December 29, 2015 - Year-End
STANLEY COUNTY COMMISSION
MINUTES
December 29, 2015
The special meeting of the Stanley County Commission was called to order at 5:12 P.M. (CST) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa. Also present were Welfare Director Peggy Dougherty, Director of Equalization Roger Fuller, Highway Superintendent Lee Smith, Emergency Manager Rob Fines, Fort Pierre Fire Department Tye Odden, Brenton Crane, Capitol Journal Lee Zion and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Dennis Booth, second by Dana Iversen, to approve the Agenda. All voted Aye. Motion Carried.
Approve Minutes of December 1, 2015 and December 8, 2015 Meetings: Motion by Craig Heller, second by Dennis Booth, to approve the December 1, 2015 Minutes. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Dennis Booth, to approve the December 8, 2015 Minutes. All voted Aye. Motion Carried.
CLAIMS: Motion by Dana Iversen, second by Craig Heller, to approve claims as presented. All voted Aye. Motion Carried.
AARON SWAN & ASSOCIATES 375.00 R&B SAMPLES TESTING
AMERICAN MEDICAL RESPONSE INC 1237.50 DECEMBER 2015 BILLING
AT&T MOBILITY 125.75 CELL PHONES
AVERA ST MARYS HOSPITAL 490.16 MENTAL ILL
BOTTOM LINE WELDING 10.40 R&B SUPPL
BUTLER MACHINERY CO 1269.21 R&B REPAIR & MAINT/SUPPL
CAPITAL AREA REFUSE LLC 745.00 TRASH BILLING 1/2016-12/2016
WICK COMMUNICATIONS 116.78 COMM MTG MIN 10/15/15
CATLIN'S CAR CLINIC 340.94 R&B REPAIR & MAINT/SUPPL
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.16 OFFICE PHONES
CHANDLERS INC AUTOGLASS/RECYCL 358.00 R&B REPAIR & SUPPL
CHRISTY LUMBER 38.95 FAIRGROUNDS REPAIR & MAINT
SHANNON CLARK 20.00 SUBPOENA
DENISE CODY 6.00 MENTAL ILL
CONNECTING POINT 21.00 RNWL ENPOINT PROTECTION
COWBOY COUNTRY STORES PIERRE 135.79 DOE INVOICE #155277
KARLA CRANE 35.00 ANNUAL LIBRARY MEMBERSHIP
DAKOTA BUSINESS CENTER 197.81 ROD SUPPL
DAKOTA DATA SHRED 86.90 AUD MAINT
DIVISION AGRICULTURAL SERVICES 120.00 W&P CERTIFICATION TRAINING
PEGGY DOUGHERTY 3.34 POSTAGE REIMBURSEMENT
EDDIE'S TRUCK SALES 1286.24 R&B REPAIR & MAINT/SUPPL
WADE FISCHER 3289.84 CRT APPT ATTRNY
FLEET SERVICES 713.97 R&B FUEL
FORT PIERRE CITY 8.88 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 159.20 FAIRGROUNDS-HYDRANT METER
FORT PIERRE CITY 173855.10 DUE TO CITY OF FORT PIERRE
FOX YOUNGBERG & LEWNO PC 187.32 CRT APPT ATTRNY MENTAL ILL
AJ FRANKEN 909.00 CRT APPT ATTRNY
FRIMAN OIL & GAS CO INC 11231.47 R&B FUEL
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 677.02 R&B SUPPL
GROSSENBURG IMPLEMENT OF PIERR 2489.98 JD 6615 TRACTOR REPAIR
GENERAL SECURITY SERVICES COPR 1952.76 COURTHOUSE SECURITY SYSTEM
HOHRMANN MANUFACTURING INC 48.00 GOV BLDG SUPPL
HUGHES COUNTY FINANCE OFFICE 26815.88 2015 EMERGENCY MANAGMNT SRVC
HUGHES CO EMERGENCY & DISASTER 300.00 2016 ANTENNA SITE LEASE
CHARLES T HUMPHREY 900.00 PERSONNEL CONSULTANT
INLAND TRUCK PARTS 10902.53 R&B REPAIR & MAINT/SUPPL
JAMES & LARSON LAW 249.00 MENTAL ILL HEARING
JC OFFICE SUPPLY 83.47 R&B SUPPL
KOFFLER SALES COMPANY 377.41 GOV BLDG MAINT
ROBERT T KONRAD 1586.20 CRT APPT ATTRNY
LARRY'S PLUMBING LLC 2046.00 COURTHOUSE REPAIR & MAINT
LUCY LEWNO 249.25 MENTAL ILL
LILA’S SEWING & EMBROIDERY 156.00 EMPLOYEE OF THE YEAR COAT
LINCOLN COUNTY 809.00 QMHP
LITTLE FALLS MACHINE INC 2245.74 R&B REPAIR & MAINT/SUPPL
LYLE SIGNS INC 986.99 R&B REPAIR & MAINT/SUPPL
THOMAS P MAHER 2625.81 DECEMBER 2015 EXPENSES
MICRO-FIX COMPUTERS 80.00 R&B REPAIR & MAINT
MICROFILM IMAGING SYSTEMS INC 385.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MN WIRELESS LLC 759.00 R&B INTERNET 1/1-12/31 2016
MONTANA-DAKOTA UTILITIES CO 114.51 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 445.93 COURTHOUSE NATURAL GAS
MORRIS INC 498.52 R&B REPAIR & MAINT/SUPPL
BONNIE NICKELS 9.00 FORT THOMPSON REIMBURSMNT
DARLIS D PERRY 240.00 ALCOHOL BLOOD TESTS
PHEASANTLAND INDUSTRIES 164.86 FAIRGROUNDS SUPPL
CITY OF PIERRE 110.00 NOV 2015 MEDICAL DIRECTOR
PITNEY BOWES INC 151.05 POSTAGE METER RENTAL
PITNEY BOWES 150.57 POSTAGE
POWERPLAN 621.65 R&B REPAIR & MAINT
PRYNTCOMM 350.00 R&B SUPPL
QUILL CORPORATION 2069.67 DOE SUPPL
RAPID CITY REGIONAL HOSPITAL 422.00 MORGUE FEE
CATHY REHFUSS 6.00 MENTAL ILL
ROBINS WATER CONDITIONING INC 24.80 R&B SUPPL
RUNNINGS SUPPLY INC 1088.74 R&B SUPPL & MINOR EQUIP
BRAD A SCHREIBER 225.18 CRT APPT ATTRNY
JOAN BOOS SCHUELLER 882.00 CRT APPT ATTRNY
SD BUREAU OF ADMINISTRATION 9.66 OFFICE LONG DISTANCE - BIT
SD DEPARTMENT OF REVENUE 140.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 104295.65 MV & VITALS
SD ASSOC OF COUNTY OFFICIALS 128.00 ROD M/P FUND
SD ASSOC OF CNTY WEED/PST SUPR 50.00 2016 W&P SUPERVISORS MEMBRSP
KARA SEMMLER 932.14 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 63.32 R&B MAINT
SERVALL UNIFORM/LINEN CO 97.41 GOV BLDG SUPPL
SHANE'S PHARMACY 10.00 MEDICAL CARE
SILVER SPUR 560.00 OAHE DISTRICT MEETING 12/23
DON LEE SMITH 16.09 R&B SUPPL REIMBURSEMENT
STANLEY COUNTY SCHOOL DIST 489347.57 DUE TO SC SCHOOL
STANLEY COUNTY LAW ENFORCEMENT 3078.43 HWY SAFETY REIMBRSMNT GRANT
PATRICIA WEBER 20.00 SUBPOENA
WIND CIRCLE NETWORK INC 850.00 COURTHOUSE SECURITY SYST
WW TIRE SERVICE INC 1566.98 R&B REPAIR & MAINT/SUPPL
XEROX CORPORATION 249.87 COPIER LEASE & COPIES
YANKTON COUNTY 86.75 MENTAL ILL
YANKTON COUNTY SHERIFF'S DEPT 25.00 JUV SHERIFF FEE
ZANDER AUTO PARTS 405.29 R&B REPAIR & MAINT/SUPPL
Executive Session – Care of Poor – SDCL 28-13-1: Motion by Dana Iversen, second by Craig Heller, to go into Executive Session – Care of Poor – SDCL 28-13-1 at 5:16 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Sonny Harrowa, to reconvene at 5:27 P.M. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve Case #0473 in the amount of $750.00. Booth, Heller and Harrowa voted Aye. Iversen voted Nay. Motion Carried.
Abatements: Motion by Craig Heller, second by Dana Iversen, to approve abatement for half of 2013 payable 2014 for Record #9295, Barry & Kathy Heiss, in the amount of $530.02, due to a re-plat. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Dana Iversen, to approve abatement for half of 2013 payable 2014 for Record #9257 in the amount of $584.15; due to a plat of Mitigation. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to deny Record #’s 9439 and 9437, Leimbach Development LLC, due that it does not concur with the abatement process. Should go through re-assessment process. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to deny Record #’s 9436, 9763 and 9435, Ron & Karen Hedlund, due that it does not concur with the abatement process. Should go through re-assessment process. All voted Aye. Motion Carried.
Emergency Management – Rob Fines: Rob Fines reported that the 2016 Emergency Management Agreement does not have any changes from 2015. We did well with Grants in 2015. Emergency operations manual needs to be updated. Rob attended our Oahe District Meeting on December 23, 2015, and did a presentation on courthouse security. He talked about what to do in different scenarios of threat in public buildings. Rob would like to do training in the courthouse for employees.
Motion by Dennis Booth, second by Dana Iversen, to approve the signing of the 2016 Agreement for Emergency Management Services. All voted Aye. Motion Carried.
Fort Pierre Fire Department – Tye Odden: Tye Odden is 1st Captain and Head Training Officer with the fire department. They need more space for training and would like to use the grandstands at the fairgrounds. Fort Pierre and Pierre Fire Departments are working together with Rapid Intervention Training. They would like to do some rescue simulations in the bucking chutes also. They would not do any training at the fairgrounds if there are events going on.
Courthouse – Ricky Sass – Broom for Bobcat: Ricky Sass received two price proposals for a broom for the Bobcat. A broom would work better removing snow from the sidewalks around the courthouse. The highway department could use it also for sweeping the bridges. The Commissioners would like more information, is our Bobcat set up for a broom? This is tabled until January 5, 2016 meeting.
Highway Department – Lee Smith: Lee Smith received three different price proposals for loader forks. The differences are new, used, length and thickness. Loader forks would be used for different projects, tree removal, culvert placement, etc.
Motion by Craig Heller, second by Sonny Harrowa, to approve the purchase of loader forks, not to exceed $5,500.00. All voted Aye. Motion Carried.
With the snow storm during the Christmas weekend, Lee Smith and Foreman Tom Richardson called in their crew to plow the roads on Sunday, December 27, 2015. Because the highway department was called in on Sunday, Lee would like for the crew to be paid as overtime.
The Blue Ford Trucks are 1990’s and the repair bills keep adding up just to keep them running. Lee would like to try to find another good used end-dump, possibly one with a sander.
Lee has talked with C. Alleman and Norman’s about gravel from their land. Gravel has been tested from both places and the results are good. Lee would like to talk price before they go any farther.
The highway department fixed the roof on the Cutter barn at the fairgrounds, and, weather permitting, will fix the fence around the race track.
There are still vehicles, campers and trailers parked at the fairgrounds from this fall when the city streets were under construction. Need to have the city contact the owners to have them removed.
Motion by Dana Iversen, second by Dennis Booth, to approve operating transfer from General to Road & Bridge in the amount of $200,000.00. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Craig Heller, to surplus the 1999 CAT Motor Grader. All voted Aye. Motion Carried.
Fairgrounds: Received a bid proposal to lease the fairgrounds from Diana Melvin for 10% of net income. The City of Fort Pierre also approached the Commission.
Motion by Sonny Harrowa, second by Craig Heller, to delay decision until the next meeting, January 5, 2016. All voted Aye. Motion Carried.
The Commission will continue with Event Coordinator, Brenton Crane, until details are worked out.
Contingency Transfer Resolution 2015-29: Motion by Sonny Harrowa, second by Craig Heller, to approve Contingency Transfer in the amount of $11,341.00; Fairgrounds $6,000; Extension $5,341.00. All voted Aye. Motion Carried.
Annual Budget – Revised: The Auditor, Philena Edwards, was informed by SD Department of Revenue that the county’s growth had been adjusted, therefore, the tax levy’s needed to be refigured.
Tax Levy in
COUNTY TAX LEVIES Dollars $'s/1,000
WITHIN LIMITED LEVY:
* General County Purposes (10-12-9) 1,460,076.00 2.965
OUTSIDE LIMITED LEVY: 1,460,076.00 2.965
Courthouse, Jail, etc., Bldg. (7-25-1) 10,000.00 .020
UNLIMITED LEVY - SUB TOTAL 10,000.00 .020
LIMITED AND UNLIMITED LEVY - SUB-TOTAL 1,470,076.00 2.985
OTHER SPECIAL LEVIES
Secondary Road (Unorg. PT-76) (31-12-27) 16,007.00 .0516
Fire Protection (34-31-3) 65,539.00 .210
TOTAL TAXES LEVIED BY COUNTY 1,551,622.00 3.246
Resolution 2015-24 – Bad River Ranches – Correction: In the original Resolution 2015-24, there was a typographical error in the legal description. The correct legal description is S2S2SW4 OF SECTION 21; N2N2NW4 of Section 28; All in Township 3 North, Range 27 East, of the Black Hills Meridian, Stanley County, South Dakota.
Executive Session – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 6:59 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Craig Heller, to reconvene at 7:11 P.M. All voted Aye. Motion Carried.
ADJOURN: Motion by Craig Heller, second by Sonny Harrowa, to adjourn at 7:15 P.M. (CST). All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Scott Deal, Chairman