April 5, 2011

April 5, 2011

The regular meeting of the Stanley County Commissioners was called to order at 8:00 a.m. by Chairman D.D. Jacobson with Dennis Booth, Dana Iversen and Brian Scott present.  Pat Sutley was absent.  Director of Equalization Don Wiedemer, Auditor Kris Kroll, States Attorney Tom Maher and Highway Superintendent Leo Sullivan were also present.

AGENDA:  Moved by Iversen, seconded by Scott to approve the agenda.  All voted aye.  Motion carried.
MINUTES:  Moved by Scott, seconded by Booth to approve minutes of the March 1, 2011 meeting.  All voted aye.  Motion carried.
HIGHWAY DEPT:  Sullivan discussed hauling gravel and road conditions.
TOBACCO FREE CH:  State law states that the buildings are smoke free, not tobacco free.                   
 CLAIMS:  Motion by Booth, seconded by Scott to approve the claims.  All voted aye.  Motion carried.
TARA L. ADAMSKI                                                      323.58  COURT APPT ATTY  
ALLTEL                                                                         41.74  UTILITIES                    
AMERICAN MEDICAL RESPONSE                              1143.35  SUBSIDY FEBRUARY 2011       
ASSN OF SD CO WEED/PEST                                     150.00  ANNUAL DUES
AVERA QUEEN OF PEACE                                           71.90  SERVICES & FEES              
BLACK HILLS CHEMICAL                                           154.93  SUPPLIES                     
DENNIS BOOTH                                                            40.00  P/Z MEETING                  
BOTTOM LINE WELDING                                              51.70  SUPPLIES                     
Butler Machinery Co                                                1536.72  SUPPLIES                     
CAPITAL AREA REFUSE LLC                                     58.00  TRASH BILLING                
CAPITAL JOURNAL                                                  278.13  SUBSCRIPTION RENEWAL         
CATLIN'S CAR CLINIC                                               185.00  REPAIRS/MAINT.               
CHEMSEARCH                                                          405.50  SUPPLIES                     
COLE PAPERS INC.                                                  314.10  REPAIRS                      
COMMUNITY YOUTH INV.                                      1666.66  APRIL SUPPORT                
COUNTRY CARPET & FLOORING                          2636.68  INSTALL CARPET TILE          
BOB COVERDALE                                                     56.65  P/Z MEETING                  
COWBOY COUNTRY STORES                                  80.00  GASOLINE                     
Chandler's Glass & Recycl                                       15.00  SUPPLIES                     
DAKOTA 2000                                                          56.95  NETGEAR ROUTER               
DAKOTA BUSINESS CENTER                                   63.04  SUPPLIES                     
DUFFY LAW OFFICE                                            2394.40  COURT APPT ATTY              
EDDIES TRUCK SALES                                           745.82  SUPPLIES                     
FLEET SERVICES                                                14293.31  SUPPLIES                     
FORT PIERRE FIRE DEPT                                     14425.00  2ND QTR PAYMENT              
FORT PIERRE CITY                                                1704.06  COPIER LEASE                 
FOUR CORNERS FIRE DEP                                    4500.00  2ND QTR PAYMENT         
FRIMAN OIL & GAS CO.                                      27336.00  #2 DYED FUEL              
Friman Oil & Gas Co.                                               825.17  SUPPLIES                     
GOLDEN WEST TELECOMM                                    334.04  911 SERVICE                  
LORI J. GRODE                                                        152.00  TRANSCRIPT                   
HUGHES COUNTY AUDITOR                               12200.00  JAIL BILLING                 
KRIS KROLL                                                              30.00  DISTRICT MEETING MILEAGE     
KRIS KROLL                                                            149.00 SKILLPATH SEMINAR          
Klein's Office Equipment                                           46.19  SUPPLIES                     
JOHN LATHAM                                                         20.00  SUBPOENA                     
SHAUN LEAFGREEN                                                40.00  P/Z MEETING                  
LEIDHOLT, MCNEELY & LEID.                                   79.50  REPAIRS/MAINT.          
LITTLE FALLS MACHINE,INC                                  148.68  SUPPLIES                     
LYCOX ENTERPRISES, INC.                               17950.00  EQUIPMENT                    
JACK MAGEE                                                         246.00  COURT APPT ATTY              
THOMAS P MAHER                                              2348.59  PROFESSIONAL SERVICES        
MICRO-FIX COMPUTERS                                        105.00  REPAIRS & MAINT              
MICROFILM IMAGING SYSTEMS                            375.00  MONTHLY RENT                 
MIDCONTINENT COMMUNICATION                         206.70  UTILITIES              
MISSOURI VALLEY RADIOLOGY                            24.84  B1100AS5                      
MN WIRELESS, LLC                                                 69.00  UTILITIES                    
MONTANA-DAKOTA UTILITIES                             613.13  UTILITIES                    
DARLIS D PERRY                                                  540.00  BLOOD TESTS                  
PIERRE CITY                                                             110.00  MEDICAL DIRECTOR             
PITNEY BOWES GLOBAL                                        175.19  RENTAL INVOICE               
PRYNTCOMM                                                           229.88  COMMISSIONER MISC            
QUILL CORPORATION                                             157.98  SUPPLIES                     
QWEST COMMUNICATIONS                                     270.42  4 CORNERS REPEATERS          
OLINGER,LOVALD & MCCAHREN                           507.91  SL                           
MICHAEL ROTHSCHADL                                         164.54  SUBPOENA                     
RUNNINGS                                                               354.22  SUPPLIES                     
RUNNINGS SUPPLY INC                                          122.63  SUPPLIES                     
SCHAEFFER'S OIL                                                   365.28  SUPPLIES                     
SDAAO                                                                   200.00  ANNUAL CONFERENCE        
SDACO                                                                   600.00  2011 WORKSHOP               
SD BUREAU OF ADMINISTRATION                           19.13  UTILITIES                    
SD DEPARTMENT OF REVENUE                            3592.71  SC INVOLUNTARY         
SERVALL UNIFORM & LINEN                                     53.52  REPAIRS/MAINT.               
SHANE'S PHARMACY                                               50.30  MEDICAL CARE                 
SHARPE ENTERPRISES INC.                                12000.00  FINAL PMT-SCHOMER BARN
SIOUX CITY FOUNDRY CO.                                   4004.00  SUPPLIES                     
ST MARY'S HEALTHCARE CNT                              702.96  QMHP EVAL                    
ST MARY'S HEALTH CARE CNT                             751.17  CRISIS ROOM                  
STANLEY COUNTY LAW                                    44984.00  2ND QTR PAYMENT              
RODNEY STOESER                                                   44.44  P/Z MEETING                  
SUTLEYS TOWN & RANCH MARKET                          2.99  SUPPLIES                     
THE LODGE AT DEADWOOD                                   196.00  CONVENTION                   
TITZE ELECTRIC                                                     1971.90  SCHOMER BARN REPAIRS         
SCHMIDT, SCHROYER, MORENO                              51.13  PROFESSIONAL SERVICES        
JON VANDER MATEN                                                90.00  BLOOD TESTS                  
WALMART COMMUNITY                                            61.85  SUPPLIES                  
MONA WEIGER                                                        613.20  TRANSCRIPTS                  
Wegner Auto Co.                                                   1928.69  REPAIRS/MAINT.               
XEROX CORPORATION                                           150.17  LEASE - BILLABLE PRINTS      
YANKTON COUNTY                                                103.75  MENTAL ILLNESS HEARING       
YANKTON REXALL DRUG                                        16.98  MEDICATION                   
Zander Auto Parts                                                   454.44  SUPPLIES 

SALARIES BY OFFICE: Commissioners, $3602.70; Auditor, $6371.86; Treasurer, $5901.76; States Attorney, $6811.02; Custodian, $3127.40; Director of Equalization, $6833.88; Register of Deeds, $3487.60;Road and Bridge, $28901.86; Community Health Secretary, $2632.56; WIC Secretary, $333.71; Wellmark Blue Cross/Blue Shield, employee insurance, $12754.95; SD Retirement System, withheld and match, $5651.56; SD Supplemental Retirement, employee contribution, $40.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $10836.11

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

March 2011                                                                                                                                                                             

Cash on hand  $1183.48                                                                                                  

Checks, less than 3 days 26285.72
Petty Cash  $200.00                                                                                                                   

First National Bank  $40195.77                                                                                                     

MKKT. ACCT. – First National Bank  $2436335.17                                                                                                       

MKKT. ACCT. – American State Bank $65816.58                                                                 

SD FIT  $6005.84                                                                                                               

Total  $2576042.56                                                                                                             

REGISTER OF DEEDS:                                                                                                                           

Regular fees, March 2011  $1697.92                    

Transfer fees, March 2011  $3372.50       

PETTY CASH:  Kroll asked for additional petty cash for the Register of Deeds due to an increase in customers requesting change for the Clerk of Courts.  After discussion, Comm. declined the request stating that those customers need to go to a bank for change.
CASH TRANSFER:  Motion by Scott, seconded by Iversen to transfer $3700 from the General Fund to Emergency & Disaster Fund for unanticipated repeater expenses.  All voted aye.  Motion carried.   
WORK COMP AUDIT:  Kroll informed Comm. that covering board volunteer members is an additional $10/per/month.  No action taken.
WEST LOWER BRULE TWP:  Wiedemer stated that the land in question is not being taxed.  No action taken.                                                                                                                                                                       
SDAAO CONFERENCE:  Motion by Booth, seconded by Iversen to approve Don Wiedemer and Beth Dutt to attend the SDAAO Convention on May 24-27.  All voted aye.  Motion carried.
COPIER AGREEMENT:  Motion by Scott seconded by Booth to approve the copier agreement with the City of Fort Pierre, Hughes & Stanley Co. Ext. and Stanley Co. Law Enforcement, CSD Coop. Grazing Dist. and the SC Health Nurse.  All voted aye.  Motion carried.
CONNECTING POINT SERVER UPGRADE:  Motion by Booth, seconded by Iversen to approve the server upgrade.  All voted aye.  Motion carried.
USED FRONT END LOADER BID OPENING:  Jeff Kroll with Butler was in attendance.  Bids were as follows: Titan Machinery:  2003 Case 721D $88000; Butler Machinery2001 CAT 938G $77200; Sheehan Mack:  2007 Volvo L70F $108000, 2005 Volvo L70E $100500, 2006 Volvo L60E $98000; RDO Equipment:  2004 Deere 544J $65000, new 2011 Deere 524K $108500.  Motion by Booth, seconded by Scott to table awarding the bid until Sullivan can look at the equipment that was bid and a decision will be made at the April 12, 2011 meeting. All voted aye.  Motion carried.
EMERGENCY MANAGEMENT:  Fines discussed the 2010 Homeland Security Grant Contract.  Motion by Scott, seconded by Iversen to approve the contract.  All voted aye.  Motion carried.  Weather Spotter training is on April 6 at 7:00 at Pierre Fire Station #1.  The Wildfire Protection Plan Grant has been completed and the final payment of $6849 has been received.  Discussion followed on the possibility of applying for a grant to install a card swipe security system for the CH.
VENDING MACHINE:  Toby Bernstein discussed installing a coin operated vending machine upstairs in the CH.  Motion by Booth, seconded Scott to approve Bernstein to install a vending machine with a contract that has been approved by the States Attorney.  All voted aye.  Motion carried.
PUBLIC HEARING CONDITIONAL USE PERMIT – VERIZON WIRELESS:  Wiedemer presented the Comm. with information regarding a Conditional Use Permit requested by Verizon Wireless with sites at SD06 Oahe at 27469 US HWY 14 & 34 and SD06 Wagonbound Creek at 24898 US HWY 34 for better cell phone coverage. Permit was approved by Planning & Zoning at the March 29, 2011 meeting.  Motion by Scott, seconded by Iversen to approve the Permit.  All voted aye.  Motion carried.
VETERAN’S MEMORIAL:  David Neuharth and Jim Stoeser were in attendance.  Neuharth informed Comm. that there is a balance of $8300 for the memorial.  A meeting will be held on April 12 at 7:30 p.m. in the Commission Room to discuss further avenues of collecting donations.
EXECUTIVE SESSION:  Motion by Booth, seconded by Scott to go into Executive Session for personnel at 10:14 a.m.  All voted aye.  Motion carried.  Out at 11:02 a.m.
4-H SUMMER ASSISTANT:  Lynn Carlson asked for a summer 4-H assistant to help with all of the tasks throughout the summer.  They have $5500 in the budget for this position. The position typically pays $7.75-$8.25/hour.  The Hughes Co. Comm. approved them to advertise for the position.  Motion by Iversen, seconded by Scott to approve the advertisement for this position.  All voted aye.  Motion carried.  Carlson suggested that there may be changes to the structure of the Extension offices and he will report any information after the meeting on April 12.
MAINTENANCE BACKUP:  Rick Sass asked that the Comm. approve Cindy Kindle as backup maintenance/custodian.  Motion by Booth, seconded by Scott to approve Cindy Kindle at a rate of $10/hour. All voted aye.  Motion carried.                                                                                           
FAIRGROUNDS BLEACHERS:  Rick Hahn presented the contract for the bleachers and the drawings for the concrete work.  He estimates that the concrete will cost $10000 and the work will start after May 8 and be completed before June 10, 2011.
EXECUTIVE SESSION:  Motion by Booth, seconded by Scott to go into Executive Session for a contract at 11:28 a.m.  All voted aye.  Motion carried.  Out at 11:50 a.m.
FOUR CORNERS FIRE DEPT:  David Neuharth, Mitch Norman, Lura Kirkpatrick, Duane Prince and Levi Neuharth were present.  David Neuharth stated that the heat bill is high and they would like to be proactive in working things out and creating a lease agreement.  Comm. will meet with members from the Fire Dept. at a later time to discuss insurance and lease options.
LUNCH:  Adjourned for lunch at 12:09 p.m.  The meeting was called back to order at 1:08 p.m.    
EXECUTIVE SESSION:  Gerrick McComsey with Sharpe Enterprises was present.  Motion by Booth, seconded by Scott to go into Executive Session for a contract at 1:08 p.m.  All voted aye.  Motion carried.  Out at 2:08 p.m.
SCHOMER BARN:  Motion by Scott, seconded by Booth to make a final payment to Sharpe Enterprises in the amount of $12000 on the Schomer Barn project.  All voted aye.  Motion carried.
HUMAN RESOURCES:  Chuck Humphrey presented the Comm. with Personnel Policy changes dated back to Nov., 2010.   The changes were tabled until the April 12 meeting.  Humphrey also presented the Comm. with an employee pay schedule.  Motion by Scott, seconded by Iversen to keep the pay schedule the same as listed from 2007.  All voted aye.  Motion carried.
EXECUTIVE SESSION:  Dawn Sass was present.  Motion by Booth, seconded by Scott to go into Executive Session for poor relief at 2:41 p.m.  All voted aye.  Motion carried.  Out at 2:51 p.m.
POOR RELIEF:  Motion by Scott, seconded by Booth to deny payment to applicant-case #1.  Motion by Scott, seconded by Iversen to deny payment to St. Mary’s Healthcare-case #2.  All voted aye.  Motion carried.
SDACO:  Motion by Iversen, seconded by Booth to approve Treasurer Stroup, Register of Deeds Stoeser, and Auditor Kroll to attend the SDACO Spring Workshop and Deputy Treasurer Dougherty and Deputy Auditor Sass to attend the SDACO Deputy Workshop.  All voted aye.  Motion carried.
TREASURER’S REPORT:  Treasurer Stroup presented the Comm. the bank reconciliation and interest statements.                                                                                                                                                    
AUDITOR’S REPORT:  Auditor Kroll presented the Comm. with the budget expenditure report, fund cash balances, adjusting entries and Monitoring Compliance report.
SKILLPATH SEMINAR:  Motion by Booth, seconded by Scott to allow Kroll to attend the Skillpath Seminar in Pierre in June.  All voted aye.  Motion carried.
SURPLUS SHREDDER:  Motion by Iversen, seconded by Scott to surplus the ID Armor shredder from the Treasurer’s Office as trash as it is broken and unrepairable.  All voted aye.  Motion carried.
RESIGNATION:  Motion by Iversen, seconded by Scott to accept Pat Sutley’s letter of resignation.  Motion by Scott, seconded by Iversen to advertise the interim Commissioner position for District #2 Precinct #9, with resume and cover letter due to the Auditor’s Office by April 20, 2011.
ADJOURNMENT:  Meeting adjourned at  3:20 p.m.

ATTEST:                                                    BOARD OF STANLEY COUNTY COMMISSIONERS

Kristi Kroll, Auditor                                                 D.D. Jacobson, Chairman

Physical address

Stanley County Courthouse
08 E 2nd Avenue
Fort Pierre SD 57532

Mailing Address

Stanley County Courthouse
Auditors Office
PO Box 595
Fort Pierre SD 57532