March 1, 2016
STANLEY COUNTY COMMISSION
MINUTES
March 1, 2016
The regular meeting of the Stanley County Commission was called to order at 5:07 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Scott Deal, Craig Heller and Sonny Harrowa present. Also present were Treasurer Peggy Dougherty, Director of Equalization Roger Fuller, Seb & Carol Axtman, Emergency Management Rob Fines, Fort Pierre Fire Department Cody Lengkeek, Highway Superintendent Lee Smith, American Legion Post 20 Randy Slama, Reed Stoeser, Capitol Journal Nick Lowry, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Dana Iversen made a motion to amend the agenda by adding Stanley County School FFA. Motion by Sonny Harrowa, second by Craig Heller, to approve the Amended Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Scott Deal, to approve February 2, 2016 Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Scott Deal, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.
AMERICAN MEDICAL RESPONSE INC 1237.50 FEBRUARY 2016 BILLING
AT&T MOBILITY 126.27 CELL PHONES
AVERA ST MARYS HOSPITAL 1580.07 MENTALLY ILL
BOTTOM LINE WELDING 95.80 R&B SUPPL
BROSZ ENGINEERING INC 300.00 R&B ENGINEERING SRVC
BUTLER MACHINERY CO 236.45 R&B SUPPL
CAPITAL AREA REFUSE LLC 63.75 TRASH BILLING 1/25-2/21
WICK COMMUNICATIONS 180.96 MINUTES 12/29
CARSON CARLISLE 1499.64 OVERPAID TAXES
MONTY CARTER 51.68 JUROR FEE 11/23/2015
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.31 OFFICE PHONES
CHRISTY LUMBER 38.00 R&B SUPPL
COMMUNITY YOUTH INVOLVED, INC. 1666.67 MARCH 2016 SUPPORT
COWBOY COUNTRY STORES PIERRE 22.47 DOE SUPPL
DAKOTA BUSINESS CENTER 190.00 ROD SUPPL
DAKOTA DATA SHRED 73.50 AUD MAINT
PEGGY DOUGHERTY 116.57 ADMIN FEE - TREAS REIMB
EDDIE'S TRUCK SALES 668.10 R&B SUPPL
PHILENA EDWARDS 137.84 ANNUAL REPORT WORKSHOP
FIRST NATIONAL BANK 33.00 SAFE DEPOSIT BOX
FLEET SERVICES 356.00 R&B FUEL
FORT PIERRE CITY 197.17 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2054.50 UTILITIES
FORT PIERRE CITY 25485.34 DUE TO CITY OF FORT PIERRE
GROSSENBURG IMPLEMENT OF PIERR 197.37 R&B SUPPL
DONNA HAWK 409.44 OVERPAID TAXES
BRYAN HEDMAN 460.52 OVERPAID TAXES
HOGEN'S HARDWARE HANK 18.68 FAIRGROUNDS REPAIR & MAINT
HOLLENA HOSTLER 50.84 JUROR FEE 11/23/2015
HUGHES COUNTY FINANCE OFFICE 10776.75 JUV JAIL BILL 2016
MICHAEL JACOBSON 51.68 JUROR FEE 11/23/2015
TRAVIS JACOBSON 50.84 JUROR FEE 11/23/2015
JC OFFICE SUPPLY 32.37 R&B SUPPL
JC OFFICE SUPPLY 27.96 EXTENSION SUPPL
RONDA KARST 51.68 JUROR FEE 11/23/2015
PAULA KNUTSON 36.56 OVERPAID TAXES
ROBERT T KONRAD 1727.65 JUV
THOMAS P MAHER 2586.69 FEBRUARY 2016 EXPENSES
MICROFILM IMAGING SYSTEMS INC 385.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MONICK PIPE & SUPPLY INC 376.36 GOV BLDG REPAIR & MAINT
MONTANA-DAKOTA UTILITIES CO 182.26 COUNTYSHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 357.01 COURTHOUSE NATURAL GAS
MORRIS EQUIPMENT LLC 255.55 GOV BLDG EQUIP
MORRIS INC 974.79 R&B REPAIR & MAINT/SUPPL
CRAIG A & CURTIS C MUNDT 1186.07 OVERPAID TAXES
NAPA 60.53 R&B SUPPL
PITNEY BOWES 994.91 AUD SUPPL
POWERPLAN 1560.21 R&B REPAIR & MAINT
QUILL CORPORATION 448.84 GOV BLDG SUPPL
RAMKOTA HOTEL -- ABERDEEN 527.94 W&P CONVENTION
ROBERT RICKETTS 506.23 OVERPAID TAXES
SHAD RIGGLE 86.12 JUROR FEE 11/23/2015
ROBINS WATER CONDITIONING INC 36.80 R&B SUPPL
RUNNINGS SUPPLY INC 358.86 R&B SUPPL
DEAN SCHAEFER COURT REPORTING 12.00 CRT REPORTER
BRAD A SCHREIBER 407.99 CRT APPT ATTRNY
SD BUREAU OF ADMINISTRATION 96.33 OFFICE LONG DISTANCE - BIT
SD DEPARTMENT OF REVENUE 1650.00 1ST QTR PUBLIC HEALTH NURSE
SD DEPARTMENT OF REVENUE 55347.03 MV
SD ASSN OF COUNTY COMMISSIONER 775.90 1ST QTR PYMNT - CLERP
SD ASSN OF COUNTY COMMISSIONER 200.00 COMMISSIONER/WELFARE WORKSHOP
SD ASSC OF COUNTY HWY SUPT 80.00 SHORT COURSE CONVNTN
SD ASSN OF COUNTY OFFICIALS 122.00 ROD M/P FUND
KARA SEMMLER 1559.28 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 63.32 R&B MAINT
DON LEE SMITH 166.92 W&P CONVENTION
SPIKE HAZELRIGG 177.25 COMMERCIAL REFUND
STANLEY COUNTY SCHOOL DIST 52278.82 DUE TO SC SCHOOL
STATE SUPPLY COMPANY 167.86 GOV BLDG SUPPL
STERN OIL CO INC 5321.99 R&B REPAIR & MAINT/SUPPL
STEVEN STEWART 50.84 JUROR FEE 11/23/2015
KYLIE STODDARD 35.00 ANNUAL LIBRARY MEMBERSHIP
BEVERLY STOESER 57.70 OVERPAID TAXES
GAYLE STOVER 50.84 JUROR FEE 11/23/2015
CHARLES THOMPSON 2501.33 OVERPAID TAXES
DARREN TIBBS 76.04 JUROR FEE 11/23/2015
LINDA TIBBS 50.00 JUROR FEE 11/23/2015
TSCHETTER & HOHM CLINIC 327.00 JUV MEDICAL CARE
US POSTAL SERVICE 38.00 FAIRGROUNDS PO BOX SRVC FEE
RICK ALLEN VALLERY 315.98 OVERPAID TAXES
WALMART COMMUNITY 32.74 EXTENSION SUPPL
MONA WEIGER 281.20 CRT REPORTER
WW TIRE SERVICE INC 3202.64 R&B REPAIR & MAINT/SUPPL
XEROX CORPORATION 223.48 COPIER LEASE & COPIES
ZANDER AUTO PARTS 979.76 R&B SUPPL
CHRISTIE ZANDER 467.92 OVERPAID TAXES
*C.O.R.E. 500.00 FRESHMAN IMPACT
**FORT PIERRE FIRE DEPARTMENT 7500.00 FORT PIERRE FIRE DEPT
SALARIES BY OFFICE: Commissioners - $3,661.83; Auditor - $3,675.39; Treasurer - $4,329.56; States Attorney - $3,787.70; Custodial - $1,946.81; Director of Equalization - $5,036.05; Register of Deeds - $2,683.97; Road & Bridge - $18,787.53; Weed & Pest - $580.46; Community Health/WIC Secretary - $1,894.71; Fairgrounds - $852.46; Extension - $1,151.86; Planning & Zoning - $158.93; Employee Health Insurance - $16,489.60; SD Retirement System, withheld and match - $7,244.80; Electronic Transfer; FICA, Medicare and Withholding Tax - $15,890.32.
AUDITOR AND TREASURER REPORTS. Treasurer Peggy Dougherty presented the Commissioners with a letter to update the interest rate on the county’s Money Market account. Also for review was February money market investments, delinquent tax list, tax trust and advance tax payments, receipts of property taxes and miscellaneous receipts paid in February 2016. Auditor Philena Edwards presented the Commissioners with the January Budget Expenditure Report showing each departments’ expenses as of January 31, 2016, and the Outstanding Disbursements by account & budget remaining as of March 1, 2016.
The Auditor also presented the Commissioners with completed reports for the 2015 Annual Report. There are two more reports to be completed before it is sent to Legislative Audit.
Sebastian and Carol Axtman – Real Estate Taxes: Carol Axtman addressed the Commission with their concerns regarding the taxes for the townhouse they moved into in the last year.
DIRECTOR OF EQUALIZATION: Motion by Sonny Harrowa, second by Dennis Booth, to approve Abatement 16-01, Jeffries, in the amount of $691.23, due to house fire. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Sonny Harrowa, to approve Abatement 16-02, Marshall, in the amount of $196.28, due to mobile home being located outside city. All voted Aye. Motion Carried.
Motion by Scott Deal, second by Craig Heller, to approve Abatement 16-03, City of Fort Pierre, in the amount of $214.46, due to exempt status. All voted Aye. Motion Carried.
Roger Fuller also stated that after research and discussion, would like to start the process of getting the county set up with GIS. Will contact Central South Dakota Enhancement District.
County/Consolidated Boards of Equalization meeting has been set for Tuesday April 12, 2016 at 5:00 P.M. in the Commission Room located in the Stanley County Courthouse, 08 E 2nd Ave, Fort Pierre, South Dakota.
Emergency Management – C.O.R.E: Rob Fines approached the Commission for a donation for the Freshman Impact Program. This is a program just for freshmen from area schools; Hughes, Hyde, Stanley and Sully. The one-day program consists of multiple learning stations for students ranging from a course simulating drunk driving to a presentation showing what happens in a rollover if you are not wearing your seatbelt. There will be 100 volunteers including law enforcement, medical personnel, fire and rescue, and people who have been impacted by the effects. The cornerstone of the program is the mock crash scene and sentencing hearing that gives students a very realistic picture of what happens at an alcohol and/or drug-related crash, and how bad choices will impact lives for years. This is a program that Rob would like to see every year for freshman. It is an important role of parents in helping their children make good decisions. Parents are encouraged to attend and become involved in the program.
Motion by Craig Heller, second by Dennis Booth, to approve a $500.00 donation to C.O.R.E. for the Freshman Impact Program. All voted Aye. Motion Carried.
Fort Pierre Fire Department – Reserve Fund: Cody Lengkeek requested the $7,500.00 that has been set aside for the fire department to be used for equipment and repairs. Fort Pierre Fire Department and Four Corners Fire Department are now working together on county fire calls west of the City. Training at the fairgrounds is going well. They have learned new procedures with different scenarios.
Motion by Dennis Booth, second by Sonny Harrowa, to approve the Fort Pierre Fire Department fund in the amount of $7,500.00. All voted Aye. Motion Carried.
HIGHWAY DEPARTMENT: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month of February 2016. Discussed Morris’ gravel crushing bid. Questions arose regarding timeline, will check the SD Bid Laws. Lee had a call regarding easements on Cedar Hill Road. The location in question is owned by private land owners so this matter will need to be discussed with the land owners.
Received a letter from DOT with a listing of all the bridges that need to be inspected during 2016.
Motion by Dennis Booth, second by Craig Heller, to approve hiring Brosz Engineering to complete the bridge inspection for 2016. All voted Aye. Motion Carried.
Received a letter from DOT regarding County overweight vehicle enforcement program. The county must submit a request, as directed by SDCL 32-22-31.3(1), that the Division of Highway Patrol assist in enforcement of Stanley County’s spring or other posted load limits on county roads.
Motion by Sonny Harrowa, second by Scott Deal, to submit an official request to the Division of Highway Patrol to assist in enforcement of Stanley County’s spring or other posted load limits as directed by SDCL 32-22-31.3. All voted Aye. Motion Carried.
Stanley County Post 20 – Sport Complex: Randy Slama and Reed Stoeser have been working on the lease agreement for the ball field. They will meet with State’s Attorney Tom P. Maher to finalize the lease agreement and will present it at the next meeting for approval.
Fairgrounds: The 80-90 mph winds that came through the area on February 7, 2016, did some damage to the Schomer Barn that will need to be repaired. The old wood fence has been fixed.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Scott Deal, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 6:53 P.M. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 7:25 P.M. All voted Aye. Motion Carried.
Stanley County School FFA: Middle/High School Principal Tom O’Boyle and AG/FFA teacher Andrew Jensen, contacted Dana Iversen regarding the use of the fairgrounds to stall animals and use the grounds to expand this program. All the commissioners are in agreement to meet with the school at the next meeting to discuss in more detail.
Upcoming Training: Motion by Sonny Harrowa, second by Scott Deal, to approve the travel for 4-H Advisor, Mark Rowen on March 30, 2016, and April 5-7, 2016. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve Welfare Director Peggy Dougherty and Auditor Philena Edwards to attend the County Welfare Workshop on March 17, 2016. All voted Aye. Motion Carried.
Dennis Booth will be attending the County Commissioner Workshop March 16-17, 2016.
Oahe District Meeting is hosted by Hand County March 8, 2016. Treasurer Peggy Dougherty, Register of Deeds Bev Stoeser and Auditor Philena Edwards will be attending.
Adjournment: Motion by Craig Heller, second by Sonny Harrowa, to adjourn at 7:41 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
____________________________________ ____________________________________________
Philena Edwards, Auditor Dana Iversen, Chairman