October 7, 2014
STANLEY COUNTY COMMISSION
OCTOBER 7, 2014
The regular meeting of the Stanley County Commission was called to order at 5:08 p.m. (CDT) by Chairman Scott with Commissioners Dennis Booth, Scott Deal, Sonny Harrowa, and Dana Iversen. Others in attendance were Auditor Karen Sharp, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Emergency Management Director Rob Fines, Highway Superintendent Kelly McCollam, Fairgrounds Manager Brenton Crane, Craig Heller, James Roberts, Nancy Lemieux, Charles Poches, Jr., Michelle Lopour, Roxanne Heezen, Brad Lawrence and Ron Nagle. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Booth, second by Harrowa, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Deal, second by Harrowa, to approve the September 2nd minutes with the following changes and additions, to-wit: change Wak Pak Sica to Wakpa Sica and add Sonny Harrowa as being in attendance. All Voted Aye. Motion Carried. Motion by Harrowa, second by Deal, to approve the September 10, 2014, minutes. All Voted Aye. Motion Carried. Motion by Booth, second by Deal, to approve the September 17, 2014, minutes. All Voted Aye. Motion Carried. Motion by Harrowa, second by Deal, to approve the Minutes of September 24, 2014. All Voted Aye. Motion Carried.
Treasurer and Auditor reports were reviewed.
CLAIMS: Motion by Deal, second by Harrowa, to approve Claims as presented. All Voted Aye. Motion Carried.
AIRTECH HEATING & COOLING INC 395.00 REPAIRS
AL'S METAL WORK INC 164.99 PARTS
AMERICAN MEDICAL RESPONSE INC 1,237.50 MONTHLY SUBSIDY
AT&T MOBILITY 144.18 CELL PHONES
AVERA ST MARYS HOSPITAL 681.73 MENTAL ILL
BEST LAWN CARE 205.00 GOV BLDG MAINT
BLACKBURN & STEVENS PROF LLC 256.57 MENTAL ILL
BOTTOM LINE WELDING 115.00 WELDING
BUTLER MACHINERY CO 101.38 CAT FILTERS
CAPITAL AREA REFUSE LLC 62.75 TRASH BILLING
WICK COMMUNICATIONS 952.49 MINUTES
CATLIN'S CAR CLINIC 449.10 DOE REPAIRS
CENTURYLINK 85.28 4-CORNERS REPEATER
CENTURYLINK 240.85 OFFICE PHONES
CHRISTY LUMBER 4.54 SHOP SUPPLIES
CHRISTY LUMBER 333.48 FAIRGROUNDS
DENISE CODY 15.00 MENTAL ILL
COLE PAPERS INC 74630700 410.49 FAIRGROUNDS
COMMTECH 320.00 REPAIRS
COMMUNICATIONS CENTER INC 727.63 E&D EQUIPMENT
COMMUNITY YOUTH INVOLVED, INC. 1,666.66 OCTOBER SUPPORT
COWBOY COUNTRY STORES PIERRE 32.38 GAS
DEUCEZ WILD REPAIR & CUSTOMS 1,423.18 REPAIRS
DIAMOND MOWERS INC 371.43 PARTS FOR MOWER
DS SOLUTIONS INC 175.00 ELECTION EXPENSES
EDDIE'S TRUCK SALES 1,131.15 REPAIRS
ELECTION SYSTEMS & SOFTWARE 596.33 ELECTION SUPPLIES
ENVIROTECH 602.09 FAIRGROUNDS
WADE FISCHER 498.50 CRT APPT ATTORNY
FLEET SERVICES 2,234.19 GASOLINE
FORT PIERRE FIRE DEPT 14,962.50 4TH-QTR PAYMENT
FORT PIERRE CITY 17.77 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2,324.61 UTILITIES
FORT PIERRE CITY 8,665.81 DUE CITY
FOUR CORNERS FIRE DEPTMENT 4,662.50 4TH QTR PAYMENT
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 234.42 OIL FILTERS-2010 JD BLADE
DAVID K HANSEN 20.00 SUBPOENA
HOGEN'S HARDWARE HANK 7.56 SHOP KEYS
HOGEN'S HARDWARE HANK 46.33 SUPPLIES
HUGHES COUNTY FINANCE OFFICE 400.00 JUVENILE JAIL
HURKES IMPLEMENT CO 251.60 EQUIPMENT
INLAND TRUCK PARTS 43.17 MISC PARTS
JC OFFICE SUPPLY 34.98 TREASURER SUPPLY
JIM HAWK TRUCK TRAILERS INC 893.72 TRUCK PARTS
ROBERT T KONRAD 495.35 CRT APPT ATTY
LARRY'S PLUMBING LLC 4,380.00 FAIRGROUNDS
LUCY LEWNO 150.49 MENTAL ILL
BRENDA LOUNSBURY 180.00 BLOOD ALCOHOL TESTS
THOMAS P MAHER 3,138.62 MONTHLY EXPENSES
MARSHALL & SWIFT/BOECKH LLC 1,270.95 DOE SUPPLIES
MICRO-FIX COMPUTERS 60.00 COMPUTER SERVICE
MICRO-FIX COMPUTERS 2,736.95 EQUIPMENT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIP RENTAL
MID DAKOTA VEGETATION MNGT 6,020.96 WEED & PEST SUPPLIES
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MIDWEST COOPERATIVES 28,706.37 DYED FUEL
MONTANA-DAKOTA UTILITIES CO 33.17 NATURAL GAS
MORRIS INC 532.50 COMMERICAL REFUND
NACO 450.00 MEMBERSHIP DUES
OCWEN LOAN SERVICING LLC 1,060.17 OVERPAID TAXES
DARLIS D PERRY 360.00 BLOOD ALCOHOL TESTS
PITNEY BOWES INC 136.95 POSTAGE METER RENTAL
PITNEY BOWES 251.15 POSTAGE
QUILL CORPORATION 1,570.97 TREAS SUPPLY
RETRIEVER LLC 16,000.00 TRACTOR/GRADER EQUIP
RUNNINGS SUPPLY INC 542.20 PARTS-SUPPLIES
STANLEY COUNTY LAW ENFORCEMENT 52,600.00 4TH QTR PAYMENT
STANLEY COUNTY TREASURER 15.00 ADMINISTRATIVE FEE
BRAD A SCHREIBER 171.46 CRT APPT ATTY
SD ASS’N OF COUNTY OFFICIALS 172.00 DUE COUNTY ASSOC
SD BUREAU OF ADMINISTRATION 92.27 OFFICE PHONES
SD DEPT OF LEGISLATIVE AUDITS 14,845.35 2012-2013 AUDIT
SD DEPARTMENT OF REVENUE 1,545.00 HEALTH NURSE
SD DEPTMENT OF REVENUE 350.00 ALCOHOL BLOOD TESTS
SD DEPT OF REVENUE 49,357.03 MV & VITALS
SD DEPT OF CORRECTIONS 399.23 FAIRGROUNDS
SERVALL UNIFORM/LINEN CO 128,34 SUPPLY
SHANE'S PHARMACY 55.73 PRISONER MEDICAL
KAREN SHARP 11.75 POSTAGE
SIOUX NATION OF FT PIERRE 24,880.98 SCHOMER BARN
STANLEY COUNTY SCHOOL DIST 23,019.96 DUE TO SC SCHOOL
SUTLEYS TOWN & RANCH MARKET 14.18 GOV BLDG SUPPLIES
KAREN SWANDA 15.00 MENTAL ILL
SHIRLEY A SWANSON 640.24 STATE HLS CONF
TODDS ELECTRIC SERVICE INC 139.50 FAIRGROUNDS
ULTRA INC 405.00 RENEWAL ENDPOINT
MONA WEIGER 64.60 COURT REPORTER
CHAUNTEL WRIGHT 196.86 SUBPOENA
WW TIRE SERVICE INC 3,106.14 REPAIR-NEW TIRES
XEROX CORPORATION 136.62 COPIER LEASE
YANKTON COUNTY SHERIFF'S DEPT 25.00 SHERIFFS FEE
ZANDER AUTO PARTS 30.07 PARTS - SUPPLIES
SALARIES BY OFFICE: Commissioners--$4,134.00; Auditor--$5,118.09; Treasurer--$5,107.20; States Attorney-- $5,491.20; Custodian--$2,447.00; Director of Equalization--$7,132.76; Register of Deeds--$2,784.00; Road and Bridge,--$24,306.82; Community Health Secretary--$2,061.84; WIC Secretary--$261.36; Fairgrounds--$7,222.30; Weed/Pest--$653.84; Employee Health Insurance--$16,884.31; SD Retirement System, withheld and match--$72502.94; Electronic Transfer, FICA, Medicare and Withholding Tax--$14,663.32.
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand --$821.50
Checks, less than 3 days-- $49,039.52 Petty Cash -- $215.00
First National Bank -- $69,403.74
MKKT. ACCT. – First National Bank $3,120,408.79
MKKT. ACCT. – Dakota Prairie Bank $67,385.50
SD FIT -- $6,011.93
Bad Checks -- $458.55
Total -- $3,313,744.53
REGISTER OF DEEDS:
Regular Fees September 2014 -- $2,473.29
Transfer Fees September 2014 -- $348.50
AUTO TRANSFER: Motion by Deal, second by Iversen, to adopt an unanticipated expenditure reimbursement supplemental budget per SDCL 7-21-20.1 for an unanticipated federal grant as follows: Expenditure: General Fund – Weed and Pest – Supplies (101-615-426) $14,489.87; Means of Finance: General Fund – Weed and Pest Fees (101-0-348.10) $14,489.87.
DOE VEHICLE REPAIR: Reviewed repair quote for Ford Escape. Motion by Iversen, second by Deal, for James Roberts to obtain three (3) repair quotes and have the repairs done by repair shop giving the lowest quote. All Voted Aye. Motion Carried.
FEMA De-obligation – City of Fort Pierre: Roxanne Heezen, Fort Pierre Finance Officer, appeared and gave further explanation for the City’s request for reimbursement due to overpayment. Motion by Booth, second by Harrowa to repay the City of Fort Pierre in the sum of $17,928.43. All Voted Aye. Motion Carried.
CONTINGENCY TRANSFER: Motion by Booth, second by Harrowa, for a contingency transfer from Commissioners Contingency to Road and Bridge Construction in the sum of $17,928.43. All Voted Aye. Motion Carried.
RESOLUTION 2014 – 16
Whereas, SDCL 7-21-32.3, provides that the Board of County Commissioners may adopt a transfer appropriations from the contingency budget to other appropriations which are insufficient, the following contingency transfer shall be approved and adopted by the Board of County Commissioners of Stanley County SD, this 7th day of October, 2014. Contingency Transfer: Expenditure: 201-311-425.10 (Road and Bridge Construction) $17,983.43; Means of Finance: 101-112-429 (Commissioners Contingency) $17,983.43. All Voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman
ELECTION HELP: Motion by Iversen, second by Booth, to authorize Auditor Sharp to hire an individual to work through the election on a part-time basis. All Voted Aye. Motion Carried.
Motion by Iversen, second by Harrowa, to recess into Executive Session for Personnel, SDCL 1-25-2(1) at 6:26 p.m. (CDT). All Voted Aye. Motion by Deal, second by Iversen to reconvene at 7:04 p.m. (CDT). All Voted Aye. Motion Carried.
RESIGNATION: Motion by Iversen, second by Harrowa, to accept the resignation of Ron Nagle as Director of Equalization upon receipt of a resignation letter and keys. All Voted Aye. Motion Carried.
ABATEMENT: Motion by Iversen, second by Deal, to abate Michael McClelland taxes (Record 8956) in the sum of $1,670.28. All Voted Aye. Motion Carried.
PROPETY VALUATION – CHARLES POCHES, JR: Discussion was had with Charles Poches, Jr., regarding his property valuation and taxes. James Roberts, Acting Director of Equalization, will reassess the property in the next few days.
EMERGENCY MANAGEMENT: Rob Fines and Sonny Harrowa will attend the Homeland Security grant meeting in Gettysburg on October 14, 2014.
ELEVATOR LIFT: Motion by Booth, second by Deal, to authorize Chairman Scott to sign the agreement with Hahn Engineering for the Preparation of Construction Drawings and Bid Documents for the installation of a three-stop, two-door elevator upon the approval of State’s Attorney Tom P. Maher. All Voted Aye. Motion Carried.
FAIRGROUNDS: Fairgrounds Manager Brenton Crane submitted his two-week notice of resignation, effective October 17, 2014. The Commissioners expressed their disappointment that Crane was resigning and also commended Crane for the work he has done at the fairgrounds since his employment. Motion by Iversen, second by Harrowa, to accept the resignation of Brenton Crane. Booth, Deal, Harrowa, Iversen Voted Aye. Scott Voted Nay. Motion Carried.
HIGHWAY: Highway Superintendent McCollam gave the monthly reported/daily log of activities done by the Highway Department in September. A Weed and Pest grant application had been received October 7, 2014, and McCollam is planning a weed and pest board meeting before the November commission meeting.
Motion by Iversen, second by Harrowa, to authorize Chairman Scott to sign the Beadle County Juvenile Detention Center Agreement. All Voted Aye. Motion Carried.
FLU SHOTS: Motion by Booth, second by Deal, for the County to pay for flu shots for county employees at $25.00 per shot at the County Health Nurse office. Booth, Deal, Harrowa, Iversen Voted Aye. Scott Voted Nay. Motion Carried.
Due to the General Election being held on November 4, 2014, the next regular commission meeting and election canvass will be Thursday, November 56, 2014, at 5:00 p.m. (CST).
WI FI: Motion by Booth, second by Harrowa, to have two additional Wi Fi modems installed in the courthouse at a cost of $320.00 for two. Booth, Deal, Harrowa and Iversen Voted Aye. Scott Voted Nay. Motion Carried.
ADJOURN: Motion by Harrowa, second by Booth, to adjourn at 7:45 p.m. (CDT). All Voted Aye. Motion Carried.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
Karen Sharp, Auditor Brian Scot, Chairman