment that Crane was resigning and also commended Crane for the work he has done at the fairgrounds since his employment.  Motion by Iversen, second by Harrowa, to accept the resignation of Brenton Crane.  Booth, Deal, Harrowa, Iversen Voted Aye.  Scott Voted Nay.  Motion Carried.


HIGHWAY:  Highway Superintendent McCollam gave the monthly reported/daily log of activities done by the Highway Department in September.  A Weed and Pest grant application had been received October 7, 2014, and McCollam is planning a weed and pest board meeting before the November commission meeting.


Motion by Iversen, second by Harrowa, to authorize Chairman Scott to sign the Beadle County Juvenile Detention Center Agreement.  All Voted Aye.  Motion Carried.


FLU SHOTS:  Motion by Booth, second by Deal, for the County to pay for flu shots for county employees at $25.00 per shot at the County Health Nurse office.  Booth, Deal, Harrowa, Iversen Voted Aye.  Scott Voted Nay.  Motion Carried.


Due to the General Election being held on November 4, 2014, the next regular commission meeting and election canvass will be Thursday, November 56, 2014, at 5:00 p.m. (CST).


WI FI:  Motion by Booth, second by Harrowa, to have two additional Wi Fi modems installed in the courthouse at a cost of $320.00 for two.  Booth, Deal, Harrowa and Iversen Voted Aye.  Scott Voted Nay.  Motion Carried.


ADJOURN:  Motion by Harrowa, second by Booth, to adjourn at 7:45 p.m. (CDT).  All Voted Aye.  Motion Carried.


ATTEST:                                                              STANLEY COUNTY BOARD OF COMMISSIONERS




____________________________________     __________________________________________________

Karen Sharp, Auditor                                           Brian Scot, Chairman










Physical address

Stanley County Courthouse
08 E 2nd Avenue
Fort Pierre SD 57532

Mailing Address

Stanley County Courthouse
Auditors Office
PO Box 595
Fort Pierre SD 57532