March 3, 2015
STANLEY COUNTY COMMISSION MINUTES
March 3, 2015
The regular meeting of the Stanley County Commission was called to order at 5:11pm (CDT) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Highway Superintendent Kelly McCollam, Register of Deeds Bev Stoeser, Treasurer Peggy Dougherty, Director of Equalization Consultant Roger Fuller, Chuck Humphrey, Emergency Management Director Rob Fines, Kathy Heiss, Tiffany Stoeser, Kristen Carter, Fairgrounds Board Casey Cowen and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Dana Iversen, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Dana Iversen, second by Craig Heller, to approve the February 3rd and February 10th Minutes. All voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Sonny Harrowa to approve Claims as presented. All voted Aye. Motion Carried.
ADAMS - ISC 675.94 R&B REPAIRS
TARA L ADAMSKI 302.53 CRT APPT ATTRNY - JUV
AFFECTIONS FLORAL & WINE 100.00 MEMORIAL
AMERICAN STAMP & MARKETING 164.74 ROD SUPPLIES
AMERICAN MEDICAL RESPONSE INC 3712.50 JANUARY 2015
AT&T MOBILITY 124.08 CELL PHONES
AVERA ST MARYS HOSPITAL 1138.63 CRISIS ROOM
ROBERT BAK 1306.30 COMMERCIAL REFUND
BOTTOM LINE WELDING 990.00 R&B REPAIRS
BUTLER MACHINERY CO 519.07 R&B REPAIRS & MAINT
RONALD CALKINS 10.00 JURY DUTY 11/21/14
CAPITAL AREA REFUSE LLC 63.75 TRASH BILLING 1/26-2/22
WICK COMMUNICATIONS 382.45 COUNTY POSITION AD-AUDITOR
CARQUEST AUTO PARTS 51.42 R&B REPAIRS & MAINT
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.16 OFFICE PHONES
CHEMSEARCH 191.40 GOV BLDG REPAIRS & MAINT
CHRISTY LUMBER 60.79 R&B SUPPLIES
COMMUNITY YOUTH INVOLVED, INC. 1666.67 MARCH 2015 SUPPORT
BOB COVERDALE 83.30 JURY DUTY 11/21/14
COWBOY COUNTRY STORES PIERRE 5.75 DOE INVOICE #101492
DAKOTA BUSINESS CENTER 168.14 ROD SUPPLIES
DARCI DEAL 10.00 JURY DUTY 11/21/14
DIESEL MACHINERY INC 2797.16 R&B SUPPLIES
DONDELINGER CHEVROLET-CACILLAC 85.00 REFUND
DANA DUFFY 10.74 JURY DUTY 11/21/14
EDDIE'S TRUCK SALES 239.16 R&B REPAIRS & MAINT
ELECTION SYSTEMS & SOFTWARE 1516.00 ELECTION SOFTWARE
FIRST NATIONAL BANK 33.00 SAFE DEPOSIT BOX RENT
FLEET SERVICES 3293.03 R&B FUEL
JOHN FOLEY 50.74 JURY DUTY 11/21/14
FORT PIERRE CITY 8.74 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 1677.28 COURTHOUSE UTILITIES
FORT PIERRE CITY 17711.65 DUE TO CITY OF FORT PIERRE
LYNN FRAVEL 10.74 JURY DUTY 11/21/14
ROGER FULLER 2077.60 DOE PROF SRVC
ROGER FULLER 2677.60 DOE PROF SRVC
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
JUSTIN GRAY 10.74 JURY DUTY 11/21/14
HAHN ENGINEERING 1083.60 COURTHOUSE ELEVATOR DESIGN
RUTH HARTLEY 51.48 JURY DUTY 11/21/14
HOGEN'S HARDWARE HANK 60.91 GOV BLDG SUPPLIES
KEVIN HUGHES 10.74 JURY DUTY 11/21/14
HUGHES COUNTY FINANCE OFFICE 9280.00 JANUARY 2015 JAIL BILLING
TRAISE HUTCHESON 51.48 JURY DUTY 11/21/14
INLAND TRUCK PARTS 137.73 R&B SUPPLIES
JIM HAWK TRUCK TRAILERS INC 344.00 BRAKES FOR RWAY TRAILER
STEVEN KENDALL 51.48 JURY DUTY 11/21/14
MONTY KENWORTHY 50.74 JURY DURY 11/21/14
DONALD KIRKPATRICK 83.30 JURY DUTY 11/21/14
KLEINS OFFICE FURNITURE 947.00 CHAIRS FOR COMMISSIONER RM
ROBERT T KONRAD 124.00 CRT APPT ATTRNY
SCHMIDT SCHROYER MORENO & LEE 94.00 MENTALLY ILL PROF SERVICE
LEWIS & CLARK BHS 160.00 MENTALLY ILL PROF SERVICE
BRENDA LOUNSBURY 60.00 ALCOHOL BLOOD TEST
LYNN'S DAKOTAMART 78.91 GOV BLDG SUPPLIES
THOMAS P MAHER 2578.13 FEBRUARY 2015 EXPENSES
KELLY MCCOLLAM 64.00 W&P CONFERENCE
MICRO-FIX COMPUTERS 80.00 DOE REPAIRS & MAINT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
VIVIAN MONROE 10.00 JURY DUTY 11/21/14
MONTANA-DAKOTA UTILITIES CO 621.53 COURTHOUSE NATURAL GAS
MORRIS INC 387.50 R&B MAINT
NAPA 85.39 R&B REPAIRS & SUPPLIES
DAVID NEUHARTH 173.00 W&P CONFERENCE
CAROL OLSON 50.74 JURY DUTY 11/21/14
DARLIS D PERRY 360.00 ALCOHOL BLOOD TESTS
CITY OF PIERRE 1238.00 TRI-COUNTY RESCUE AGREEMENT
PITNEY BOWES 613.26 POSTAGE
POLLARD & LARSON LLP 186.00 CRT APPT ATTRNY-JUV MENTAL
POWERPLAN 454.87 R&B SUPPLIES
PAT PRINCE 196.15 TRAVEL TO KS-SCRAPER
PRYNTCOMM 127.00 ROD SUPPLIES
PURPLE WAVE INC 18700.00 PADDLE SCRAPER
QUILL CORPORATION 263.12 TREAS SUPPLIES
RAMKOTA HOTEL-- RAPID CITY 510.00 W&P CONFERENCE
SHARON RAMSEY 10.74 JURY DUTY 11/21/14
CORT RIGGLE 64.00 TRAVEL TO KS-SCRAPER
RUNNINGS SUPPLY INC 475.26 GOV BLDG SUPPLIES
SC TREASURER 5.00 ADMIN FEE
DEAN SCHAEFER COURT REPORTING 30.00 COURT REPORTING-MENTAL ILL
SD BUREAU OF ADMINISTRATION 70.14 AUDITOR BIT EMAIL 2015
SD DEPARTMENT OF REVENUE 105.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 72450.07 MV & VITALS
SD DEPTMENT OF TRANSPORTATION 97.79 BRIDGE INSPECTIONS
SD ASSN OF COUNTY COMMISSIONER 150.00 COMMISSIONER/WELFARE WORKSHOP
SD ASSC OF COUNTY HWY SUPT 80.00 2015 SHORT COURSE
SD ASS'N OF COUNTY OFFICIALS 200.00 NEW OFFICIAL WORKSHOP
SD ASS’N OF COUNTY OFFICIALS 106.00 DUE TO COUNTY ASSOC-$2
SDSU EXTENSION 6580.00 CNTY 4-H ADVISOR SALARY 2015
SERVALL UNIFORM/LINEN CO 91.73 R&B MAINT
CHERYL SORENSON 13.70 JURY DUTY 11/21/14
STANLEY COUNTY SCHOOL DIST 95899.27 DUE TO SC SCHOOL
STATE SUPPLY COMPANY 218.08 GOV BLDG SUPPLIES
STEFFES GROUP INC 136105.00 BELLY DUMPS
JASON STOESER 13.70 JURY DUTY 11/21/14
REED STOESER 16.00 TRAVEL TO ND-BELLY DUMP
SUZANNE STOESER 11.48 JURY DUTY 11/21/14
VERNON THORSON 50.74 JURY DUTY 11/21/14
TITAN MACHINERY 156.33 R&B REPAIRS/MAINT & SUPPL
KALI UECKER 51.48 JURY DUTY 11/21/14
UNEMPLOYMENT INSURANCE DIV 1799.00 UNEMPLOYMENT
US POSTAL SERVICE 34.00 FAIRGROUNDS PO BOX FEE
MONA WEIGER 105.40 TRANSCRIPT
BRITT WILLIAMS 50.74 JURY DUTY 11/21/14
WW TIRE SERVICE INC 35.00 R&B REPAIR
XEROX CORPORATION 256.36 COPIER LEASE & COPIES
YANKTON COUNTY 113.75 MENTAL ILL HEARING
YANKTON COUNTY SHERIFF'S DEPT 25.00 SERVE PAPER
ZANDER AUTO PARTS 571.01 R&B SUPPLIES
SALARIES BY OFFICE: Commissioners - $3,693.71; Auditor - $2,717.28; Treasurer - $5,084.02; States Attorney - $4,219.49; Custodian - $2,066.49; Director of Equalization - $2,736.70; Register of Deeds - $3,040.12; Road & Bridge - $17,569.09; Community Health/WIC Secretary - $1,952.32; Weed and Pest - $554.70; Employee Health Insurance - $12,881.23; SD Retirement System, withheld and match - $6,600.56; Electronic Transfer; FICA, Medicare and Withholding Tax - $13,890.18
AUDITOR AND TREASURER REPORTS: The Treasurers report was reviewed. The Auditor gave a report.
CHUCK HUMPHREY – CONTRACT AGREEMENT: Chuck Humphrey presented his Contract for Professional Personnel Consultant Services Agreement. The Agreement is for January 1, 2015 through December 31, 2015 for the year, not to exceed 104 hours. This agreement is to assist with the administration of the Human Resources aspect of county government.
Motion by Craig Heller, second by Dennis Booth, to accept the Contract. All voted Aye. Motion Carried.
EXECUTIVE SESSION – Personnel, SDCL 1-25-2(1): Motion by Dana Iversen, second by Sonny Harrowa, to go into Executive Session at 5:21pm. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Sonny Harrowa, to reconvene at 5:43pm.
ROB FINES –EMERGENCY MANAGEMENT: Received one bid for a new siren to be put up on Frontier Road. This was advertised in the newspaper twice. Chairman Scott Deal opened the bid from Frontline Warning Systems, Inc. The bid is for $65,000.00, the county was awarded a $62,000.00 Grant. The City is also getting two new sirens to replace two old sirens. This new siren is solar power, no lines are needed. Run by solar power and radio, no expense to operate the sirens. The County will need to purchase a pole, which is an added expense. The City and County will work with the manufacturer to set the new poles in April. Motion by Sonny Harrowa, second by Craig Heller to accept the bid from Frontline Warning Systems, Inc. for the amount of $65,000.00. All voted Aye. Motion Carried.
DIRECTOR OF EQUALIZATION, CONSULTANT ROGER FULLER: Add omitted Property to Tax Roll. Motion by Sonny Harrowa, second by Craig Heller to add Record No. 9288 Assessed Structure Value in the amount of $493,445 to tax roll 2014 pay 2015. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Dana Iversen to add Record No. 9098 Assessed Structure Value in the amount of $253,948 to tax roll 2014 pay 2015. All voted Ay. Motion Carried.
KATHY HEISS – PROPERTY TAXES: Kathy Heiss addressed the commissioners with her concerns regarding same sized lots, being assessed the same, however the taxes on each lot is different. She also shared her concerns about property taxes going up even though assessments have not been completed. Tiffany Stoeser shared her concerns regarding the difference of taxes in her neighborhood. Roger Fuller stated that when you receive your tax assessments the beginning of March, on the back of the forms is instructions on how to appeal your assessments for 2015 pay 2016. These assessments need to be returned to the City of Fort Pierre by March 12th to be presented to the board on March 16, this process is for properties located within the city limits. Outside the city limits need to complete an abatement form and return them to the Director of Equalization.
FAIRGROUNDS BOARD: Casey Cowan presented the Commissioners with recommendations and requests. Improvement Items – take out the old arena panels, shape the ground and reset the new arena.
The Fairgrounds Board recommends three (3) separate improvement purchases. Motion by Craig Heller, second by Dana Iversen, to approve the replacement of the main arena fence at a total cost of $20,970.54; All voted Aye. Motion carried. Motion by Sonny Harrowa, second by Craig Heller, to approve the replacement of the roping chute and “lead up” in main arena at a total cost of $2,949.99; All voted Aye. Motion carried. Motion by Craig Heller, second by Dana Iversen, to approve the replacement of the Rough Stock stripping chute and additional replacement panels at a total cost of $4,464.45. All voted Aye. Motion carried. Surplus items as a result to the improvements. Would also like an exterior fence in the paddock area, across new entrance and to the existing fence to the South. Based on the lack of information provided as to the breakdown of the bid received for the fence, the board is not in a position to recommend acceptance of this bid. Kelly McCollam suggested the highway department use the paddle scraper to shape the ground of the arena and to put up the new fence. Casey Cowan and Kelly McCollam will meet to discuss plans.
The Board nominated Shane Ludemann to the fairgrounds board.
Motion by Craig Heller, second by Dana Iversen, to offer the position of the Fairgrounds Event Coordinator to Brenton Crane. All voted Aye. Motion carried. This is a part-time position with annual pay of $12,000.00. The position for the Fairgrounds Maintenance person will be advertised as soon as possible.
The Board discussed the hurdles created by insurance and waiver requirements for entities trying to utilize the fairgrounds. They would also like to know what it would take for the Fairgrounds Board to have their own account for the purpose of running any events that the fairgrounds/commission sponsors.
The Fairgrounds Board would like to promote the 4th of July Rodeo as a 2015 Fundraiser for the improvements to the Stanley County Fairgrounds. The Board would like the Commissioners to agree that any net profits from this event be utilized as a supplement to the 2015 budget for continued improvements.
The Board is in contact with the high school art department about doing a mural on a 4’x8’ board for the outside of the main building, but it will be able to be moved where it is needed.
The Commissioners would like Kelly McCollam to contact DOT regarding the highway sign going to the fairgrounds. They would like it to say Fairgrounds/Expo instead of just Expo. And check to see about getting a sign put up on the highway, corner of Scotty Philip Ave saying; Participants Entrance.
HIGHWAY DEPARTMENT: Purchased three new/used R-Way belly dumps that can legally haul 33 ton. With the elimination of the pups, turn-around time is less. The blade operators like the consistence of the way the belly dumps are dumping. Motion by Dana Iversen, second by Sonny Harrowa, to surplus the 1979 LoadKing belly dump, 1981 LoadKing pup, 1999 R-Way belly dump, 2009 Trailking pup and two belly dump tarps. These will be sold on PurpleWave.com. All voted Aye. Motion carried. Kelly McCollam would like the commissioners to consider that the net profit from this auction be utilized as a supplement to the 2015 budget for equipment.
Also purchased a 613 Cat Paddle Scraper. Had to do service maintenance on it. It is small enough and runs 25 to 30mph, so it can be driven down the highway.
They have been screening gravel at the Buffalo Pit, laying gravel on Wooley Place, but with the high winds, it will need to be done again. Nash Loop is on the list and Bad River Road gets bladed weekly. Checking options and prices to get Bad River Road in better shape. They also put up two (2) 25mph speed limit signs on Mud Road.
Kelly McCollam and Tom P Maher are gathering the appropriate paperwork needed in response to FEMA’s latest request regarding the War Creek Road Project.
Kelly McCollam and Philena Edwards conducted 5 interviews for the Highway/Auditor Bookkeeper/Administrative Assistant position. All were good applicants. Motion by Sonny Harrowa, second by Craig Heller, to offer the position to Elizabeth McNeil at a wage of $14.00 per hour with three (3) fifty (50) cent raises every six (6) months for 18 months plus any cost of living raises given to other county employees. All voted Aye. Motion carried.
Kelly McCollam and David Neuharth attended the Weed & Pest Conference in Rapid City in February. Stanley County was awarded a $6,100 State Grant and a $4,500 Competitive Grant (Hoary Cress Grant).
AMENDED RESOLUTION FOR SALARIES AND WAGES 2015: Motion by Craig Heller, second by Sonny Harrowa, to amend Resolution 2015-01 Salary Resolution stating that all highway maintenance employees will work four (4), 10-hour days, instead of five (5) 8-hour days. All voted Aye. Motion Carried.
HAYES HALL RAFFLE: Motion by Craig Heller, second by Sonny Harrowa, to approve the Hayes Hall Raffle in March 2015. All voted Aye. Motion carried.
UPCOMING WORKSHOPS: County Commissioners and Welfare Official Workshop will be held March 18 & 19 in Pierre. Dawn Sass, Welfare Director will be attending. Commissioners Dennis Booth and Dana Iversen will attend. The New Officials Workshop March 18 & 19 in Pierre. Philena Edwards, Auditor and Peggy Dougherty, Treasurer will be attending. Kelly McCollam will be attending the Highway Superintendent Short Course Workshop March 17, 18 & 19 in Oacoma.
ADJOURN: Motion by Craig Heller, second by Sonny Harrowa to adjourn at 8:22pm. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
_________________________ _____________________________________________
Philena Edwards, Auditor Scott Deal, Chairman