August 4, 2015
STANLEY COUNTY COMMISSION MINUTES
August 4, 2015
The regular meeting of the Stanley County Commission was called to order at 5:15 P.M. (CDT) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Treasurer Peggy Dougherty, Highway Superintendent Kelly McCollam, Director of Equalization Roger Fuller, Emergency Management Director Rob Fines, Steve Rounds, Jimmy Carter, Brian Scott, Hahn Engineering Rick Hahn, G&N Construction Nick Osterkamp, Fort Pierre Fire Department Chief Cody Lengkeek, Justin Jones, Rick Cronin, Tye Odden, Stanley Post 20 American Legion Dennis Wacker, Larry Manke, Chris Forster, LeRoy Klinger, Eugene Collett, Randy Slama, Jerry Kleinsasser, Ken Hallock, KCCR Kevin Larsen and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Dennis Booth, second by Sonny Harrowa, to approve the July 7, 2015, Minutes. All voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Craig Heller, to approve claims as presented. All voted Aye. Motion Carried.
AMERICAN MEDICAL RESPONSE INC 1237.50 JULY 2015 SUBSIDY
AT&T MOBILITY 145.87 CELL PHONES
JUDY BOSANCO 13.99 OVERPAID TAXES
BRANINE FARMS 2361.58 4TH OF JULY RODEO - BBQ
BUTLER MACHINERY CO 1775.56 R&B REPAIRS & MAINT
CHASE CAMPBELL 103.25 SUBPOENA
CAPITAL AREA REFUSE LLC 63.75 6/22-7/26 TRASH BILLING
WICK COMMUNICATIONS 187.92 COMM MTG MIN 6-9
CATLIN'S CAR CLINIC 161.95 DOE REPAIRS
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.16 OFFICE PHONES
CHOLIK SIGNS 200.00 4TH OF JULY RODEO
CHRISTY LUMBER INC 2276.02 FAIRGROUNDS SUPPLY
COLE PAPERS INC 74630700 451.60 FAIRGROUNDS SUPPL
COMMUNICATIONS CENTER INC 480.00 ANNUAL TOWER LEASE
COMMUNITY YOUTH INVOLVED, INC 1666.67 AUGUST 2015 SUPPORT
CASEY COWAN 33.86 4TH OF JULY RODEO
SHELLY COWAN 247.98 4TH OF JULY RODEO
COWBOY COUNTRY STORES PIERRE 50.00 INVOICE $97885
CADE CRADDUCK 86.60 SUBPOENA
BRENTON CRANE 14.69 FAIRGROUNDS SUPPL
DAKOTA BUSINESS CENTER 343.74 ROD SUPPL
DANI'S THISTLE SPRAYING 7568.75 W&P SUPPL
DIAMOND MOWERS INC 449.20 R&B SUPPL
PEGGY DOUGHERTY 38.48 OAHE DIST MTG
EAGLE SALES COMPANY 965.65 4TH OF JULY RODEO
EDDIE'S TRUCK SALES 177.01 R&B SUPPL
EQUIPMENT BLADES INC 3970.10 R&B SUPPL
WADE FISCHER 3124.36 CRT APPT ATTRNY
FLEET SERVICES 1053.12 R&B SUPPL
FORT PIERRE CHAMBER OF COMMERC 314.33 SALES TAX REMITTANCE
FORT PIERRE FIRE DEPT 8522.13 FIRE PREMIUM REFUND
FORT PIERRE CITY 525.60 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2725.33 COURTHOUSE
FORT PIERRE CITY 18992.26 DUE CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 1885.88 UTILITIES
FOUR CORNERS FIRE DEPTMENT 4889.75 FIRE PREMIUM REFUND
FRIMAN OIL & GAS CO INC 15580.00 R&B SUPPL
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 1128.73 R&B SUPPL
KRISTIN GUNDERSON 20.00 SUBPOENA
HOGEN'S HARDWARE HANK 9.45 FAIRGROUNDS SUPPL
HUGHES COUNTY FINANCE OFFICE 8960.00 JUNE 2015 JAIL BILLING
INLAND TRUCK PARTS 6671.88 R&B REPAIRS & MAINT
INTERSTATE ALL BATTERY CENTER 54.91 GOV BLDG MAINT
JC OFFICE SUPPLY 30.42 R&B SUPPL
JEROME BEVERAGE INC 279.44 4TH OF JULY RODEO
KAYLA KLEMANN 49.47 4TH OF JULY
ROBERT T KONRAD 2496.81 CRT APPT ATTRNY
LEIDHOLT MCNEELY & LEIDHOLT 55705.00 2ND FLOOR HEATING/AC UNITS
BRENDA LOUNSBURY 60.00 ALCOHOL BLOOD TESTS
THOMAS P MAHER 2737.01 JULY 2015 EXPENSES
CURT MERRIMAN PRINTING 50.00 4TH OF JULY RODEO
MICRO-FIX COMPUTERS 166.95 R&B REPAIRS & MAINT
MICRO-FIX COMPUTERS 80.00 AUD REPAIRS & MAINT
MICROFILM IMAGING SYSTEMS INC 385.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MIDLAND FIRE DEPARTMENT 558.82 FIRE PREMIUM REFUND
KIRSTEN MILLER 103.25 SUBPOENA
MONTANA-DAKOTA UTILITIES CO 11.87 R&B NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 31.03 GOV BLDG NATURAL GAS
SHANE NICKELS 20.00 SUBPOENA
TRACI NICKELS 20.00 SUBPOENA
DARLIS D PERRY 240.00 ALCOHOL BLOOD TESTS
CITY OF PIERRE 5789.45 JUNE 2015 MEDICAL DIR
PITNEY BOWES INC 136.95 POSTAGE METER RENT
PITNEY BOWES 197.75 POSTAGE
QUILL CORPORATION 926.75 OFFICE EQUIP
ROBINS WATER CONDITIONING INC 36.80 R&B SUPPL
RUNNINGS SUPPLY INC 2101.99 R&B SUPPL
RUNNINGS SUPPLY INC 3475.66 FAIRGROUNDS REPAIRS & MAINT
STANLEY COUNTY TREASURER 10.00 COMM ADMIN FEES
DEB SCHIEFELBEIN 474.80 LOG CABIN REPAIRS & MAINT
JOAN BOOS SCHUELLER 997.57 CRT APPT ATTRNY
SD BUREAU OF ADMINISTRATION 18.27 OFFICE LONG DISTANCE - BIT
SD DEPARTMENT OF REVENUE 1720.00 3RD QTR PUBLIC HEALTH NURSE
SD DEPARTMENT OF REVENUE 102865.09 MV & VITALS
SD DEPT OF REVENUE 440.00 DOE IAAO COURSES - LEMIEUX
SD ASSN OF ASSESSING OFFICES 600.00 DOE FALL SCHOOL
SD ASSN OF COUNTY COMMISSIONER 792.30 CLERP
SD DEPARTMENT OF PUBLIC SAFETY 2340.00 TELETYPE SRVC 7/1/15-12/31/15
SD PUBLIC ASSURANCE ALLIANCE 500.00 2014 JD TRACTORS
SD ASSOC OF COUNTY OFFICIALS 138.00 DUE TO COUNTY ASSOC - $2
SECURITY LOCK SERVICE 57.75 GOV BLDG SUPPL
SERVALL UNIFORM/LINEN CO 61.74 R&B MAINT
SERVALL UNIFORM/LINEN CO 176.80 GOV BLDG SUPPL
SHARPE RENTALS, INC. 471.17 COMMERCIAL REFUND
STANLEY COUNTY SCHOOL DIST 55096.31 DUE TO SC SCHOOL
STATE FLAG ACCOUNT 191.19 GOV BLDG SUPPL
HAROLD STONE 35.00 ANNUAL LIBRARY MEMBERSHIP
CODY STOTZ 36.67 COMMERCIAL REFUND
SUTLEYS TOWN & RANCH MARKET 14.34 R&B SUPP
LORI SWEEN 20.00 SUBPOENA
ULTRA INC 1557.20 R&B SUPPORT CONTRACT
ULTRA INC 250.00 ROD SUPPORT CONTRACT
VAN DIEST SUPPLY COMPANY 1385.00 W&P SUPPL
VERENDRYE MUSEUM 1114.32 LOG CABIN REPAIRS & MAINT
WALMART COMMUNITY 874.97 RD & BRD EQUIP
MONA WEIGER 278.10 CRT REPORTER
WW TIRE SERVICE INC 40.00 RD & BRD REPAIRS & MAINT
XEROX CORPORATION 389.66 COPIER LEASE & COPIES
ZANDER AUTO PARTS 207.62 R&B SUPPL
SALARIES BY OFFICE: Commissioners - $3,593.71; Auditor - $2,647.30; Treasurer - $3,691.80; States Attorney - $4,272.95; Custodial - $1,935.06; Director of Equalization - $4,940.47; Register of Deeds - $2,647.34; Road & Bridge - $18,895.36; Community Health/WIC Secretary - $1,878.17; Weed and Pest - $488.68; Fairgrounds - $2,780.20; Planning & Zoning - $80.71; Employee Health Insurance - $13,539.44; SD Retirement System, withheld and match - $4955.34; Electronic Transfer; FICA, Medicare and Withholding Tax - $12,761.43.
TREASURER/AUDITOR REPORTS: Treasurer Peggy Dougherty, presented the commissioners with the June business, which includes taxes collected, delinquent taxes and investments. Auditor Philena Edwards presented the commissioners with budget expenditure for the month of June.
Executive Session – Personnel – 1-25-2(1): Motion by Dennis Booth, second by Dana Iversen, to go into Executive Session at 5:20 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Craig Heller, to reconvene at 5:30 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Dennis Booth, to approve the hire of Susan Roshau as Deputy Treasurer, at $13.00 per hour with 50¢ raise at 6 month, 12 month and 18 month plus any cost of living raise issued by the county, will do evaluation at 6 month. All voted Aye. Motion Carried.
Planning & Zoning – Plat Resolution 2015-15: Motion by Sonny Harrowa, second by Dana Iversen, to approve Plat Resolution 2015-15. All voted Aye. Motion Carried.
RESOLUTION 2015-15
PLAT OF LOT A, A SUBDIVISION OF LOTS 1, 2 & 3, SECTION 7, LYING WEST OF THE HIGHWAY, TOWNSHIP 7 NORTH, RANGE 28 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.
A RESOLUTION TO APPROVE THE PLAT OF LOT A, A SUBDIVISION OF LOTS 1, 2 & 3, SECTION 7, LYING WEST OF THE HIGHWAY, TOWNSHIP 7, RANGE 28 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.
WHEREAS, the plat of the above described property has been executed according to statue, now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said Plat of Lot A, a subdivision of Lots 1, 2 & 3, Section 7, T7N, R28E, B.H.M., Stanley County, South Dakota.
Dated this 4th day of August, 2015. Board of Stanley County Commissioners
Scott Deal, Chairman
I, Philena Edwards, Auditor of Stanley County, do hereby certify that at an official meeting on August 4, 2015, the County Commissioners did by resolution approve Plat of Lot A, a subdivision of Lots 1, 2 & 3, Section 7, T7N, R28E, B.H.M., Stanley County, South Dakota.
(SEAL) Philena Edwards, Auditor
Randy Yost, Hayes Airstrip, has a Conditional Use Permit for the airstrip, however, he would like to expand. Roger Fuller explained will have to apply for a new Conditional Use Permit and meet with the County Board of Adjustments & Appeals.
Office of Hearing Examiners heard an appeal case from Stanley County. The case was ruled in favor of Stanley County due to insufficient information.
Update on Courthouse Elevator Project: G&N Construction is moving along on the new elevator. There are a couple issues with the elevator, but will look into them and correct them. The floors and stairs should be finished by the end of this week. By contract, they are 60 days behind schedule. Issues they have encountered include the crumbling masonry wall, steel columns were installed; the elevator wasn’t delivered as scheduled, and work was halted when court was in session due to the noise. The Commissioners requested an itemized bill of labor and materials.
Oahe Marina – August 15 Celebration & Make-A-Wish Fundraiser: Steve Rounds, Oahe Marina, has planned a Community Celebration and Make-A-Wish Fundraiser. It will be Saturday, August 15, 2015, at Oahe Marina and Resort. They will have a smoked pork feed, beer garden, live music, auction, spearfishing tournament, National Guard’s inflatables and fireworks at dusk. They would like permission from the county to have a fireworks show, weather permitting. The Fort Pierre Fire Department has agreed to have two trucks there. It is a good time to celebrate the Oahe Dam and it is for a good cause, Make-A-Wish, which helps the local chapter.
Motion by Sonny Harrowa, second by Craig Heller, to approve a Fireworks Public Display Permit to operate a display of fireworks to Oahe Marina on August 15, 2015. All voted Aye. Motion Carried.
Fort Pierre Fire Department – Cody Lengkeek – New Fire Hall-Station #2: After the July 7, 2015, Commissioner Meeting, Cody Lengkeek went to the board members in charge of the new fire station with the possibility of receiving Block 47 instead of Block 48. With discussion, research and viewing the lots available, they feel Block 24 would be ideal, with access to Highway 1806. With public safety in mind, and talk of the softball complex in the same area, the fire department would have to drive past the complex to get to the fire hall on Block 47.
Motion by Sonny Harrowa, second by Craig Heller, to allow Fort Pierre Volunteer Fire Department to develop and build the new fire hall located at Block 24, Townsite of Stanley.
Tom P. Maher will write up an agreement for Block 24 with terms of use. Craig Heller was appointed Liaison Commissioner for the fire department.
Fort Pierre Fire Department is hosting Bad Lands Fire School September 27, 2015, and would like permission to use the south parking lot, around the Schomer Barn and by the slug pond, all at the fairgrounds, for training.
Motion by Dana Iversen, second by Sonny Harrowa, to approve the use of the fairgrounds for Bad Lands Fire School September 26-27, 2015. All voted Aye. Motion Carried.
Stanley Post 20 American Legion – Reed Stoeser – Softball Complex: Since Fort Pierre has caught baseball fever again with the start of our very own 12-13 year old baseball team, the Legion would like to build more fields for more ages to use and enjoy. They plan to have fields for Pee-Wee, 13-14 year olds, so this year’s team can continue, and eventually have one for 15-19 year olds. They have plans drawn and would like to have the first field completed for the 2016 season.
Motion by Craig Heller, second by Dana Iversen, to approve the development of a softball complex, with parking, located at Blocks 19, 20, 21, 22, 23, 46, 47 & 48, Townsite Stanley. All voted Aye. Motion Carried.
Tom P. Maher will write up an agreement for Blocks 19, 20, 21, 22, 23, 46, 47 & 48 with terms of use and a 5 year development stipulation.
Emergency Management & Disaster – Rob Fines: Hughes/Stanley Counties received a grant for mitigation. Mitigation is to reduce the impact to life and property from hazards through a long term, sustainable, statewide mitigation strategy while maintaining economic vitality.
On Thursday July 30, 2015, President Obama declared that a major disaster existed in South Dakota and ordered federal aid. August 18, 2015, FEMA will meet with state and local government entities in Pierre to explain what monies will be available for public infrastructure.
Highway Department – Kelly McCollam: Kelly updated the commissioners on the work being done throughout the county. A pipe has been installed on Donohue Road and Mission Ridge Road. Hauling gravel on Walker Road. The last three miles of Sansarc Road and McQuistion Road needs gravel.
The new stall gates have a couple issues, the eyelet hooks are snapping off. The company has been contacted, they are sending stronger hooks and they will be replaced before the 4-H Finals Rodeo August 14, 2015. An estimate of $17,000.00 was given to upgrade the electrical at the camper spots. Right now there are 8 spots and with the upgrade, there will be, up to, 16 spots.
The Haakon/Stanley Road Maintenance Understanding was discussed. Haakon County would like to keep this in place. The only changes will be Stanley County will maintain Clint Aleman’s road and both counties will do joint snow removal.
We received a letter from FEMA regarding the War Creek Road Project that was completed in 2014. FEMA is requesting more information regarding the corrugated metal pipe culvert and the associated roadway, which included grading, reshaping, taking/placing borrow material that may not have complied with Section 106 of the National Historic Preservation Act. Tom P Maher and Brosz Engineering are working together to gather the additional information.
Butler has a bid out to Beadle County for a 2016 Cat Blade for $279,000, we can ‘piggy-back’ Beadle Counties bid. If we would like to continue with our two year upgrade plan, we need to sign the agreement with Butler before August 18, 2015.
Motion by Dennis Booth, second by Sonny Harrowa, to sign the bid agreement for a 2016 Cat Blade at the price of $279,000.00. All voted Aye. Motion Carried.
Kelly McCollam, Highway and Weed & Pest Supervisor, has accepted a position with another company.
Motion by Dana Iversen, second by Dennis Booth, to accept the resignation of Kelly McCollam. All voted Aye. Motion Carried. His last official day will be Friday August 7, 2015. Tom Richardson will take over the duties of supervisor until the position is filled. Closing date is August 14, 2015.
Fairgrounds – 4th of July Rodeo: We are still receiving bills from the 4th of July Rodeo. We are hoping to have a final total by September 1, 2015, Commission Meeting.
Motion by Craig Heller, second by Sonny Harrowa, to purchase a new stripping chute for the main arena. All voted Aye. Motion Carried.
Courthouse Cooling/Heating System: Leidholt McNeeley & Leidholt has completed the installation and the units are operating correctly. There was an additional cost for the Channel Line Set Covers. It was stated as an ‘Add’ in the original proposal.
Motion by Dennis Booth, second by Craig Heller, to approve the payment of $55,705.00 to Leidholt McNeely Leidholt. All voted Aye. Motion Carried.
The Auditor is still waiting for budget requests from a couple departments. Budget Meeting is set for Monday August 17, 2015 at 5 P.M., in the Commission Room of the Stanley County Courthouse.
Adjourn: Motion by Craig Heller, second by Dana Iversen, to adjourn at 7:56 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Scott Deal, Chairman