January 3, 2017
STANLEY COUNTY COMMISSION
MINUTES
January 3, 2017
The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Scott Deal, Craig Heller and Sonny Harrowa present. Also present were Highway Superintendent Lee Smith, Fairgrounds Aaron Brewer, Emergency Management Rob Fines, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
Auditor Philena Edwards requested to amend the Agenda by adding 2017-07 Disaster Declaration Resolution.
AGENDA: Motion by Dennis Booth, second by Craig Heller, to approve the Amended Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Scott Deal, second by Craig Heller, to approve December 27, 2016, Minutes. All Voted Aye. Motion Carried.
All business having been transacted for 2016, motion by Sonny Harrowa, second by Scott Deal, to adjourn business for 2016. All voted Aye. Motion Carried.
The Board convened for the first meeting of 2017 at 5:03 P.M. (CST).
ORGANIZATION OF BOARD: Motion by Dennis Booth, second by Sonny Harrowa, to continue with existing Chairman Dana Iversen and Vice-Chairman Scott Deal. All voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Scott Deal, to approve Claims as presented. All Voted Aye. Motion Carried.
AT&T MOBILITY 110.71 CELL PHONES
AVERA ST MARYS HOSPITAL 2307.92 MEDICAL TESTING
AARON BREWER 700.81 FAIRGROUNDS HEALTH INSURANCE
CAPITAL AREA REFUSE LLC 681.25 2017 COUNTY SHOP TRASH BLLNG
CENTRAL SD ENHANCEMENT DISTRIC 6237.21 2017 MEMBERSHIP DUES
CHAPEL HILL FUNERAL HOME 1000.00 BURIAL CASE #3615
CHRISTY LUMBER 4.05 R&B SUPPL
COMMUNITY YOUTH INVOLVED INC 1666.67 JANUARY 2017 SUPPORT
DAKOTA BUSINESS CENTER 47.74 ROD SUPPL
DMC WEAR PARTS LLC 960.00 R&B SUPPL
PEGGY DOUGHERTY 880.51 TREASURER HEALTH INSURANCE
EDDIE'S TRUCK SALES 24999.00 2017 SMITHCO
WADE FISCHER 713.94 CRT APPT ATTRNY
FLEET SERVICES 236.68 R&B FUEL
FORT PIERRE FIRE DEPT 15250.00 1ST QTR PAYMENT
FORT PIERRE CITY 78.77 EXTENSION COPIER LEASE/COPIES
FORT PIERRE CITY 2326.55 COURTHOUSE UTIL
FOUR CORNERS FIRE DEPTMENT 5000.00 1ST QTR PAYMENT
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
HUGHES COUNTY FINANCE OFFICE 6975.16 2016 AGREEMENT FOR EM&S
LYNN'S DAKOTAMART 10.98 GOV BLDG SUPPL
MIDCONTINENT COMMUNICATION 218.33 OFFICE INTERNET
PITNEY BOWES 171.97 POSTAGE
POWERPLAN 430.30 R&B REPAIRS & MAINT/SUPPL
RUNNINGS SUPPLY INC 15.98 R&B SUPPL
RUNNINGS SUPPLY INC 830.82 FAIRGROUNDS REPAIRS/MAINT
STANLEY COUNTY LAW ENFORCEMENT 58485.50 1ST QTR PAYMENT
SDML WORKERS COMPENSATION FUND 21908.14 2017 WORKERS COMP
SERVALL UNIFORM/LINEN CO 35.38 R&B MAINT
SERVALL UNIFORM/LINEN CO 102.00 GOV BLDG MAINT
VERENDRYE MUSEUM 750.00 1ST QTR PAYMENT
ZANDER AUTO PARTS 6.79 R&B SUPPL
Auditor’s Account with the Treasurer:
December 2016
Cash on hand – $250.00
Checks, less than 3 days - $95,810.82
Postage - $100.00
Petty Cash - $215.00
First National Bank - $19,779.56
MKKT Account – First National Bank - $3,704,735.40
MKKT Account – Dakota Prairie Bank - $68,648.76
SD FIT - $6,013.75
Total - $3,895,553.29
Register of Deeds:
Regular Fees December 2016 - $2,046.62
Transfer Fees December 2016 - $42,009.00
Fairgrounds: Aaron Brewer updated the Commissioners about the New Year’s Eve Bull Riding. It was a good turnout, over 700 people. He has received positive feedback, people are glad we are doing more activities.
People have been using the Schomer Barn for roping and riding. Shane Anderson will have the 7th Annual Statewide Troy Anderson Memorial Coyote Hunt on February 11, 2017, at the Schomer Barn.
Highway Department: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month of December 2016. The ice is keeping them busy. Lee talked to City of Fort Pierre Utility Superintendent Vern Thorson about sanding. The City sanded Verdendrye Drive. Lee will check with State Surplus about a good used sander.
The 2010 Ford pickup scored a piston. It is a good pickup, in good condition. Lee received a quote for a used engine, the Commissioners would like for him to get a quote for a new engine also.
Disaster Declaration Resolution 2017-07: Rob Fines informed the Commissioners about the ice storm that hit the area Christmas Day. It knocked out multiple power poles leaving thousands without power for a few days. The Disaster Declaration will help with the request for financial assistance.
Motion by Sonny Harrowa, second by Dennis Booth, to approve Disaster Declaration Resolution 2017-07. All Voted Aye. Motion Carried.
STANLEY COUNTY
RESOLUTION NO. 2017-07
RESOLUTION DECLARING A DISASTER
WHEREAS Stanley County, South Dakota, sustained severe damage due to a devastating storm with ice and heavy rain and snow December 25 & 26, 2016, which damaged downed trees and electrical power transmission lines and utility poles, resulting in localized power outages; and
WHEREAS local communities and governmental entities have responded to the needs of their residents by providing storm cleanup and response equipment and personnel; and
WHEREAS area utility companies and power cooperatives, specifically West Central Electric Cooperative, have committed all available resources and taken all possible actions to alleviate the existing emergency; and
WHEREAS the total costs for storm repair are not yet fully known but estimated to be extreme and local resources are not adequate to cope with the situation; and
WHEREAS the resulting damage and destruction endangered and threatened the health, safety, and welfare of the public and the financial stability of the local governing units and the utility companies and power cooperatives generally; now therefore,
BE IT RESOLVED that the Board of Stanley County commissioners does hereby declare a storm disaster emergency and respectfully requests the Governor of the State of South Dakota to declare Stanley County a Disaster area and to request a Presidential Declaration of Disaster in order that assistance from state and federal agencies may be made available to local governmental entities, electric and other utility companies, residents and communities affected.
Dated this 3rd day of January 2017.
Dana Iversen, Chairman
Stanley County Commission
ATTEST:
Philena Edwards, Auditor
Stanley County, South Dakota
Board Appointments: Chairman Dana Iversen made the following new board appointments for 2017 with all other boards to remain the same unless a change has been noted: RIVER CITIES TRANSIT – Scott Deal; STANLEY COUNTY WEED & PEST – Sonny Harrowa.
Designation of Official Bank Depositories: Motion by Scott Deal, second by Sonny Harrowa, to adopt Resolution 2017-02, Designating Bank Depositories. All voted Aye. Motion Carried.
RESOLUTION 2017-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2017 will be as follows: American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 3rd day of January 2017.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Official Newspaper: Motion by Dennis Booth, second by Craig Heller, to adopt Resolution 2017-03 to designate Official Newspaper. Booth voted Aye. Deal voted Aye. Heller voted Aye. Harrowa voted Nay. Iversen voted Nay. Motion Carried.
RESOLUTION 2017-03
DESIGNATING OFFICIAL NEWPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2017 be the Capital Journal.
Dated this 3rd day of January, 2017.
Attest: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Official Places of Sale: Motion by Sonny Harrowa, second by Craig Heller, to designate the Stanley County Courthouse, Fairgrounds and Highway Shop as official places of sale for Stanley County. All voted Aye. Motion Carried.
Department Purchase Policy: Department purchase policy is all Departments need Commissioner approval for purchases over $500.00. The Highway Department needs Commissioner approval for fuel purchases over $15,000.00.
Dated this 3rd day of January, 2017.
Burial and Funeral Assistance: Motion by Scott Deal, second by Sonny Harrowa, to adopt Resolution 2017-04 setting forth Burial and Funeral Assistance. All voted Aye. Motion Carried.
RESOLUTION 2017-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: One Thousand Dollars ($1,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2017.
Dated this 3rd day of January, 2017.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Claims: Motion by Craig Heller, second by Dennis Booth, to adopt Resolution 2017-05 Claims. All voted Aye. Motion Carried.
RESOLUTION 2017-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 3rd day of January, 2017.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Travel and Conference: Motion by Sonny Harrowa, second by Scott Deal, to adopt Resolution 2017-06 Travel and Conference. All voted Aye. Motion Carried.
RESOLUTION 2017-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $32.00 per day for meals. Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $11.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $15.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.). There shall be no reimbursement for meals when they are provided as part of the meeting. Mileage shall be at the state rate of $0.42 per mile. Motel rooms shall be paid at actual cost.
Dated this 3rd day of January, 2017.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Salaries and Wages: Motion by Dennis Booth, second by Craig Heller, to approve Salaries and Wages Resolution 2017-01 with budgeted amount. All voted Aye. Motion Carried.
SALARY RESOLUTION 2017-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $9.10 per hour, $10.00 for Election schooling, plus mileage for rural Election workers; Mileage rate for all county employees, 42 cents per mile; Commissioners have the option of participation in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.
The following salaries shall be paid effective first payroll of 2017: Dennis Booth, Commissioner, $10,271.84; Scott Deal, Commissioner, $10,271.84; Sonny Harrowa, Commissioner, $10,271.84; Dana Iversen, Commissioner, $10,271.84; Craig Heller, Commissioner, $10,271.84; Thomas P. Maher, States Attorney, $46,800.00; Philena Edwards, Auditor, $46,800.00; Peggy Dougherty, Treasurer, $46,800.00; Beverly Stoeser, Register of Deeds, $46,800.00; Lee Smith, Highway Superintendent/Weed & Pest Supervisor, $56,840.00; Roger Fuller, Director of Equalization, $55,906.20; Aaron Brewer, Fairgrounds Manager/Maintenance, $45,675.00
The following salaries shall be paid effective first payroll of 2017: Ricky Sass, Custodian, $16.54 per hour; Susan Roshau, Deputy Treasurer, $14.51; Nancy Lemieux, Assistant Director of Equalization, $16.11; Bonnie Nickels, CHN Secretary, $16.11 per hour; Kelly Holden, Highway Bookkeeper, $15.95 per hour; Thomas Richardson, Highway Supervisor, $19.29 per hour; Jerry Rada, Equipment Operator, $18.55 per hour; Larry O’Daniel, Equipment Operator, $18.55 per hour; Reed Stoeser, Equipment Operator, $18.55 per hour; Patrick Prince, Equipment Operator/Truck Driver, $18.55 per hour; Kirby O’Dea, Truck Driver, $18.15 per hour; Justin Jones, Truck Driver/Equipment Operator, $18.35; Nathan McMillin, Truck Driver/Equipment Operator, $17.77; Christina Whitley, States Attorney Secretary, $16.11 per hour; Jackie Husted, Extension Assistant, $17.59 per hour.
Dated this 3rd day of January 2017.
ATTEST: BOARD of STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman
Upcoming Meetings: Motion by Scott Deal, second by Craig Heller, to approve travel for Auditor to attend Annual Report Workshop. All voted Aye. Motion Carried.
Adjournment: Motion by Scott Deal, second by Craig Heller, to adjourn at 6:40 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman